User status control in SAP PS

SAP PS User status Functionality

1. Introduction

This Blog Post is about the user status function in SAP-PS.

SAP provided standard system status, in order to fulfill business requirements. Whereas, user status function plays a very important role in order to fulfill those requirements, which cannot be mapped through system status.

This blog post is divided into 2 parts (Configuration & Process Flow).

In the below example, I will display, how commitment (PO) can be blocked by using user status function,

2. Configuration

Path : SPRO->Project System->Structures->Operative Structures->Work Breakdown Structure (WBS)-> WBS User Status->Create Status Profile

• Create a status profile, as in below scenario TEST001
• Here have created 3 user status INIT, EXEC & CLSD

• Add object type, in our case it is WBSE

• Double click on user status INIT

• Press create button, below screen, will appear

• Here we have opted block PR & PO
• As explored many features are available

• INIT user status PR & PO blocked

• EXEC every transaction allowed.

• CLSD user status PR & PO blocked

• Assign status profile to the Project profile for WBSE, as above.

3. Process Flow

• Create project & WBSE Element
• For WBSE (39-01) user status INIT active
• PO blocked as below

• Now change user status for WBSE (39-01) as “EXEC”
• No error message of user status for PO, as it is allowed for EXEC status & wbse has user status EXEC. Screenshot as below

Conclusion 

User status can be used for many purposes, like :

• Tracking the life cycle of the project
• Block business transaction
• Workflow trigger
• Override System status

In the above Blog Post, have tried highlighting a few of them.

Regards

Aditya Sibal