How to reprint the original check in the SAP S4HANA FIORI
In SAP vendor payment can be processed in many ways like check payment, ACH, and different modes of payment methods.
The Automatic Payment Program has been developed for both national and international payment transactions with vendors and customers and handles both outgoing and incoming payments.
Issue statement: Once the payment run is completed, as per the system configuration, a spool file will be created. The business user will print checks with reference to the spool number. Most of the business systems will save the spool for a particular period i.e 7 days. So after that, it is not possible to print the checks issued in the past date with the spool number if it is archived or deleted.
The business may have a requirement to reprint the same check issued to the vendor to avoid voiding a check and issue a new one.
I would like to show the process of reprinting the check in SAP S4HANA FIORI.
We can still use FCH7 and FBZ5 T codes in the ECC and S4HANA GUI.
The main difference between these two T codes is, FCH7 will void old check and generate a new check and FBZ5 will reprint the same check again as it give you the option to choose old check or issue a new check.
Step 1: Create a vendor invoice
Step 2: Schedule automatic payment process with the app “Manage Automatic Payments’
Ste 3: Display check information
Step 4: Re-Print
Look for the app ‘Print Payment Form’ and click on the app.
Step 5: Please enter the payment documents for which we want to reprint the check. Also, make sure to give proper printer details.
Go to more options -> Check -> Print or we can click on the printer icon
We get a popup message to select the check to be printed. i.e You want to print an old check or issue a new check by voiding the old check. This is the same as in ECC and S4HANA GUI.
Once you click on the ‘old check’ as this demo is to reprint the same check, a message will generate with the confirmation.
This will generate a spool file, we can reprint the check form the spool requester app.
Step 6: Printing the hard copy of the check.
Due to the issue in the spool request app in my system, I am showing the spool details in the S4HANA GUI.
We can see spool 22505 is generated
You can compare the payment date is August 02, 2020, and I reprinted on August 27, 2020.
The same check can be reprinted anytime if the business required for any reason.
I experienced this for one of the cases where the vendor requested the same check-in pdf format which was issued to them 2 years back and they need it now for legal requirements.
So below is the same check we can see and can be printed or downloaded as pdf with changing the pdf format of the printer configuration as per your client system.