Verify Currency Adjustment Workflow

Verification of currency adjustment is need for the correct posting of accounting data. This enables user to review the currency adjustments before posting them. The authorized processor can approve/reject the posting. If rejected, can edit to adjust and submit again for approval. If approved, the currency adjustments are posted directly to the General Ledger.

In 2008 release there is an enhancement of verification workflow for 2 applications:

1. In 2005 release, the scope of currency adjustment workflow only supported “Company Code”. From 2008 release it also supports – “Accounting document type”, “Cost center” and “G/L account group”.

2. In 2005 release, the scope of journal entry workflow supported “Company code”, “Accounting document type”, “cost center” and “Threshold amount in company code currency” From 2008 release it also supports – “G/L account group”.

Let’s see how to configure in the system for Verify currency adjustment workflow.

Apps involved:

1. Manage Teams and Responsibilities For Journal Entry Verification – in General Ledger

2. Manage Workflows for Journal Entry Verification – In General Ledger

3. Post currency adjustments

4. Verify currency adjustment

Business Role:

Unrestricted read/write for:Example:

Verify Currency Adjustment Workflow:

Login with the role General Ledger Accountant: GL_ACCOUNTANT.

1. Configuration Expert – Business Process Configuration: BR_BPC_EXPERT

2. SAP_BR_GL_ACCOUNTANT

Example:

Verify Currency Adjustment Workflow:

Login with the role General Ledger Accountant: GL_ACCOUNTANT.

Step 1. Go to App – Manage Teams and Responsibilities For Journal Entry Verification – In General Ledger, create a new team.

Click on “Create”

1. Specify the following information for the teams: to set up the currency adjustment.

o Team name

o Team description

o Status: Enabled

o Team type: Select FGCAV

2. Under Responsibility Definitions – Fill in required details:

3. Under Team Owners – Assign the requester:

4. Under Team Members – Assign the approver:

Click “Save”

Team is now created for currency adjustment:

Step 2: Go to App – Manage Workflows for Journal Entry Verification – In General Ledger:

Click on add:

Fill in required details:

Workflow name

Give valid dates from and to:

Provide condition details as given in teams:

Add the step sequence:

Recipients:

If needed can define Exception Handling actions:

Click “Add”

Define second sequence:

Click “Add”

Step sequence is added. Click on “Save”:

Click on “Activate”

New Workflow is created for currency adjustment:

Step 3: Go to app – Verify currency adjustments for Requester:

Click “Create”

Enter details:

Journal entry date – current date

Period – current period

Journal entry type – SA

Company code – DE10

Transaction currency – EUR

Group currency

Enter G/L line item details:

Click “Submit”

Can see the Journal entry is submitted for verification:

Log in as approver role as defined in the Teams to see the approval workflow to verify and approve the workflow:

Approvers inbox is pending for Approval/Rejection: Approver can verify and approve.

Once the approver approves the journal entry, it is in “posted”status which can be viewed in the requesters system:

This is the latest functionality of “Verify currency Adjustment Workflow”.

Kindly refer the link for further details – https://help.sap.com/viewer/0fa84c9d9c634132b7c4abb9ffdd8f06/2008.500/en-US/43ba462260344b28bdf7d2a9c62fe226.html

Regards,

Hima