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Central Procurement Operations Monitor

In the complex landscape of Central Procurement there might be several ECC and S4 systems which are connected to central HUB system. To run all the business scenarios efficiently, a centralized error monitoring tool is necessary. Additionally, if the administrator can monitor the connected system statuses and its compatibility for business scenario supports is an add-on feature. This problem has been resolved by the Central Procurement Operations Monitor.

What is Central Procurement Operations Monitor?

Central Procurement Operations Monitor is an application developed for the Central Procurement landscape, which can be used to monitor all the business scenarios, connected systems compatibility status and connected system health status.

It is a Fiori templetate based Overview page application (OVP) which consists for five major tiles out of which three tiles are used to monitor various business scenarios. There are dedicated tiles which shows the compatibility status and the health status of connected systems. These tiles are represented as a donut chart. This is how the landing page of the application looks like.

Flow Diagram: Error Monitor in various scenarios

Scenarios Monitored

Below are the business scenarios which are monitored by the Central Procurement Operations Monitor.

  • Central Requisitioning
  • Central Purchasing
  • Central Contract Management.

There is one tile dedicated to each scenario. In each tile there are three divisions for monitoring the following potential areas where the errors might occur.

Division Description
Need Attention in Hub System To enable the user to view the errors caused for both Inbound and Outbound xml communications in HUB system.
Need Attention in connected System To enable to user to view the errors caused for both Inbound and Outbound xml communication in Connected systems.
Failed Jobs to enable user to view the job logs and parameters of the failed jobs in HUB system

Business Scenario tiles:

After clicking on “Need Attention in Hub System” or “Need Attention in connected System” in any of the business scenario tile, user is navigated to “Central Procurement Interface Monitor” app which can be used to view the Inbound and Outbound xml details.

On clicking the “Failed Jobs” in any of the business scenario tile, user is navigated to “Central Procurement Job monitor” app which displays the job logs and parameters of the failed jobs.

Feature and systems compatibility status can be verified whether it “Compatible” or “Not Compatible” or “Not Configured” by using below tile. Tile will show number of compatible, not compatible and not configured scenarios. After clicking on each section, navigations happen to “Monitor Compatibility of Procurement Operations” app.

Connected system status can be monitored by using below in tile. Tile will show the number connected systems which are online and offline. After clicking on each section, navigation happens to “Monitor Connected Systems” app.

Let’s see in detail, the actions possible in the Central Procurement Interface Monitor, Job Monitor, Operations Compatibility and Health Check apps.

Central Procurement Interface Monitor

In this app, the list of failed inbound and outbound xmls are shown. The smart filter parameters for business scenario and status (inbound/outbound failure) are dynamically populated depending on the tile and error type which was selected from the Central Procurement Operation monitor.

Here document details like purchasing object ID, connected system, status of xml and time are shown. After selecting each entry two actions can be performed, one is “Investigate” and other is “Dismiss”.

After selecting one entry and clicking on Investigate button, navigation happens to connected system of the document. If the connected system is ECC then SXMB_MONI/SRT_MONI transaction will be opened or if the connected system is S4 then AIF Message Dashboard app will be opened.

After clicking on Dismiss button, the entry in the list page of the app will be deleted indicating that no actions are needed for that xml.

Central Procurement Job Monitor

In this app, the list of failed jobs which happens during the central purchasing scenario are displayed. The smart filter parameters for extraction job type depending on the tile and error type which was selected from the Central Procurement Operation monitor.

Here job details like Job description, connected system, import type, extraction type and time are shown. After selecting each entry three actions can be performed. They are “View Job details”, “Restart job” and “Dismiss”.

After selecting one entry and clicking on View job details button, navigation happens to “Application jobs” app to see the job details.

After selecting one entry and clicking on Restart job button, that job will be restarted.

After clicking on Dismiss button, the entry in the list page of the app will be deleted indicating that no actions are needed for that job.

Monitor Compatibility of Procurement Operations

In this app, the list of business process, its operations along with connected system and scenario status is displayed. By looking at this list we can see what all scenarios are compatible, not compatible and not configured in the connected system. There is a “Refresh” action possible in this app, after clicking system will re-check the compatibility and updates status in the app.

Monitor Connected Systems

In this app, the list of connected systems and system status will be displayed. By looking at this list we can see what all systems are online and offline. There is a “Check status” action possible in this app, after clicking system will re-check the connected system status and updates status in the app.

With this, we’ve come to the end of this article. Hope that you have learned something about Central Procurement Operations Monitor. Kindly share your feedback, thoughts or any queries regarding this post, in the comments section below. In case of any further queries, feel free to write back to ask or ask a question in the forum.

Central Procurement Community Page – Ask a question

For more information on SAP S/4HANA for Central Procurement, check out the below links:

SAP Help Portal Product page

Central Procurement Community Page

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