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Product Compliance in SAP S/4HANA Cloud 2008

This blog provides you with the latest and greatest innovations that our SAP S/4HANA Cloud 2008 release has in store for you in Product Compliance. To name just a few highlights:

  • Regulatory content update
  • New SAP Fiori apps to maintain personal protection and firefighting measures
  • Enhancements in dangerous goods classification for IATA, TDG, NOM, ANTT, and NCh382
  • Enhancements in dangerous goods for “My Packaged Dangerous Goods” SAP Fiori app

Introduction

Product compliance is important for various industries. Companies must adhere to regulations and global industry and company standards to be able to produce or sell a product in a country/region or transport it through various countries.

A product steward and regional experts must assess the compliance of products, often starting in the development phase of a product. They have to decide if a product can be sold or produced in or shipped through countries/regions for specific applications. They also specify if a safety data sheet is needed in certain countries or regions and in which languages the safety data sheet has to be provided.

Dangerous good experts classify products according to the applicable dangerous goods regulations. They also specify which regulations are applicable for certain counties and specific modes of transports and how dangerous goods data is processed checks in sales and delivery documents.

Enhancements in dangerous goods classification

Whenever a company produces, sells, or transports a product, the company must ensure that the product meets all regulations: laws, industry standards, and company standards.

With Dangerous Goods Management, you can assess unpackaged and packaged dangerous goods, classify them according to dangerous goods regulations, and decide whether transportation of a product is allowed, allowed with restrictions, or forbidden.

Dangerous Goods Management also provides classification data for checks in sales and delivery processes for transport permissions on the dangerous goods involved. If the transport of dangerous goods by a particular mode of transport is forbidden in a specific country, the transport must be prevented. If transport is possible only under certain restrictions, a warning appears. If transport is forbidden, or the dangerous goods classification has not yet been assessed, the sales and delivery documents are blocked.

Now with the SAP S/4HANA Cloud 2008 release, and as part of the SAP content for Dangerous Goods Management, new content-based compliance requirements for the IATA, TDG, NOM, ANTT, and NCh382 are delivered that contains information provided by these dangerous goods regulations to simplify the classification process for unpackaged products.

Compliance Requirements in Dangerous Goods Management

A compliance requirement in Dangerous Goods Management contains data for a dangerous goods regulation, and depending on the compliance pattern, the compliance requirement contains different data.

Note 1: A compliance pattern in Dangerous Goods Management determines which dangerous goods information is contained in a compliance requirement. When you create a compliance requirement, you have to select a compliance pattern. Based on the selected compliance pattern, you can enter different sets of information for a dangerous goods regulation, such as basic data or more detailed information.

  • Before the release of SAP S/4HANA Cloud 2002, the compliance requirement was based on the Text-Based Regulation. In this case, the system was basically asking you to fill in all the Dangerous Goods texts that are needed manually in all languages. This was a writing approach, as you tape all information in the system, but the power was the integration in the shipping process to check if a shipment is allowed or not and to produce the correct dangerous goods information and documentation.
  • With the SAP S/4HANA Cloud 2005 release, SAP introduces compliance requirements based on the Content-Based Regulation compliance pattern contains in addition nearly all information that the corresponding regulation provides for a UN number. SAP delivers the regulation completely with the software, and if the regulations become an update, SAP delivers the updated compliance requirements containing dangerous goods information.
  • Now with the SAP S/4HANA Cloud 2008 release, we are going forward by adding more dangerous goods regulation as part of the content-based approach.

Note 2: Content-based compliance requirements are only delivered by SAP. A customer cannot create compliance requirements with this compliance pattern.

Note 3: SAP delivers the regulation completely with the software, and if the regulations become an update, SAP also delivers the data for the new versions as well.

 

Our Delivery with SAP S/4HANA Cloud 2008

As part of the SAP content for Dangerous Goods Management, the following new content-based compliance requirements are delivered:

  • IATA 2020: Recognised by airlines worldwide, the IATA Dangerous Goods Regulations is the industry standard for shipping dangerous goods by air and the only standard recognized by airlines. IATA is the “THE” industry standard for shipping dangerous goods by air.
  • TDG 2019: Compliance requirement with data from the Transportation of Dangerous Goods Regulations for Canada – Road/rail/ Inland water
  • NOM 2011: Compliance requirement with data from the Official Mexican Standard NOM-002-SCT
  • ANTT 2016: Compliance requirement for Brazil with data from the Resolution 5232, of December 14th, 2016
  • NCh2017: Compliance requirement for Chile with data from the NCh382:2017 Dangerous Goods – Classification regulation

These compliance requirements contain detailed classification data for a UN number, such as packing group, proper shipping name, special provisions, and labeling information.

When classifying an unpackaged product using these content-based compliance requirements, you only select the applicable data set for the UN number and the other provided classification data is filled automatically into the corresponding fields in the apps for classifying unpackaged products according to one of these three dangerous goods regulations.

You need more information on this? Read the following documentation and watch the video below.

Figure 1: New content-based compliance requirements for unpackaged products.

 

Enhancements in Dangerous Goods Classification of Packaged Products

With this feature, you can leverage the automated generation of dangerous goods descriptions based on description templates. You can also assign special provisions or exemptions to the classification of packaged products. The special provisions and exemptions, as well as the definitions of the description templates and rules, are provided in the dangerous goods compliance requirements delivered by SAP.

Additional Details

Regulation-specific dangerous goods descriptions are required to be printed on sales and delivery documents for dangerous goods. This feature provides an automatically generated description for documents when you select and update classification details for a product. As well as saving time, this helps ensure compliant transportation of regulated products to avoid fines during goods delivery.

Figure 2: Automated generation of dangerous goods descriptions based on description templates.

You need more information on this? Read the following documentation

Product Safety: New SAP Fiori apps to maintain personal protection and firefighting measures

Whenever a company produces or sells a product, the company must ensure that the product meets all regulations: laws, industry standards, and company standards. Safety data sheets (SDSs) are a well-accepted and effective method for the provision of information to recipients of substances and mixtures.

The safety data sheet should provide comprehensive information about a substance or mixture for use in workplace chemical control regulatory frameworks. Both employers and workers use it as a source of information about hazards, including environmental hazards, and to obtain advice on safety precautions. The safety data sheet is product related and usually, in the absence of relevant attached exposure scenarios, unable to provide specific information that is relevant for any given workplace where the product may finally be used, although where products have specialized end uses the safety data sheet information may be more worker-specific. The information, therefore, enables the employer to develop an active program of worker protection measures, including training, which is specific to the individual workplace; and to consider any measures which may be necessary to protect the environment.

Managing personal protection measures

With this feature, you can enter personal protection measures data for an unpackaged product in the Manage Personal Protection Measures app. You can update the data to ensure it stays compliant over time. Once you have provided the personal protection measures data, you can release it for further use.

  • Use the World Personal Protection compliance requirement of Policy type delivered by SAP. This compliance requirement uses the Personal Protection Measures compliance pattern. You can find it in the Manage Compliance Requirements – Safety Data Sheets app.
  • Activate the requirement in the Activate Compliance Requirements – Safety Data Sheets app.
  • Assign the compliance requirement to a compliance purpose in the Manage Compliance Purposes app. You can either create a new compliance purpose or assign the compliance requirement to an already existing one. Make sure that you activate the compliance purpose for further use.
  • Select the unpackaged product whose personal protection measures data you want to enter in the Manage Basic Compliance Data – Unpackaged Products app.
  • Ensure that the selected unpackaged product has the compliance purpose you have created or maintained in the Manage Compliance Purposes app assigned.
  • Navigate to View Compliance Assessments for this unpackaged product and then to Safety Data Sheet Assessments  Safety-Related Assessments. Select the entry for the personal protection measures assessment. You’ve navigated to the Manage Personal Protection Measures app, where you can enter the personal protection measures data for this product.

Figure 3: Managing personal protection measures in SAP S/4HANA Cloud 2008

You need more information on this? Read the following documentation.

Managing firefighting measures

With this feature, you can enter firefighting measures data for an unpackaged product in the Manage Firefighting Measures app. Firefighting measures are managed at the unpackaged product. When the product stewardship specialist assigns a compliance purpose to a product, the system assigns to the unpackaged product all compliance requirements that are assigned to the compliance purpose.

You can update the data to ensure it stays compliant over time. Once you have provided the firefighting measures data, you can release it for further use.

In order to manage firefighting measures data for an unpackaged product, you must perform the same steps described in the previous section.

You need more information on this? Read the following documentation and watch the video below.

 

Figure 4: Managing personal protection measures in SAP S/4HANA Cloud 2008

 

Outlook (see the roadmap for SAP S/4HANA Cloud)

In future versions of SAP S/4HANA Cloud, we will improve and increase product compliance part efficiency with new options and content in product compliance, product marketability, and dangerous goods management (classification for RID, ADN, NZS, ADG, SANS).

For more information on SAP S/4HANA Cloud, check out the following links:

Follow us via @SAP and #S4HANA, or myself via @VoglerChrist and LinkedIn

2 Comments
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  • Hi Christian Vogler,

    Could you please help me to understand the following point.

    How does end-user know there is an update in particular compliance requirements?

    What are the regulations does SAP is providing. Do we have any particular list?

    Note 3: SAP delivers the regulation completely with the software, and if the regulations become an update, SAP also delivers the data for the new versions as well

     

    Regards

    Rajashekar Ch

    • Hi Raj,

      SAP is delivering the Regulatory data based on their Strategic partnership with Verisk 3E. All regulatory content is embedded within SAP Product Compliance starting 2020 and is included in the same license.

      Keeping in mind this is a S4H Cloud solution, SAP would be releasing updates every quarter which will also include updates to all the regulations (if any) included in this module.

      Once the update is released by SAP and the Customer receives the update, the Product Steward needs to check the “Activate Compliance Requirements app.

      The Compliance Requirement changes are handled through Versioning. When a new version of a compliance requirement is released, the new version appears in the above Fiori app. The product steward then reviews the changes and activates the compliance requirement version.

      From the time that the compliance requirement version is activated, the new version is applied to all assessments based on the compliance requirement. The activation of the new version triggers recalculations in the system, which can be viewed as individual events in the “Process Product Compliance Eventsapp.

      SAP is providing Regulatory content for almost all the regulations worldwide (related to chemicals compliance), the complete list (huge) can be viewed from the SAP Product Compliance Help portal page.

       

      Regards,

      Govinda Bhattacharya.

      Mob: +91-8179309690