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Third Party Payments For A Particular Or Multiple Invoices – Without Creating Payee Master Record

Hello and welcome to my blog post on Alternative Payee Update In Invoice Document. I will be highlighting the prerequisites and process flow of this functionality in this blog.

 

Introduction:-

Updating Alternative Payee in Invoice Document –> Check to be printed with ‘Third Party’ vendor using Transaction Code F110 or F-58. It is a normal business process where suppliers do reach out to their clients at 11th hour to allow payments to ‘Third Party’ for their outstanding invoices.

Below functionality can be used where in the last minute a Third Party vendor need not required to be created as Business Partner (master data). Simply updating the invoice document with alternative payee, address, bank details, can work etc.

 

Prerequisite:-

The field ‘Payee in Document’ should be checked in Business Partner master record (T.Code BP) on the ‘Vendor: General Data’ tab so that an alternative payee can be entered during invoice posting or on the change document screen

Business Partner master record:

Payee%20In%20Document

 

Invoice Entry – FB60:-

The above check box will only activate the field ‘Individual Payee’ at the time of invoice entry or invoice change screen.

 

When ‘Individual payee’ check box is selected a new screen opens up where an alternative payee details can be filled-in to whom the payment has to go through

All the fields relevant from payment perspective are available on the screen and can be filled-in as per the requirement of the payment method, i.e, if it is a bank transfer than banking information will be required.

As we are executing check payments, so updating the required information will suffice.

 

Once Payee details are updated and document is posted, Payee name can be seen in the ‘Individ. Set’ field as highlighted below:-

 

Payee details can also be updated at later point of time after the document is posted using Transaction FB02.

 

Document Update table:-

Once Alternative Payee is updated, the same will be reflected in table BSEC (One-Time Account Data Document Segment)

 

Automatic Payment Transactions:-

Now, execute Automatic Payment Run – F110

Enter the Parameters:-

 

Run the Proposal:-

 

Check the Proposal Log:-

It can be seen that Alternative Payee is updated in the ‘Name of the payee’ field.

 

Run the Payment Run:-

 

Schedule the ‘Print-out’:-

 

Check the job log for errors if any:-

 

Check the spool for check printed in SP01:- (Alternative Payee is printed on the check)

 

 

Check Register (FCHN) also gets updated with Alternative Payee for that particular payment document number:-

 

Conclusion:-

I hope, my blog provides solution and guidance to the subjected matter and wish that my colleague consultants find it useful in their support and development activities

 

Best Regards,

Nimish Agarwal

 

14 Comments
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  • Nimish – very well articulated!

    Such nifty tips & tricks go a long way in getting the user community to feel comfortable using the platform.

    Thanks a lot for sharing this.

    Regards, Saurabh

    • Hi Zeeshan,

      This is a normal scenario where some vendors do ask for payments to alternate payee during the last minute of payments. SAP has given control for this – one at the master data level and second the alternate payee can be traced from the invoice document – as who have updated it. Yeah I do understand that this at times risky when payment amount is high – simultaneously a workflow and authorization matrix can be enabled to approve the invoice when any change happens or a new invoice is posted.

      Regards,

      Nimish Agarwal

       

       

  • Hi Nimish,

    Good info!!.

     

    A couple of questions:

    • Should BP functionality be enabled for this?
    • Is this version specific? ECC vs S4HANA?
    • This is primarily used in “one off” payment scenarios but not for large volumes of invoices. Would that be right?

    Again, Thank you for this good info.

    • Hi Gautam,

      * In S4 – BP is by default to be used, in ECC – no need to enable BP functionality

      * No, this is not version specific – available in ECC as well as S4

      * Yes, this is ‘one-off’ scenario where users not having access to master data creation can go and update alternate payee in the change master record screen. For cases where volume is high, would suggest to use alternate payee option in the BP master – available at Client as well as Company Code level – suitable per customer’s requirement.

      Regards,
      Nimish Agarwal

  • Hi Nimish,

    Thanks for the blog. I have a question:

    When ‘Individual payee’ check box is selected a new screen opens up where an alternative payee details can be filled-in to whom the payment has to go through

    Should we manually enter the address or can it be automated?

    Thanks for your reply.