How Minimum, Total shelf life works !!

Purpose:

The purpose of this blog post is to explain the system behavior when we maintain minimum shelf life, Total shelf life in material master and  standard errors faced during GR when we maintain these data.

What is Total shelf life and minimum shelf life?

Total Shelf Life:-

Period for which the material will be kept in total that is, from the date of production to the shelf life expiration date.

When Values of minimum and total shelf life  are updated in  material master

The system assumes that the date entered upon goods receipt is the material’s date of production. It then calculates a shelf life expiration date from the date of production plus the total shelf life

SLED= Date of Production + No. of Days/Months/Years

When Values of minimum and total shelf life  are not updated in material master

The system assumes that the date entered upon goods receipt is the material’s shelf life expiration date.

In both cases, the system updates the shelf life expiration date in the batch master record and in the material document if the goods receipt is accepted.

Minimum Remaining Shelf Life:-

Minimum amount of time for which the material must be kept  upon goods receipt accepted by system.

The function of this field is to put check during any Stock Posting.

e.g.  Total shelf life of product is 24 Months and in material master minimum shelf life is 2 months.

So after 22 months from date of manufacturing system will not allow any stock posting.

Implementation of expiry date check at goods receipt can be done via two methods:

1. Entry of manufacturing/expiry date during GR (MIGO)
2. Entry of manufacturing/expiry date during GR (CO11N/COR6N)

In this blog post , we will go through the  scenario of  manufacturing/expiry date during GR (MIGO)

Configuration:

1. SPRO–> Batch Management –> SLED –> Set Expiration Date check (OMJ5)

      2. Activate SLED check at 101 movement type = 1 (Enter and check manufacturing/expiry date

during GR)

Illustration: 

Case 1: Raw material procured from vendor with Minimum and total shelf life maintained in material master

 a) When minimum shelf life and total shelf life are, maintain in material master. It is mandatory to enter date of production during GRN else below error will be displayed.

b) Suppose posting date is on 11-06-2020 and date of production entered is in past for batch as 11-05-2020. System will display below error  and will not allow to do posting.

c) Suppose Date of manufacturing of batch entered is 12.05.2020

System will display below error message

d) When date of manufacturing is in future, system will display below error

Logically, production date cannot be greater than GR date. In order to change this  warning message into error, Message number will be changed from warning to Error in OMCQ transaction.

Once this change is done and will try to do GR again, system will display below error message

Case 2: When minimum and total shelf life is not maintained in material master

In this case, system will not ask to enter date of production. Shelf life and date of production can be updated as blank or it can be updated manually during GRN and same will be updated in batch master

Case 3: When minimum  shelf life is maintained in material master and total shelf life is blank.

In this case, system will ask to enter shelf life as minimum shelf life is maintained in material master

Suppose SLED entered is in past  say 19.05.2020, system will display below error

When SLED entered as  current date, system will display below error message

System will only allow to do posting as per minimum shelf life of 10 days

In this case, only expiry date will be updated in batch master.

Case 4 : Minimum shelf life is blank and Total shelf life is maintained in material master

This case is not allowed, as we have to enter put minimum shelf life

Conclusion:  We will be able to understand and analyze the system behavior when minimum shelf life and total shelf life data is  maintained in material master.

Thanks…. I hope you will like this blog post.

Any feedback or improvements in blog post will be highly appreciated so that it will be helpful to community members

Regards,

Amit Sharma