Multi-level approval in SAC using Calendar Tasks
This blog describes how to perform multi-level approval in SAC using Calendar Tasks.
In planning solutions, the workflow is an important feature that’s always requested. In SAC Input tasks, a workflow can be configured but it is limited to only one assignee and a reviewer whereas multiple levels of approvals are often required in planning scenarios.
Multiple levels of approvals can be achieved in SAC planning using Calendar Tasks.
The following business scenario in this blog is discussed with 1 assignee to enter the budget values and 2 levels of reviewers.
User License Type and Roles Assigned:
Roles: Planner Reporter, Modeler
License Type: Planning Standard
Roles: Planner Reporter
License Type: Concurrent – Business Intelligence
Roles: BI Content Viewer
Model and Driving Dimension
A Planning model has been created with Plant (Generic) as driving dimension containing Person responsible, L1 (Level 1 reviewer), L2 (Level 2 reviewer) as properties.
Steps for Multi-level approval in Calendar task
1, Create a Process in the calendar
Task/Process by Driving dimension cannot be created without a process. If the workflow to be configured is for a single task, General task can be created without a process. In this blog, I will be using Task/Process by Driving dimension with Plant as a driving dimension in my model.
2. Add the required common file
The common file can be included in the process or at individual tasks also. The context set for the required file will be applied in the Common file added in the task/process. The Context and Assignee and Reviewer in tasks since it’s available in the driving dimension corresponding to each leaf member. A task gets created for each leaf member in the dimension. The additional file can also be included in the process to provide additional information but the context filter will not be applied to this file.
Save the process after making the required changes here.
- Select the Model and Driving dimension.
- Select the assignee and reviewer maintained in the attribute corresponding to the leaf members of the driving dimension. Additional reviews for multiple levels of approvals are added in individual tasks created.
- Select the leaf members for which the tasks to be created.
- This toggle button if enabled activates the tasks automatically at start time. Generate the tasks.
4. Add additional level of reviewers
Additional levels of reviewers can be added using ‘Add a new round’ option.
5. Assign reviewers on this level
6. Activate the Process and the Tasks
This blog describes the process to achieve multi-level approval in SAC planning. Additionally, data locking tasks can be assigned to reviewers to lock data once approved to avoid changes in the public version.
Great Blog Abdullah!!
Thanks for the Blog. I have a question about assignee. Can we use the driver dimension to one more than user name? Person Responsible not support one more than users, only one user is possible for this field. But I have to add 2 or more users as assignees.
By using the driving dimension, it is not possible to add more than 1 assignee. However, once the tasks created, additional assignees can be added. Submitting from one assignee will submit for every assignee in that.