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Author's profile photo Karunaharan V

SAP Cloud Platform Document Management – A new offering on SAP Cloud Platform

SAP Cloud Platform Document Management, in short Document Management, is the content management solution on the Cloud Foundry environment of SAP Cloud Platform.

Document Management is the preferred successor for two products on the SAP Cloud Platform Neo environment – the SAP Document Center and SAP Document Service. Document Management harmonizes capabilities of the Neo predecessors.

Document Management is available in different flavors to meet the customers’ needs:

  • Document Management, integration option – to develop a customized document management layer for business application.
  • Document Management, application option – a ready-to-use, Fiori-based, document management web application for content collaboration.
  • Document Management, repository option – to securely store files and folders.

Document Management, application option and Document Management, repository option in Cloud Foundry environment together provide the capabilities of SAP Document Center.

Document Management, integration option and Document Management, repository option together is the Cloud Foundry equivalent for SAP Document Service.

For both integration and application options, you can choose to use your own CMIS-compliant storage or use standard Document Management, repository.

More details about the new service on Cloud Foundry can be found here.

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      19 Comments
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      Author's profile photo Michael Herold
      Michael Herold

      Hi Karunaharan,

      thank you for sharing. Is there an offline option working with documents especially for mobile devices?

      Author's profile photo Karunaharan V
      Karunaharan V
      Blog Post Author

      Hello Michael Herold,

      Can you please get in touch with Rohit Pathak? He is the Product Manager for Document Management and will be able to help you out.

      Thanks.

      Author's profile photo Maveric Ramos
      Maveric Ramos

      Hi Karunaharan,

      One question,

      What will happen with our files stored in the current Document Service?

      Author's profile photo Asma Siddiqa
      Asma Siddiqa

      Hello Maveric,

      The files which are currently stored in Document Service would continue to be there. Once you would like to move to the new solution on CF, we would support you with migration to move the content.

      Regards,

      Asma

      Author's profile photo Srinivas Bhimavarapu
      Srinivas Bhimavarapu

      Hi Karunaharan,

       

      Thank you very much for sharing these details. This is really helpful.

      We are looking at the option of implementing "Document management service, Integration option" to one of our clients. We understand the standard SAP help and steps to subscribe to this service in SAP Cloud Platform. But, need some help on how this service is linked to the backend S/4HANA. Are there any steps in S/4 HANA that are to be performed for the "Document management service, Integration option" to be able to attach documents that goes and sits in the "Document management repository" storage. As far as we remember, there used to be transaction codes like OAC0, OAC2 and OAC3 in backend to set up content repositories and document types. just want to know if the "Document management service, Integration option" has such configuration steps at the backend. Appreciate your inputs on this topic.

      Looking forward for your reply

      Thanks

      Srini B

      Author's profile photo Karunaharan V
      Karunaharan V
      Blog Post Author

      Hello Srinivas Bhimavarapu,

      Thanks for the feedback and showing interest.

      Rohit Pathak - could you please get in touch with Srinivas for the next steps?

      Author's profile photo Stephan bosch
      Stephan bosch

      Hi Karunaharan,

      thank you for sharing. the link for more information is dead.

      i was wondering if:

      1. there any development guides already available for the document management for cloud foundry.
      2. is it available on cloud foundry trial
      3. if you already pay for neo document services is this included?

      Thank you in advance/

      kind reagrds

      Author's profile photo Karunaharan V
      Karunaharan V
      Blog Post Author

      Hello Stephan bosch

      Thanks for reaching out. The links seems to work fine.

      I'm sharing the direct links for individual services here:

      Document Management, application - https://discovery-center.cloud.sap/#/serviceCatalog/document-management-application-option
      Document Management, integration - https://discovery-center.cloud.sap/#/serviceCatalog/document-management-integration-option

      Answers for questions are below:

      1. there any development guides already available for the document management for cloud foundry.
        Karuna: yes, they are here - https://help.sap.com/viewer/p/DOCUMENT_MANAGEMENT
      2. is it available on cloud foundry trial
        Karuna: yes, the services are available on CF trial.
      3. if you already pay for neo document services is this included?
        Karuna: no. Document Management is a CF-only service and Neo Global accounts won't be able to access the service.

      Hope this helps.

      You can reach out to us for further questions. You can get in touch with Rohit Pathak, the product manager for Document Management.

      Author's profile photo Cristian Pereira
      Cristian Pereira

      Hi Karunaharan

      Greate article ! Thanks for sharing...

      Please let me know the following :

      The message below appears in "SAP Cloud Platform Document Service" - Neo  available in "SAP Catalog Service"

      "This service is scheduled to be retired as of January 15, 2021. It will be available until the end of the current subscription term. It will not be available for renewal terms that begin after the retirement date "

      What will happen if I choose this old option in SAP Neo today, for example ?

      Will I need to change to Cloud Foundry until January 15, 2021 ?  Or it will continue being used in Neo after this date ? 

      I am asking this questions because in our subscription there is only Neo Services available...

      Best Regards,

      Cristian

       

      Author's profile photo Karunaharan V
      Karunaharan V
      Blog Post Author

      Thanks for the feedback Cristian Pereira !

      If you subscribe for the Neo services before Jan 15, 2021, you will be able to use them until your subscription period.

      For example, if you subscribe for Document Service / Document Center in Neo today (10 September 2020) for a period of 2 years, then you can the service until 09 September 2022. After the subscription period, you won't be able to use/renew the service.

      Hope this helps.

      Regards,
      Karunaharan

       

      Author's profile photo Aksel Wienke
      Aksel Wienke

      Hi,

      does the new Document Managment repository option provide the same java proxy + CMIS API?

      As we would need to migrate from Document Service and we use the API in production.

      Regards,

      Aksel

      Author's profile photo Karunaharan V
      Karunaharan V
      Blog Post Author

      Hi Aksel Wienke,

      Yes, Document Management supports CMIS API.

      Rohit Pathak – can you please help Aksel to take it forward?

      Author's profile photo mahesh zeple
      mahesh zeple

      Hello,

      Is this service available on Trial ? which Region if yes ?

       

      Thanks,

      Mahesh Z.

      Author's profile photo Karunaharan V
      Karunaharan V
      Blog Post Author

      Hello Mahesh,

      Document Management is not available on trial.

      For more information about the product, please reach out to Sharath (sharath.hosakote.sudhakrishna@sap.com) who is the Product Owner or Asma Siddiqa who is the Service Owner.

      Author's profile photo Donny Xu
      Donny Xu

      Hi Karunaharan,

      In CF environment there is a service object store which can also be used to store documents or files.

      May I ask what's main difference here? When customer migrates document service, is it also OK to choose object store as replacement? Thanks.

       

      Regards,

      Donny

      Author's profile photo Kameshwar Gandikota
      Kameshwar Gandikota

      Hi Donny Xu,

      Document Management is targeted for document and content management scenarios; create-update-delete documents, versioning, file permissions, sharing documents, preview, folder hierarchy, navigation, search, etc.
      It has a Web app and reusable UI5 component that provides out of the box document management capabilities
      The integration repository option of the service also lets you store and connect with other CMIS based repositories. This is the recommended service to switch to if previously using Document Service or SAP Document Center which were CMIS based as well.

      Object Store is targeted for the storage of objects alone, this is hyperscaler specific i.e you get an s3 bucket on AWS and blobstore for Azure. you may choose to use this if only concerned with storing objects(persistence) and not looking for document-based capabilities(content management).

      Regards,
      Kamesh

      Author's profile photo Donny Xu
      Donny Xu

      Hi Kameshwar,

      Thanks for the detailed explanation. Now it's clear for me.

      Regards,

      Donny

      Author's profile photo filippo consonni
      filippo consonni

      Hi Kamesh,

      a little question for you, are there any APIs that allow you to automate the document upload/download process (for example from a Java app that takes a document and uploads it to a specific folder on Document Management)?

      Regards,

      Filippo

      Author's profile photo Kameshwar Gandikota
      Kameshwar Gandikota

      Hi Filippo,

      Yes, consumers are allowed to build their own java app to perform/model automated document management as per their requirements with the service.
      CMIS APIs would be used to achieve it.

      It would look something like this - java sample for creating a document

      Regards,
      Kamesh