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Intercompany Cost Allocations and Intercompany Billing in SAP S/4HANA Cloud for Finance: Introduction

This blog provides an introduction into the detailed blog ‘Intercompany Cost Allocations in S/4HANA Cloud’ authored by my SAP colleagues Stefan Walz and Sebastian Doll.

An intercompany process in SAP S/4HANA Cloud consists of two parts: the direct intercompany cost posting and the periodic intercompany billing. The first part covers the basis for an enhanced cost analysis and the second part covers the basis for the correct legal reporting. All the information is posted consistently in the single source of truth – the Universal Journal.Picture 1: Intercompany Example Process for Prof. Service

The following intercompany scenarios are available in SAP S/4HANA Cloud for cost allocations and periodic intercompany billing:

  1. Intercompany activity time recording or activity allocation on receiver such as projects, service orders, cost centers. Especially in professional service businesses intercompany staffing on customer project is very common. The consultant confirms time and expenses to a WBS element in a different company code.
  2. Intercompany travel expense with and w/o SAP Concur. In the Concur application, an employee assigns his expense report to a cost object (cost center or project) of a different company code.
  3. Intercompany cost allocation. Costs are allocated between company codes with the Reassign Costs and Revenues app. Possible use cases are intercompany allocation of travel or shared service center costs.

With the intercompany postings completed, some legal requirements are not yet covered. Taxes, accounts receivables and payables as well as affiliated revenues and expenses for group reporting are missing. This is provided by the periodic intercompany billing. The following steps need to be completed:

  1. Creation of an intercompany sales order with the ‘Create Sales Order Intercompany’ App
  2. Creation of an intercompany billing document with the app ‘Generate Intercompany Billing Request’
  3. The direct memo request and the intercompany invoice is created
  4. From the AR posting the matching AP document created by IDOC

An important configuration step to be considered upfront is the definition of the intercompany clearing accounts with the self-service configuration task ‘Account Determination’. The ICO clearing accounts are P&L accounts of type non-operating Expense or Income.

Curious to read all details and posting examples? Don’t miss the blog from Stefan and Sebastian.

For more information on SAP S/4HANA Cloud, check out the following links:

Follow us via @SAP and #S4HANA, or myself via @HaukeUlrich and LinkedIn

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