Product Information
Which fields are relevant for the restart of flexible workflow in purchase orders?
Fields relevant for the restart of an approved purchase order
By default, workflow retriggers whenever changes to the values of the following fields are made in an approved purchase order:
Fields (applicable to the apps Manage Purchase Orders or Create Purchase Order – Advanced):
-
Company Code*
-
Purchasing Organization*
-
Purchasing Group*
-
Currency*
-
Incoterms (Header Level) *
-
Plant*#
-
Material Group*#
-
Total Net Order Value*
-
Outline Agreement* #
-
Invoicing Party
Fields (applicable only to the app Create Purchase Order – Advanced):
-
Goods Supplier
-
Supplier Subrange
-
Collective Number
-
Validity Start
-
Validity End
Notes:
· * indicates that the restart property of the field can be controlled by using the configuration step Manage Conditions to Restart Flexible Workflow. By default, the option to retrigger the workflow is enabled for all the available fields. If you do not want system to restart the approval workflow, then disable the below option.
· For all other fields where * is not mentioned, the workflow is retrigged whenever their values are updated in an approved purchase order.
Fields relevant for the restart of a rejected or withdrawn purchase order
By default, workflow retriggers whenever changes to the values of the following fields are made in a rejected purchase order:
Fields (applicable to the apps Manage Purchase Orders or Create Purchase Order – Advanced):
-
Company Code
-
Purchasing Organization
-
Purchasing Group
-
Currency
-
Incoterms (Header Level)
-
Plant#
-
Material Group#
-
Total Net Order Value
-
Outline Agreement#
-
Invoicing Party
Fields (applicable only to the app Create Purchase Order – Advanced):
-
Goods Supplier
-
Supplier Subrange
-
Collective Number
-
Validity Start
-
Validity End
Note: The configuration step Manage Conditions to Restart Flexible Workflow is not applicable to rejected or withdrawn purchase orders.
General Note (applicable to approved, rejected, and withdrawn purchase orders):
# indicates (in the marked attributes) that the workflow will be retrigged when the value of the updated attribute is identical in all the purchase order items before or after making the change. See the below table for examples:
|
Before Updating the Values |
After Updating the Values |
Will Workflow Retrigger? |
|
Purchase Order Number: 10001 Item1: 10, Material Group: A001 Item2: 20, Material Group: A001 |
Purchase Order Number: 10001 Item1: 10, Material Group: A001 Item2: 20, Material Group: A002 |
Yes |
|
Purchase Order Number: 10001 Item1: 10, Material Group: A001 Item2: 20, Material Group: A002 |
Purchase Order Number: 10001 Item1: 10, Material Group: A003 Item2: 20, Material Group: A002 |
No |
|
Purchase Order Number: 10001 Item1: 10, Material Group: A003 Item2: 20, Material Group: A002 |
Purchase Order Number: 10001 Item1: 10, Material Group: A003 Item2: 20, Material Group: A003 |
Yes |
Hi Parul, thanks for sharing this useful information and our customer has concerns about these field, as we know the approval agent can be determined by Cost Center, in case a wrong Cost Centor is used and customer need to change it to correct cost center. But after changing the cost center there is no way to trigger the workflow.
Thanks for sharing this!
Question- I don't think this feature is available for S/4HANA 1909 STE version. What is the alternate option to achieve this. Is there any BADI?
Hello Devendra,
If I am not mistaken a BAdI will most likely be introduced in the next S/4HANA 2021 OP version.
Best,
Hermann
Dear Ms. Parul,
Thanks for this Blog, Indeed it is very useful. I just have one doubt, I couldn't see the option "Manage conditions to restart flexible workflow " in SPRO under the purchase order customization. It is only available in Purchase Request customizing. We are using SAP S4 HANA 1909 FPS1 On Prem. Below screenshot for your reference.
Hello Mohamed Shafeeq,
The configuration step "Manage conditions to restart flexible workflow" was introduced in the release SAP S/4HANA 2020.
Regards,
Parul
Dear Ms. Parul,
Thanks for your swift response.
Now please provide me a solution for the below concern.
My client is asking me to stop the workflow trigger if they change values in the INCO terms of the purchase order. Is there any way I can stop the workflow from getting triggered? As you clearly mentioned this functionality is available only in S4 HANA 2020. What should I do to achieve this requirement IN S4 HANA 1909?