Half-day unpaid absence calculation in payroll

Hi Everyone,

In SAP payroll we often get requirement to calculate salary when employee is on half-day unpaid absence. Recently I have implemented the rule for one of my client where I came across the following requirement:

• A single absence type to be used for full day and half day unpaid absence.
• The planned working hours are different for different employee groups depending on their work schedule rules.

Since we can not calculate on 0.5 calendar days or absence days, we need to convert the working days to working hours for reducing the absence hours and again we need to reconvert from hours to days which  shown in below PCR.

To achieve the calculation we have created unpaid absence type from time management configuration.

I have copied standard PCR GPP1 and created my own PCR ZGPP which is placed in GPP0 for factoring calculation

I am considering factoring wagetype /801 for calculation partial period as my wagetype has specification ‘1’ in processing class 10.

Followings are the codes written in custom  PCR ZGPP

Below is the screenshot  of PCR :

I have entered PRINT command in the PCR to explain the calculation line by line with example:

Taking example of an employee who’s planned daily working hour is 7 and applied unpaid leave for 3.5 hours in April 2020

The employee’s monthly salary is 5000.00 GBP.

So the salary should be paid to him after deduction is :  5000-((5000/30)/2) = 4916.67 GBP

I have executed payroll and expanded the calculation rule in payroll log:

Below is the payslip with reduced salary for half day:

I have explained the calculation rule for generating value in wagetype /801. The wagetype  then passed to PCR GVAL to calculate the total salary to be paid.

If anyone interested to know about the PCR GVAL please leave you message comment section I will explain in my next blog.

Appreciate your feedback or suggestions.