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SAP S/4HANA Supplier Evaluation Steps

Dear SAP Friends,

Welcome to another interesting topic i.e., Supplier Evaluation Steps,

 

With continuation to my previous blog Overview of Supplier Evaluation

List of Apps Required

  1. Manage Purchasing Categories
  2. Supplier Evaluation Weighting and Scoring.
  3. Supplier Evaluation by Quality – Inspection Lot.
  4. Adjust Operational Supplier Evaluation Score.
  5. Manage Questions – Evaluation.
  6. Manage Templates – Evaluation app.
  7. Evaluate Suppliers app.
  8. Display Scorecards – Evaluation Questionnaire
  9. Monitor Responses – Evaluation

And roles required

Buyer

SAP_BR_BUYER

/SRMSMC/BG_SUP_EVAL_BUYSIDE

Buyer

SAP_BR_BUYER

Add additional role /SRMSMC/QUESTIONNAIRE_MANAGER

/SRMSMC/CATEGORY_MANAGER

in the backend system for S/4HANA only

Employee Procurement

SAP_BR_EMPLOYEE_PROCUREMENT

Add additional role /SRMSMC/EVALUATION_APPRAISER

in the backend system for S/4HANA only

Purchaser SAP_BR_PURCHASER

 

Open Manage Purchasing Categories

2.  Choose Create.
3.      In the General section, make the following entries:

–        Name : enter a name for the purchasing category, e.g. Test_PurchasingCategory

–        Purchaser Responsible : User ID

Assign Suppliers

 

  1. In the Suppliers section, choose Add Supplier
  2. And add required suppliers which you want to evaluate

Assign Team Employees

 

  1. In the Team section, Choose Add Employee, In the search help Add Employee, choose Go.

  1. In the search result list, select an employee and choose OK.

Assign Material Groups

 

  1. In the Material Groups section, choose Add Material Groups and enter following data in the dialogue box :

  1. Material Group ID: Choose as per requirement GO button.

 

  1. Choose Save.

 

Open Supplier Evaluation Weighting and Scoring

  1. Create new weighting and scoring, Choose Add to add new weighting and scoring for a specific purchasing category

In the GENERAL INFORMATION section, enter the following information:

Purchasing Category: <select a purchasing category from the dropdown list.

In the CRITERION section, check all the check box in the column Active, then enter the weighting value below:

Inspection Lot: <For example, 10%>

Quantity:<For example, 20%>

Time: <For example, 20%>

Price: <For example, 20%>

Questionnaire: <For example, 20%>

Quality Notification: <For example, 10%>

Adjust Quantity Scoring data

Select the entry Quantity.

Choose the field Quantity. Choose Edit.

Adjust the value of the Variance Percentage and Variance Score if necessary.

Save the data.

Open Manage Questions – Evaluation.

Go to the tab Sections and Select New to create several sections.

Enter the Section Details (at least the mandatory fields).

For easy identification purpose given both same values

Save the entries.

No Go to the tab Questions. And Select New to create several questions. Create at least one question for each question type.

They are 4 type of questions we can create as per requirement.

I select Yes / No with is easy 😛

Enter the Question Details. Ensure that some questions allow attachments and/or comments.

I have maintained Question Ariba and going to ask Supplier that whether he is using Ariba network or not along with that I have enabled comments to he can say version and any other if required

Score selected as Yes as correct answer

Choose Save.

 

Manage Questionnaires – Evaluation app.

Select Create.

Maintain new questionnaire by entering at least a questionnaire name, external name, sections and questions. Assign purchasing categories by choosing one of purchasing category from the dropdown list, then choose Add

Several purchasing categories can be assigned. Not only one

Now go to Questions tab and need to maintain overall target score & overall minimum score

To decide Pass or fail 😜

Search for your previously created sections and questions.

Add questions of all types. Mark some questions as mandatory. For questions of type Yes/No, mark some of them as disqualifying and enter weighting factors.

If you have created questions of type Single Answer, maintain the scores and weighting factors.

Go to Language for external questionnaire Name and maintain previously created Question Name which you maintained in Basic Data Tab

Save the entries. & Select Release.

Manage Templates – Evaluation app

Choose Create button. Maintain the new group-based evaluation template by entering at least a name, an external name, an appraiser (for example: employee_procurement) and a supplier and by assigning your previously created evaluation questionnaire.

Go to Appraiser Tab Ensure that you add an appraiser for which you have a user with a maintained e-mail address.

Go to Supplier Peer group and select Suppliers for whom this template need to be assigned

Go to Questionnaire Tab. And add score information and at least one questionnaire created previously.

Go to Communication with Appraisers tab and maintain template name

Save the entries. And Choose the Release button to release the group-based evaluation template.

After released Choose Start Group-Based Evaluation.

Maintain the group-based evaluation request by entering at least an Evaluation Request Name and a Period to Be Evaluated.

Choose Submit Evaluation Request.

Evaluate Suppliers app.

Select the corresponding evaluation response with status New which has the same name as your group-based evaluation request.

Answer the questions.

This is how question paper looks once all the above steps done properly means

Once Answered all the questions Save your changes and Choose Submit.

That’s it completed Passed 😜

Open Display Scorecards – Evaluation Questionnaires app.

 

Find the corresponding group-based evaluation response in the list and check the status.

Drill down into details of sections and questions.

Open Supplier Evolution by Questionnaire App it’s a Report

We can see beauty of Fiori Analytical reports as below

In this way,  we can evaluate suppliers without any business use or copy of data

Also, refer to https://blogs.sap.com/2020/02/11/supplier-evaluation-steps/ to see demo video of supplier evaluation

 

Please share, Like and Comment anything else you want to share or add points.

Thanks & Regards

Ruthvik Chowdary

SME – S/4HANA Logistics

SAP Ariba P2P

11 Comments
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  • Very nice blog, since Purchasing Category is an evaluation method in S/4HANA there are some features about it that i would like to share too, for example “Supplier Display” in relate to Purchasing Category something call Supplier “Classification and Segmentation”. Since Supplier Evaluation is part of supplier management. I would suggest viewers can dig into Classification and Segmentation as well.

    Purchasing Category is more than just a category so that you apply for Questionnaire Evaluaiton in S/4, since there is category you classify different type of purchasing categories, for example exepense: Services, Indirect materials, Offfices Supplies, …

    One typical examples can be used on above of materials procurement which can be seen as External IT maintainence Services, Shipping Agent/Forwarder, External Consulting within the company. With Purchasing Category there is Planned budget can bet set for the category, monitoring and evaluating suppliers can be done through Category as well. Transparency is brought to light with Classification and evaluation in S/4HANA.

    Thanks,

  • App Evaluate Supplier aim is to give Supplier the possibility to answer questions or it has to be an internal user to give answers?

    If supplier can use this app directly, does he/she need an SAP user ID with license?

    • Evaluate Supplier app aim is to give access to the supplier if that’s not possible on behalf of him we will update the questions

      in order to provide access to supplier Basis team will generate a web dispatcher by using it supplier will access it doesn’t require SAP User ID with License  just for security reasons will keep a login required

  • Great Topic, thanks for your effort.

    I have doubts about “quantity, time, price” criterion. how can we evaluate this.! manually like a questionnaire or automatically like classic vendor evaluation?

    what did you mean by regular evaluations and soft-facts?