Dear SAP Friends,
Welcome to another interesting topic i.e., Supplier Evaluation Steps,
With continuation to my previous blog Overview of Supplier Evaluation
List of Apps Required
- Manage Purchasing Categories
- Supplier Evaluation Weighting and Scoring.
- Supplier Evaluation by Quality – Inspection Lot.
- Adjust Operational Supplier Evaluation Score.
- Manage Questions – Evaluation.
- Manage Templates – Evaluation app.
- Evaluate Suppliers app.
- Display Scorecards – Evaluation Questionnaire
- Monitor Responses – Evaluation
And roles required
Buyer |
SAP_BR_BUYER /SRMSMC/BG_SUP_EVAL_BUYSIDE |
Buyer |
SAP_BR_BUYER Add additional role /SRMSMC/QUESTIONNAIRE_MANAGER /SRMSMC/CATEGORY_MANAGER in the backend system for S/4HANA only |
Employee Procurement |
SAP_BR_EMPLOYEE_PROCUREMENT Add additional role /SRMSMC/EVALUATION_APPRAISER in the backend system for S/4HANA only |
Purchaser | SAP_BR_PURCHASER |
Open Manage Purchasing Categories
2. Choose Create. |
3. In the General section, make the following entries: |
– Purchaser Responsible : User ID |
Assign Suppliers
- In the Suppliers section, choose Add Supplier
- And add required suppliers which you want to evaluate
Assign Team Employees
- In the Team section, Choose Add Employee, In the search help Add Employee, choose Go.
- In the search result list, select an employee and choose OK.
Assign Material Groups
- In the Material Groups section, choose Add Material Groups and enter following data in the dialogue box :
- Material Group ID: Choose as per requirement GO button.
- Choose Save.
Open Supplier Evaluation Weighting and Scoring
- Create new weighting and scoring, Choose Add to add new weighting and scoring for a specific purchasing category
In the GENERAL INFORMATION section, enter the following information:
Purchasing Category: <select a purchasing category from the dropdown list.
In the CRITERION section, check all the check box in the column Active, then enter the weighting value below:
Inspection Lot: <For example, 10%>
Quantity:<For example, 20%>
Time: <For example, 20%>
Price: <For example, 20%>
Questionnaire: <For example, 20%>
Quality Notification: <For example, 10%>
Adjust Quantity Scoring data
Select the entry Quantity.
Choose the field Quantity. Choose Edit.
Adjust the value of the Variance Percentage and Variance Score if necessary.
Save the data.
Open Manage Questions – Evaluation.
Go to the tab Sections and Select New to create several sections.
Enter the Section Details (at least the mandatory fields).
For easy identification purpose given both same values
Save the entries.
No Go to the tab Questions. And Select New to create several questions. Create at least one question for each question type.
They are 4 type of questions we can create as per requirement.
I select Yes / No with is easy 😛
Enter the Question Details. Ensure that some questions allow attachments and/or comments.
I have maintained Question Ariba and going to ask Supplier that whether he is using Ariba network or not along with that I have enabled comments to he can say version and any other if required
Score selected as Yes as correct answer
Choose Save.
Manage Questionnaires – Evaluation app.
Select Create.
Maintain new questionnaire by entering at least a questionnaire name, external name, sections and questions. Assign purchasing categories by choosing one of purchasing category from the dropdown list, then choose Add
Several purchasing categories can be assigned. Not only one
Now go to Questions tab and need to maintain overall target score & overall minimum score
To decide Pass or fail ?
Search for your previously created sections and questions.
Add questions of all types. Mark some questions as mandatory. For questions of type Yes/No, mark some of them as disqualifying and enter weighting factors.
If you have created questions of type Single Answer, maintain the scores and weighting factors.
Go to Language for external questionnaire Name and maintain previously created Question Name which you maintained in Basic Data Tab
Save the entries. & Select Release.
Manage Templates – Evaluation app
Choose Create button. Maintain the new group-based evaluation template by entering at least a name, an external name, an appraiser (for example: employee_procurement) and a supplier and by assigning your previously created evaluation questionnaire.
Go to Appraiser Tab Ensure that you add an appraiser for which you have a user with a maintained e-mail address.
Go to Supplier Peer group and select Suppliers for whom this template need to be assigned
Go to Questionnaire Tab. And add score information and at least one questionnaire created previously.
Go to Communication with Appraisers tab and maintain template name
Save the entries. And Choose the Release button to release the group-based evaluation template.
After released Choose Start Group-Based Evaluation.
Maintain the group-based evaluation request by entering at least an Evaluation Request Name and a Period to Be Evaluated.
Choose Submit Evaluation Request.
Evaluate Suppliers app.
Select the corresponding evaluation response with status New which has the same name as your group-based evaluation request.
Answer the questions.
This is how question paper looks once all the above steps done properly means
Once Answered all the questions Save your changes and Choose Submit.
Open Display Scorecards – Evaluation Questionnaires app.
Find the corresponding group-based evaluation response in the list and check the status.
Drill down into details of sections and questions.
Open Supplier Evolution by Questionnaire App it’s a Report
We can see beauty of Fiori Analytical reports as below
In this way, we can evaluate suppliers without any business use or copy of data
Also, refer to https://blogs.sap.com/2020/02/11/supplier-evaluation-steps/ to see demo video of supplier evaluation
Please share, Like and Comment anything else you want to share or add points.
Thanks & Regards
Ruthvik Chowdary
SME – S/4HANA Logistics
SAP Ariba P2P
Thank you very much for the detailed information
Glad you liked my article
Very nice blog, since Purchasing Category is an evaluation method in S/4HANA there are some features about it that i would like to share too, for example “Supplier Display” in relate to Purchasing Category something call Supplier “Classification and Segmentation”. Since Supplier Evaluation is part of supplier management. I would suggest viewers can dig into Classification and Segmentation as well.
Purchasing Category is more than just a category so that you apply for Questionnaire Evaluaiton in S/4, since there is category you classify different type of purchasing categories, for example exepense: Services, Indirect materials, Offfices Supplies, …
One typical examples can be used on above of materials procurement which can be seen as External IT maintainence Services, Shipping Agent/Forwarder, External Consulting within the company. With Purchasing Category there is Planned budget can bet set for the category, monitoring and evaluating suppliers can be done through Category as well. Transparency is brought to light with Classification and evaluation in S/4HANA.
Thanks,
Hello Rithvik,
Keep it up, very nice document..
Thank you Venu gopal
Hi Hung Cao,
The screenshot that you have provided are interesting and would be helpful to my client. But I am unable to find the app where this screen is displayed. So,
regards,
Ayaz
sorry i didnt get you can you be more specific
Mohammad Ayaz Siddiqui
Hi Mohammad,
I hope it is helpful, sorry for late reply!
Hung,
Sachin Pansare
Hello Sachin,
Yes, i do believe with technical help, you can add some specific fields to the scorecard.
there are apps called: Supplier Evaluation by questionnaire,… which you can display your evaluation by visualized charts and scores there you can find!
thanks,
Hung,
App Evaluate Supplier aim is to give Supplier the possibility to answer questions or it has to be an internal user to give answers?
If supplier can use this app directly, does he/she need an SAP user ID with license?
Evaluate Supplier app aim is to give access to the supplier if that’s not possible on behalf of him we will update the questions
in order to provide access to supplier Basis team will generate a web dispatcher by using it supplier will access it doesn’t require SAP User ID with License just for security reasons will keep a login required
Great Topic, thanks for your effort.
I have doubts about “quantity, time, price” criterion. how can we evaluate this.! manually like a questionnaire or automatically like classic vendor evaluation?
what did you mean by regular evaluations and soft-facts?
Hi Mustafa Abbas
quantity, time, price are calculated automatically based on the GRN time and Logistics info.
Soft Facts are like social responsibility
Hi,
Thanks for the detailed description. Is there an additional licence for these functions necessary?
BR
Thomas
Hi Thomas Mader
It comes with standard S/4HANA only no extra licence is required
Hi Ruthvik,
Thank you very much for such a detailed blog. I’ve understood how the Questionnaire part of the evaluation works, but I am unable to find a source to study and understand how to use and activate the operational side of the supplier evaluation. Are there any specific steps that we have to perform in order to configure the same?
Thank you in advance for your support.
Regards,
Sai Teja Joginapally
the operational side of the supplier evaluation system takes automatically based on Quality, Time and Logistics information
Hello Rithvik,
Thanks for this info, was very useful but I have an issue in point 6 “Manage Templates – Evaluation app” when I choose “Submit Evaluation Request” the system display the following error message “Select at least one lenguaje”
You can help me?
Regards,
Hi Rithvik,
Thanks for this info,
With the aim to complete the initial loading : 1) purchasing categories and 2) the relation between supplier and its relevant purchasing categories on S/4 HANA .
The manual loading would be costly because purchasing categories and suppliers are about fifty thousand.
Does anyone knows a standard solution for this?
You can help me?
Regards,