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Author's profile photo Mark Cooper

Optimise your SAP Maintenance Plan & Annual Estimates #C19FREEACCESS

Note to SAP Community members: SAP recognizes the importance of the integrity of the SAP Community. In an effort to continue to support the community and at the same time adapt to this time of uncertainty, we are creating a temporary space for partners who have free solutions that can help you continue to move forward. Our intention is to give you direct access to their solutions as they may provide you with practical help to tackle COVID-19 disruptions.


With the unprecedented events surrounding COVID-19, we also have a unique opportunity to grasp benefits in using SAP in innovative ways.  For those businesses who are Asset Intensive, then Maintenance planning in this COVID-19 environment has become a tricky proposition!   This is particularly the case if equipment usage rates are more variable compared to normal.

We see it often where businesses are totally unaware of when SAP Work Orders are scheduled on the wrong dates…leading to over-servicing (wasted money and effort) or under-servicing (increasing the risk of breakdown and significant production losses). Even worse, we see customers reverting to calendar-based plans instead of using counter based.

Thanks to the support of the SAP Community, the PM Eleven team is offering FREE installations of two of our Solutions to help you improve your maintenance using SAP.

We are in the process of launching our solutions into the SAP Store, however in the meantime, now would be a great time to trial these solutions. (Conditions below)


Our first application selected for this process is called the “Annual Estimates Review”.

It guarantees that the annual estimates (used for Maintenance Plans) are accurate using historical data as a reference for the future, allowing it to increase the reliability of assets, quality standards and reduce costs.

It is a tool that works within SAP, allowing planners to always compare the history of use of assets against the annual estimate that is in the system. If they deem appropriate, they can update the annual estimates for each device on a single screen.

What benefits do you get? 

The solution will help to continuously improve and optimize the estimates, managing the maintenance of the assets when really required, not before or after. This will allow you to increase the reliability of your assets and save direct and indirect costs related to asset maintenance.

How does it work?

In SAP, maintenance plans are defined by the annual estimates defined therein. However, for various reasons, they are not always the right ones. An inaccurate annual estimate can lead to maintenance plans calling work orders at the wrong time. That is, the system can call work orders before or after the optimal date, as it was defined when it was estimated.


Our second application selected for this process it is call “Maintenance Plan Recalculation (Calls Report)”.  This solution can demonstrate the REAL savings opportunities missed!

Maintenance Plan Recalculation is a forward-looking solution which provides key recommendations to highlight that the Work Order is not actually on the date that the work is due.  Additionally, it can also look at completed work and highlight where Work Orders had been executed on dates where the work wasn’t due or overdue.

A second round of savings potential then exists by highlighting when services were done at an extended interval!  Perhaps this interval can be adopted as the service interval. When it comes to over servicing and under servicing, two wrongs don’t make a right.

What benefits do you get? 

Not only will their work orders be performed closer to when they are actually due, but their out-of-sequence maintenance calls will be highlighted and resolved.  In all cases, when the recommendations are acted upon, we store the savings away in a dedicated table in SAP to provide them with an in-built business case.

How does it work?

The Maintenance Plan Recalculation solution interrogates and analyses Due Dates for PMs which have already been created as Work Orders by Maintenance Plans. It also has the ability to simulate the Due Dates using definable parameters to highlight to planners and schedulers how PM schedules can be optimised.


For this offer, PM Eleven does apply certain terms and conditions which are clearly stated below, however we can confirm these directly with you once you nominate your interest.

  • This a FREE offer and applies for 60 days from install
  • These Solutions can be promoted to your Production instance of SAP
  • The offer is applicable to legitimate SAP customers using SAP EAM
  • The offer does not apply to professional services, developers or other SAP support providers
  • Participants (and their service providers) must be willing to sign a simple confidentiality and terms of usage agreement

Contact me via this Community or via the attached URL.

We agree with our SAP colleagues that now is time to accelerate your digital transformation as you look for ways to deal with disrupted supply chains, restricted travel, and new ways of working.

From PM Eleven we wish you all well and stay safe.


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      Author's profile photo Craig Barrett
      Craig Barrett

      Two great solutions that are simple to use yet provide a powerhouse of information and functionality. PM Eleven have the tools and focus to get your SAP Maintenance Management back on track. Its time to finally realize your ROI.