Note to SAP Community members: SAP recognizes the importance of the integrity of the SAP Community. In an effort to continue to support the community and at the same time adapt to this time of uncertainty, we are creating a temporary space for partners who have free solutions that can help you continue to move forward. Our intention is to give you direct access to their solutions as they may provide you with practical help to tackle COVID-19 disruptions.
The COVID-19 pandemic may compel companies to track disaster-related employee data. Such data may help companies to build organizational and individual response plans. While, currently, SAP SuccessFactors does not provide the necessary fields for such tracking, customers can configure a portlet to manage this.
Solving the COVID-19 response management challenge
At Rizing, our Chief HR and Transformation Officer, Katie Obi, spearheaded our efforts to track and report on COVID-19 exposures while maintaining the confidentiality of all employees. In the photo below, you see how we converted our tracking plan into a SuccessFactors portlet in Employee Central.
Following our configuration guide can help companies capture employee information for their organizational and individual response plan needs. This portlet provides the following advantages over ad hoc spreadsheet or SmartSheet tracking:
- Tracks all employees – leavers and starters are included.
- SuccessFactors role-based permissions ensure health-related data is protected – versus tracking in a Smartsheet or Excel file.
- Data can be pulled into your analytics tool of choice.
- Categories are customizable to align with the company’s requirements.
How to get Rizing’s COVD-19 SuccessFactors configuration guide
Rizing HCM Managed Services clients can contact their Rizing Customer Engagement Manager to set up a time for us to do the work.
Anyone else who does not have the in-house ability to complete the configuration, can reach out to us at email@example.com – we’re happy to help free of charge.
IMPORTANTLY, YOU SHOULD CONSULT WITH YOUR LEGAL AND PRIVACY TEAMS TO ENSURE COMPLIANCE WITH YOUR COMPANY’S POLICIES AS WELL AS ALL LEGAL REGULATIONS PRIOR TO IMPLEMENTATION.
Why tracking COVID-19 data is important
Tracking employee events related to COVID-19 empowers HR with data to create individual risk management plans, track exposure, and enable your leadership team to respond. Larger organizations may have disaster management services for pandemics. However, this configuration may help small-to-medium businesses like Rizing manage the crisis.
Additionally, you may be asked to provide COVID-19 data, perhaps as mandated by local authorities. Companies may find that maintaining such information in their HR system allows for more efficient and accurate reporting.
Again, if you need help with this SAP SuccessFactors configuration, reach out and let us know.