Accommodating employees at the workplace and catering to all their needs is as important as paying your taxes diligently. Any shortcomings could land you in trouble. You will need legal labor law advice to ensure that you don’t violate any of your employee’s rights.
Apart from getting professional help, you can also follow these simple tips we adapted from the labor laws dossier to keep your bases covered.
Identify and Highlight the Laws that Apply to Your Business
Labor law is vast and comprehensive. Learning it all by heart is impossible. You can, however, identify clauses specific to your business and learn them to the later. Staying compliant to basic and easy to remember laws makes it harder for anyone to dig deeper and find other complex shortcomings.
Remember that you will have to go through federal law and state-level directives on the matter. You can either learn this from the Department of Labor or by hiring an expert to summarize all this information and help you stay compliant.
Come Up With a Compliance Checklist
The above step should naturally lead to a sketch of the top laws that your company should pay attention to in its daily operation.
Create a compliance list and prominently display it until you learn all the laws. These could be basics like OSHA laws touching on workplace safety and health to more detailed clauses on employee protection and their right to unionize.
Once again, you can achieve this faster if you have contracted a professional. Chances are they will already have a template or summary applicable to your business hence you won’t have to dive into the deep end to get your compliance checklist.
Always Have an Eye Out for Discrimination
Any form of discrimination is bad for the workplace. Discrimination on any lines can open you up to a wide range of costly lawsuits from employees, suppliers or clients. Get some employment and HR practices to prevent this and audit your business occasionally to get rid of any discriminatory practices. The most common are:
- Gender discrimination
- Racial discrimination
- Religious discrimination
Get an Employment Contract
Using an employment agreement to cement your employment relationship with anyone in your business is a good way to protect your employee’s rights and those of your business too. The employee will know what the business expects of them at any time.
You can use this document to weed out any assumptions they might have about your business or issue guidelines that ensure they don’t breach any of the labor laws you are working so add to comply with.
Get an Employee Handbook
While the employment contract might cover some of the ground rules, you will need an handbook to ensure that all your employers know their rights and benefits. A good handbook teaches the employees their role in making the workplace labor law compliant and ensures that they report any shortcomings to management before they escalate into non-compliance.
Ensure that the employees formally sign a document to show they received the handbook or any updates you might add to it.
Labor law compliance is a joint effort. Everyone, from management to the lowest ranking employee must know their role and play it fully. The above tips should help make indoctrination easier hence making compliance a manageable reality for your business.