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SAP S/4 HANA Cloud – Mexican pedimento from Goods Receipt to Invoice

Introduction

In Mexico, the “pedimento” is the most relevant custom form that importers or exporters use during the importation or exportation of their goods.

In this blog post, you will learn how to handle the pedimento number from Goods Receipt to Customers Invoice in S/4 HANA Cloud

Below you will find a summary of what are the steps you need to execute.

Master Data configuration

Let’s start creating a product, Open the app Manage Product Master Data, and create a material with the Batch Management Product selected using the role BR_PRODMASTER_SPECIALIST

 

Choose App Manage Characteristics and create a new batch characteristic PEDIMENTO using the role SAP_BR_BOM_ENGINEER

  • Enter a name of new and press ENTER
  • In Basic data section enter a description of the characteristics, set status to Released, in format section select your desired format (create character type of length 11) and press SAVE.

 

 

Choose App Mange Classes: Add a created characteristic to the class of Material (Material Batch)

  • Use the Material FG29 of Batch class type YB_EXP_DATE_001
  • Choose the Class YB_EXP_DATE_001 and press EDIT
  • In the tab ‘Char.’ Add the created characteristic PEDIMENTO

 

Process Steps

  1. Purchase Order and Goods Receipt

Access with a business user that has assigned the role BR_PURCHASER, Open App Manage Purchase Order, Enter all necessary data

General Information:

PO Type: Standard PO (NB)

Supplier: 55300001

Company Code: 5510

Purchasing Organization:5510

Purchasing Group:001

Currency: MXN

On the tab Delivery and Invoice, make the following entries and choose Enter:

Payment Terms: 0003

Go to Tab Supplier Contact Data, the Supplier Address, Telephone, Fax, Contact Person are shown.

On the tab Notes, choose > or < to search for Header text. On the Header text column, enter the free text:xxx for testing.

On the tab Items, from the Purchase Order Items screen, select the Cre-ate icon and make the following entries:

Material: FG29

Plant: 5510

Order Quantity:<quantity>

Net Order Price: <price>

Navigate to the selected item by clicking on the Chevron (>) or by direct-ly clicking on the item line.

From the Purchase Order Item section, choose Process Control tab.

The following entries display:

Goods Receipt: yes

Invoice Receipt: <selected>

Verify Goods-Receipt-Based Invoice Verification is selected.

On the tab Delivery Details, make the following entry:

Storage Location: 551A

On the tab Schedule Lines, make the following entry:

Delivery date: a date in the future.

Choose Order to save the Purchase Order.

 

 

 

  1. Access with a business user that has assigned the role INVENTORY_MANAGER, Choose App Post Goods Receipt, enter the Purchase order id 4500001546 and choose Enter, From the Items section, select the goods receipt item to be posted, confirm the quantity and enter the pedimento number, Choose the checkbox Item Ok and choose Post.

 

 

 

The Goods Receipt is being confirmed with the Material number

.

 

 

  1. Choose App Goods Movement Analysis, here it is possible to track the batch along all the supply chain. We have now 10 receipt quantity.

 

  1. Let’s now sale the product that we have in the stock and is already being receipt, Access with a Business User that has the role AP_BR_INTERNAL_SALES_REP and Open Application ‘Create Sales Oder’ make the following entries and choose Enter.
  • Order Type: OR
  • Sales Organization: 5510
  • Distribution Channel: 10
  • Division: 00

 

On the Create Standard Order: Overview screen, make the following entries

  • Sold to Party : 55100003
  • Ship to Party: 55100003
  • Customer References: <PO Number>
  • Material Number: FG29
  • Quantity: 10
  • Bath: 123

Choose Save. Make note of the sales order number: 1015177

 

 

 

 

  1. Access with the Business User Create the Deliver Document that has the role SAP_BR_SHIPPING_SPECIALIST and open the Application Create Outbound Deliveries – From Sales Order make the following entries.

 

  • Shipping Point: 5510
  • Planned Creation Date: <Delivery selection date>
  • Sales Document: Sales order number created previously

 

 

  1. Access with the Business User Create the Deliver Document that has the role SAP_BR_WAREHOUSE_CLERK, Open the Application Manage Outbound Deliveries – VL060 Choose for Goods Issue. Make the following entries and choose Execute.

 

  • Shipping Point 5510

Select your outbound delivery note and choose Post Goods Issue. Select today’s date form the dialog box and choose Continue.

 

 

 

  1. Access with the Business User Create the Billing document that has the role SAP_BR_BILLING_CLERK open the application Create Billing Documents, choose billing type Invoice (F2) and maintain billing date, for example current date, then press button OK. On the Billing Document screen, choose Save.

 

 

 

 

  1. Open the application eDocument cockpit – 4.22 CFDI 3.3 eDocument Cockpit Make the following entries:

Source Document: <Invoice number from prior steps>

Note You can also search for your invoice. In the Results Overview section, choose Mexico > Mexico eInvoice.

In the Mexico eInvoice section, select an EDocument, then chooseDisplay > Display/Preview XML.

 

In order to display the Pedimento in the xml it is necessary to Implement the BADI – Mexico Customs Document Number Filling, here is just an example of how to implement it.

 

 

 

 

  1. The xml is created with the Pedimento information. This XML is ready to be send to the PAC and Tax Authorities.

 

 

Conclusion

In this blog post we learned how to Enter the pedimento number in the Goods Receipt and  how the pedimento should be reported on the sales process to meet Mexican legal requirements.

 

 

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