What is intrastat?

Intrastat is the statistical declaration used by EU member states to collect data on the physical movement of goods between member states.  Monthly intrastat declarations are a legal obligation for many businesses although the thresholds that govern whether a business must submit a declaration can vary by member state.  For further official information please see

https://ec.europa.eu/eurostat/documents/3859598/8512202/KS-07-17-102-EN-N.pdf/736c4a50-c240-4144-b087-4fa6aece8ee0

The minimum required data that needs to be reported in many countries as part of the intrastat declaration includes:

• VAT number
• Whether intra-EU import or export
• Commodity code
• The partner Member State
• Value and quantity of the goods
• The nature of the transaction, e.g. direct sales, purchases, returns
• Country of Origin
• Partner VAT ID

In addition, there are additional optional data elements that require reporting depending on the relevant authority which can include, but not limited to: delivery terms, region of origin, mode of transport etc.

Intrastat Support in ByDesign

Intrastat support in SAP Business ByDesign was withdrawn by SAP in 2015.  Prior to this SAP provided support for selected countries only: Germany; Great Britain; Austria; France and Italy with any additional countries requiring a custom solution provided by partners.  Since the withdrawal of support by SAP, customers could continue to use the standard solution up to the end of 2021, when new regulations came into force in many countries across the EU, such as new nature of transaction codes or requirements to capture country of originm resulting in the standard solution no longer being suitable.

Our Solution

In Cloud Solutions has developed, in collaboration with our customers, our own intrastat declarations solution built using the SAP Cloud Application Studio.  The solution captures all the required data from your deliveries (inbound, outbound, third party and consignment) and invoices (customer and supplier) including service confirmations, as required.

Within a single screen available from the ByDesign menu, you can quickly and easily pull together all the relevant transactions for the month for which you are submitting your declaration, and with support for an ever growing number of countries, you can download the declaration file ready for submission to your statistical authority.

As we have built the solution from the ground up, we can easily add additional export formats for different authorities or specific formats for your own internal use because all the relevant data is captured and only those matching the analysis filters is exported.  This means that if you need to add an additional intrastat declaration for another EU country, for example due to business growth pushing you over the reporting threshold, you do not need to purchase another solution and can simple change the analysis filters dramatically reducing the time required collecting and organising your system data.

What about Brexit?

We support declarations for Northern Ireland if required.

Which countries are currently supported?

Germany, Austria, Poland, Spain, France, Denmark, Finland, Northern Ireland