Additional G/L accounts for Asset Accounting
Additional G/L accounts for Asset Accounting
This post describes to determine the “Additional G/L Accounts for Asset Accounting” Integration with General Ledger, other than AO90 Account Determination.
Integration with general ledger often using the AO90 configuration to determine the G/L Accounts to post the Asset Transactions in Asset Accounting, we use to assign balance sheet accounts, special reserve accounts, and the depreciation accounts.
If we want to use the Additional G/L accounts for Asset Accounting other than AO90 configuration settings, then please follow below step by step configuration guide and test scenario.
Scenario: Post the accounting entry with two different G/L Accounts for Asset Retirement by Scrapping
- Retirement with Scarping – Normal Configuration pick the G/L Account from AO90 Account determination (Loss made on Asset retirement without revenue)
- Retirement for Physical Verification deficit (New G/L Account from OBYD Configuration)
Case 2 scenario Business perform the Asset Physical verification 6 months or 1 year for each location, if there is any assets or assets qty is lost as per the records then need to retire the assets with different G/L account to identify the total lost amount.
Please follow the below step by step configuration.
Step1: Create the new transaction type for the Asset Physical Verification Deficit retirement.
Path: SPRO -> Financial Accounting -> Asset Accounting -> Transactions -> Retirements -> Define Transaction Types for Retirements
Copy the transaction type 200 and 250 and Create the new transaction types
New Transaction type Z00
Please note after creating the new transaction type for current year, please update Acquisition in the same year, here example I used Z50.
Current Year Physical Verification Retirement Transaction type Z50
Step2: Assign the additional G/L Account for Asset Retirement for Physical Verification.
Transaction code: OBYD,
Click on transaction ANC “Additional accounts for Asset Accounting”
Update the G/L Account with General Modifier
Step 3: Define new posting schemes for Physical Verification Retirement.
SE38: Program RAVCBUZSM
Copy standard Schema “SAP_200_007” and create new schema
Create the new Schema
Select the new schema and click on Characteristic values
Select the Account assignment standard accounts for asset accounting ZIT3 created in step 2 for sequence 90 and save it.
Step4: Assign the new posting schemas to Transaction Types
Click on Maintain
Select the relevant country and click on assignment line items
Assign the new transaction types created in step1 with new schema created step3 and save
Asset Scrapping for Physical verification deficit
Transaction Code: ABAVN
Select the Transaction type Z50 for the current year retirement in the additional details tab
Post the Document
Accounting Entry: G/L Account is picking from the Additional g/l accounts for Asset accounting not from AO90
Display Asset AW01N
Click on the line item to display the accounting document
Post the standard asset retirement by scrapping with transaction type 250 G/L Account should pick from the AO90 configuration
Verify the G/L Account its picked up from the AO90
We would like to use the different G/L Accounts in Asset Accounting apart from the AO90 configuration fields, this standard configuration will help you to add the Additional G/L Accounts for Asset Accounting without enhancement.
I hope this blog help you, kindly share Thoughts or Queries in a comment.
Thanks & Regards,
Thanks Ram...Very useful blog
This is a very common requirement that we hear from customers wherein they want separate GL Accounts to record asset scrapping, asset obsolescence and asset physical verification deficit. This blog explains step by step how this can be done with standard config.
Very useful blog, I have already bookmarked this page.
New thing that I learnt today Ram. Very useful blog. Keep posting new things like this.
Thanks for the article. Really interesting. This kind of articles are really needed to have got a starting point to get knowledge and go ahead.
It was very great document on physical inventory. I can see Asset Impairments also in your screen. Appreciate if you can also share Asset Impairment process.
Thank you for the detailed information.
I have the same requirement but for Expense account for special depreciation. I have carried out the same steps but I am unable to get the desired gl account.
Grateful if you could advise please.
Thanks in advance.