Store texts with keys to line item texts in accounting documents

A functionality, which I’ve noticed is not well known, is the possibility to have store texts with keys in line item texts used in accounting documents. It’s even possible to assign variables to these line item texts; these variables are placeholders for certain data, such as posting period or posting date, and are replaced by current values when posting takes place.

In the customizing activity ‘Set Up Line Item Text’, the line item texts can be defined.

The flag ‘Control Display’ determines whether the text transferred during document entry is to be displayed for control purposes.

As a first example, let’s post a vendor invoice with ID 9998 assigned in the line item text.

The text is automatically taken over from customizing in the accounting document.

As a second example, let’s post a vendor invoice with ID 9999 assigned in the line item text. The variables are replaced automatically and a message is shown to check the text.

Although storing texts with keys to line item texts is not the most powerful functionality, it’s a useful one. And it’s easy to implement.