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Author's profile photo Sandip Biswas

Name Format in SuccessFactors Employee Central

Name Format in SuccessFactors Employee Central:

Name format is one of the cool features in SuccessFactors Employee Central which can be used to default “Formal Name” based on different available name related fields available in Personal information like First Name, Middle Name, Third Name, Last Name, Second Last Name, Birth Name, Initials, Prefix etc.

Name format can be associated with Legal Entity so that based on legal entity & configured name format (assigned at legal entity level) “Formal Name” is auto populated without any manual intervention.

This makes “Formal Name” field value “unique format” based on legal entity/country.

Let’s discuss the basic configuration steps for “Name Format” Configuration.

Step 1: Activate the functionality in Provisioning (Company Settings).

Step 2: Associate the Name format at “LegalEntity” object level by “Configure Object Definitions”

Step 3: Create Name Format through “Manage Data” or download SuccessFactors Pre-delivered Name Format from SuccessStore through “Import and Export Data”.

Sample Name Format First Name & Last Name (01)

Sample Name Format First Name, Middle Name & Last Name (02)

Sample SuccessStore Pre-Delivered Name Format.


Step 4: Assign Name Format at Legal Entity Level through “Manage Data”

For Australia we are assigning “First Name, Last Name (01)” Name Format

For UK we are assigning “First Name, Middle Name, Last Name (02)” Name Format.

Step 5: Enable Formal Name field at “Manage Business Configuration” or through XML & then update the relevant permissions through “Manage Permission Roles”

Sample BCUI.

All Set. Let’s test it

For UK Legal entity we can see Formal Name is defaulted to “First Name, Middle Name, Last Name”

For Australia Legal Entity Formal Name is defaulted to “First Name, Last Name.

Note: In case if the above-mentioned Legal Entity specific Name Format/ Formal Name is not relevant for Business then we can make use of Business Rule Functionality for the Formal Name but configuration steps will be different for that.

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      Author's profile photo baladeba behera
      baladeba behera

      Nice Blog Sandeep.

      Author's profile photo Danny Cohen
      Danny Cohen

      Thanks for the detailed blog.


      Author's profile photo Amit Gupta
      Amit Gupta

      Nice blog post. Quite helpful

      Author's profile photo Raja Jogam
      Raja Jogam

      Great Blog Sandeep. Very useful.

      Have a question though. Our business requirement allows HR to change the formal-name  of an employee. While we are not using legal entity specific formats, but when eve rwe change any fields on the personal info portlet, the formal-name is changing to default value FIRSTNAME+MIDDLENAME+LASTNAME

      How can we avoid that ?


      Author's profile photo efeoghene asagbra
      efeoghene asagbra

      Does this configuration define what the [[SUBJECT_USER]] tag shows as employee name?

      After following this example, when creating an alert from employee profiles and using the [[SUBJECT_USER]] tag, would Australia staff show David Leal while UK staff would show Toby An Davies?

      Author's profile photo Angela Browne
      Angela Browne

      For the latest information, see Implementing Name Formats in Employee Central.