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Author's profile photo John Meadows

Adding Extension Fields to Print Forms in Business ByDesign

During customer projects it may be necessary to add extension fields to capture specific data. These fields are added via the Key User Adaption Process via the ByD UI.

Once added to the UI these fields are often required in other processes or forms, and this short blog will explain how to key users can manage this process.

Key Users are defined by their access to the “Flexibility Change Log” view in the Application & User Management Work Center.

Step 1

Login as the Key User, and navigate to the object you wish to extend. In this example we are extending the Product Master Record with “Material Description 2”

Start Adaptation Mode

Click on the User Avatar in the top right hand corner of ByD and select;

“Key User Settings > Start Adaption Mode”

This will bring up the Adaptation “Side Car” from here click on the “+” and “Extension Fields” to add a new field.

Create your field, add a name and type (List, Text, Numeric etc).

Important: once added click the field “Show Further Usage”;

This is what is often missed during this process. Using this function you can add your field to multiple processes, data sources or form templates.

Depending on the object you are extending, your choice of forms,data sources and extension scenarios will vary.

Since this field is on the product master there are no forms by default to add this field to.

I therefore need to use the data available in the “Extension Scenarios” tab and move this field to other processes where i can add it to a form. In this example we want this field on the invoice, so we must add it to the extension scenario

“Material – General Information to Customer Invoice Request – Item Information”

Don’t Forget to Publish your changes before moving to next step


Step 2

Now we need to navigate to the Customer Invoice objects.

Find a customer invoice to edit, or create a new one. Once again in Adaption Mode edit the items, open the extension fields (using the “+” )  you should see your extension field.

If you want this field to appear on the UI click the “Is Already Added” box, it will then be added.

To add this field to the print form click “Show Further Usage”

Highlight the Form Template appropriate for the countries that you use in your ByD system. Click the button “Add Field and Edit” – select  “Easy Form Editor”

This will open up the form where you can now add your extra field.

In this example since the new field is found in the Items table, we need to select the section “tblTable” and add a new column to show the field. The dialogue box that opens enables you to navigate to your added field(s) and add them.


Select your field on the left and click the arrows to add it to right hand box. Returning to the form editor, you will see the new column added. Refresh the preview on the right of the screen to see the new field on your template.

using the details section you can move the column up or down (translates to left to right in the preview).

When you are satisfied save and PUBLISH  your newly edited form template.

Before you leave Adaptation mode, PUBLISH your changes.


Hope this helps!




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      Author's profile photo Mas Muh
      Mas Muh

      How to add calculate field into print forms? FYI, calculate field can not added into Extension Scenarios

      Author's profile photo Dan Ballesteros
      Dan Ballesteros

      Hi John,


      Thanks for this wonderful document.  We were able to follow the first step.  However, the issue is on Step 2.  We can’t seem to find the new extension field even after we follow Step 1 to the T.  I’ll try to attach the screen shots we took when we did in in our test system.  Please let us know if you can see it, if not, I can send it over to you via email.


      Thanks for much for your help.  Appreciate it.

      Note: There's no way to attach a Word document in this forum.  Please DM at so I can forward you the screen shots.  Thanks.



      Author's profile photo Pedro Muller
      Pedro Muller

      Hi Dan Ballesteros,

      I am facing the same issue as you were the “Extension Scenarios" is empty. Did you find a way to enable the field into the forms?

      Thank you,


      Author's profile photo Dan Ballesteros
      Dan Ballesteros

      Hi Pedro,

      We were able to add the new field on the GUI.  If you can let me know your email address, I can send you some screenshots.