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Author's profile photo Toseef Ahmed Ansari

How to configure output parameters for purchase orders?

With the app Output Parameter Determination, you can define default output settings for specific business objects, for example, purchase orders. Output settings include, for example, an output channel, a recipient, or a form template. For more details refer Output Parameter Determination. As an administrator you can make the following configurations specific to purchase orders in the app Output Parameter Determination:

  1. Open the app Output Parameter Determination
  2. Select Purchase Order in the Show Rules section
  3. Select the Determination Step and there field-value pair as mentioned in below tables:

Determination Step Field Value
1. Output Type
Document Type “NB” or “NB2” as per requirement
Output Type “PURCHASE_ORDER”
Dispatch Time “Immediately” or “Scheduled” as per requirement

Example:

Output Type1.JPG

2. Receiver
Output Type “PURCHASE_ORDER”
Role “LF”
Exclusive Indicator True/False as per requirement

Example:

Receiver.JPG

3. Channel
Output Type “PURCHASE_ORDER”
Role “LF”
Recipient Supplier Number (Optional)
Channel Channel name like Print, Email, EDI, XML, etc.
Exclusive Indicator True/False as per requirement

Example:

Channel.JPG

4. Printer Setting
Output Type “PURCHASE_ORDER”
Role “LF”
Recipient Supplier Number (optional)
Purchasing Organization Name of Purchasing Organization (optional)
Print Queue “DEFAULT”
Number of copies “1”,”2″, etc. as per requirement

Example:

Printer Setting.JPG

5. Email Recipient
Output Type “PURCHASE_ORDER”
Role “LF”
Recipient Supplier Number (optional)
Email Type Code “To”, “Cc”, “Bcc”, etc. as per requirement
Email Address Email address of recipient as per requirement

Example:

Email Recipient.JPG

6. Email Settings
Output Type “PURCHASE_ORDER”
Role “LF”
Recipient Supplier Number (optional)
Sender Email Email address of sender as per requirement
Email Template Standard template(“MM_PUR_PO_DEFAULT_TEMPLATE”) or custom email template as per requirement

Example:

Email setting.JPG

7. Form Template
Output Type “PURCHASE_ORDER”
Role “LF”
Recipient Supplier Number (optional)
Channel Channel name like Print or Email
Sender Country As per requirement (optional)
Receiver Country As per requirement (optional)
Recipient Language As per requirement (optional)
Form Template Standard Template(MM_PUR_PURCHASE_ORDER) or custom form template as per requirement
Form Language As per requirement (optional)

Example:

Form Template1.JPG

Form Template2.JPG

8. Output Relevance
Output Type “PURCHASE_ORDER”
Relevance Indicator True/False as per requirement

Example:

Ouput Relevance.JPG

List of Determination Steps that need to be maintained for the output channels:

Channel Determination Step
Output Type Receiver Channel Printer Settings Email Recipient Email Settings Form Template Output Relevance
Print Mandatory Mandatory Mandatory Mandatory Optional Optional Mandatory Optional
Email Mandatory Mandatory Mandatory Optional Mandatory Mandatory Mandatory Optional
XML Mandatory Mandatory Mandatory Optional Optional Optional Optional Optional
EDI Mandatory Mandatory Mandatory Optional Optional Optional Optional Optional

Notes:

  • The Form Template will contain name of the print form template that is used in Print and Email channels.
  • Fields like Recipient, Purchasing Organization, Sender Country, Recipient Counter, etc. act as filters for various determination steps.
  • Value mentioned in double quotes (in the above tables) are fixed, these values cannot be changed for the purchase order business object.
  • The step Output Relevance is optional. If the step is missing or not configured, then also the purchase order output will be triggered.

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      8 Comments
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      Author's profile photo Vijayendra Tiwari
      Vijayendra Tiwari

      Thanks for this detailed one as well!!

      Author's profile photo Sai Giridhar Kasturi
      Sai Giridhar Kasturi

      Very useful content, thanks for sharing.

      Author's profile photo Prateek Agarwal
      Prateek Agarwal

      Thanks for sharing this information.

      Author's profile photo Sandeep Kumar
      Sandeep Kumar

      Thanks for compiling detailed steps.

      Author's profile photo Anup Nair
      Anup Nair

      Very well explained!

      Author's profile photo Eric Yu
      Eric Yu

      Thanks for sharing this.

      Author's profile photo Debasish Choudhury
      Debasish Choudhury

      Thanks for sharing this.Really helpful.

      Author's profile photo Andre Bauer
      Andre Bauer

      Hello Toseef Ahmed Ansari ,

      is it possible to use "AP" Role instead of "LF" to generate the Output into EMAIL?

      I am actually struggling with the parameters and I cannot configure an "automatic" EMAIL output to the AP_Role which is in my P.O.-Header...

       

      Thx

      André Bauer

      Berlin