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Author's profile photo Ruthvik Chowdary

Supplier Evaluation in SAP S/4HANA

Dear SAP Friends,

Welcome to another interesting topic i.e, Supplier Evaluation,

In this blog will see some of the important things about Supplier Evaluation

▶With Supplier Evaluation, you can continuously analyze your suppliers.

▶It allows you to evaluate and monitor the performance of your suppliers based on automated, and real-time calculation of business documents in your operational procurement and manual questionnaires.

▶With Supplier Evaluation, SAP S/4HANA offers supplier scores based on hard-facts (for example, automatically detected criteria, such as on-time delivery), as well as regular evaluations and soft-facts.

Evaluation can be done in 2 methods

By Purchasing Category or Based on logistics Information System (old method)

Configuration Steps 

▶If you want to use the supplier evaluation by purchasing category, you have to activate this function in Customizing under IMGMaterials ManagementPurchasingSupplier EvaluationSupplier Evaluation by Purchasing CategorySwitch to Supplier evaluation By Purchasing Category.


For more info refer


Please share, Like and Comment anything else you want to share or add points.

Thanks & Regards

Ruthvik Chowdary

SME – S/4 HANA Manufacturing & Procurement

SAP Ariba P2P

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      Author's profile photo ramesh vadlapati
      ramesh vadlapati

      hello ruthvik, i'm looking for your "Step by Step process of Supplier Evaluation " looking forward to hear from you.


      Author's profile photo Ruthvik Chowdary
      Ruthvik Chowdary
      Blog Post Author

      Hi Ramesh,

      Please find below Link

      Author's profile photo salma hyk
      salma hyk

      Hello Ruthvik, thank you for the blogs they are very informative, I think the Vendor evaluation function exists in sap MM as well, how is it different from the one in S/4 or Ariba

      Author's profile photo Ruthvik Chowdary
      Ruthvik Chowdary
      Blog Post Author

      Supplier evaluation is there in ECC also as pert of SRM with Based on logistics Information System but in S/4HANA is with Purchasing Category that's the difference

      Author's profile photo Andre V.
      Andre V.

      Hi Ruthvik,

      Can you clarify the differences between methods”By Purchasing Category” and “Based on Logistics Information System”? Maybe, a new post ?


      Based on the post, it seems that the new method “By Purchasing Category” is the recommended, but the “Based on Logistics Information System” seems to be the default method and more specialized.


      The Questionnaire feature (soft facts) is available for both methods, isn’t it?


      Pointing the main differences:

      1. Scores -> ‘on Client level’ and ‘on Purchasing Organization level’
      2. Available Criteria -> Questionnaire
      3. Available Criteria -> Sustainability
      4. Available Criteria -> Service
      5. Available Criteria -> Invoice
      6. Scores for Buyer's Negotiation sheet
      Author's profile photo Neeta Rajput
      Neeta Rajput

      Hi Ruthvik,


      Very informative document. I followed the steps which you have provided and could successfully completed supplier evaluation.

      In supplier evaluation, I stuck in email config/settings. I did not receive any evaluation request email. Could you please guide on the email settings?

      Thanks in advance.


      Neeta C.

      Author's profile photo Ruthvik Chowdary
      Ruthvik Chowdary
      Blog Post Author

      Hi Neeta Rajput

      Once please check with your admin team for email configuration, I'm not the technical guy to understand those settings 😉

      Author's profile photo Neeta Rajput
      Neeta Rajput

      Hi Ruthvik,

      Thanks for the immediate reply. I will check with my Admin team.


      Neeta C.

      Author's profile photo Raya Hemanth
      Raya Hemanth

      Hi Ruthvik,

      I was able to configure all the apps as suggested. However, I am unable to execute as there seems to be many authorizations missing. Appreciate if you can share the list of authorizations required.





      Author's profile photo A A
      A A

      how can i check which template is used for supplier evaluation and how can i customize this template?

      Author's profile photo vinay ramanna
      vinay ramanna

      Hello Rutvik,

      Can you please let me know, if hte vendor response to the questionnaire, can it be auto updated in our system, we do not want to manually update the vendor responses in our ystem or appoint appraisers to input manually.

      Can you please let me know if there is a sap note, or any custom bapi that can be leveraged.


      Thanks & regards,


      Author's profile photo Uttam Javia
      Uttam Javia

      Hello Rutvik,

      I was facing issue while creating manage purchase category , user are not authorized  to create  purchase category this is the error. For this i  assigned  all role. Can you provide solution.