Skip to Content
Product Information

Auto Approval of Workflows

Greetings,

One of the most awaited features has been released in 1911. Now, you can configure auto approvals in a workflow.

To prevent workflows from being stalled at a certain approval step, you can now specify whether a workflow step is to be automatically approved when the approvers haven’t responded within a certain number of days.

Why is it important?

To avoid workflows are stalled to ensure subsequent steps can be processed in time and minimalize HR Admin manual interactions.

Use Case

When an employee applies for leave and approval does not take an action within ‘X’ days, the workflow step will be approved automatically after ‘X’ days. We can configure the number of days in ‘Manage Organisation, Pay and Job Structure > Workflow’

Below are the steps to implement this feature.

Step 1 – Add ‘autoApproveInDay’ in corporate data model​.

Step 2 – Define ‘Days untilAuto Approval’ in your workflow step configuration​.

Step 3 – Create schedule job with type ‘Workflow Auto Approval’

 

Below are the screenshots :

Step 1 – Add ‘autoApproveInDay’ in Corporate data model​ under hris-element “wfStepApprover”.

You need to add below three lines under hris-element “wfStepApprover.

<hris-field id=”autoApproveInDays” visibility=”both”>
<label>Days until Auto Approval</label>
</hris-field>

 

Step 2- Define ‘Days untilAuto Approval’ in your workflow step configuration​.

Navigate to Manage organization, pay and Job structure > Workflows > Input the value – Days until Auto Approval.

NOTE – You cannot add 0 in this field.

 

Step 3 – Create a schedule job with type ‘Workflow Auto Approval’.

Navigate to Provisioning and create a new job as below

The Job type should be ‘Workflow Auto Approval’

In the case of auto-approval, the workflow approval screen will look like below.

 

Regards,

Dharmin

 

 

 

 

2 Comments
You must be Logged on to comment or reply to a post.
  • Hello team,

    I hope you are well, my question is related to the ” the Days until Auto Approval Field” ¿is it possible to enable to configure the auto delegation field a specific date….. for example dynamically day 20 of each month?

    I appreciate your collaboration.

    Sincerely,

    Jose Urdaneta

    • Hello Jose,

      Delegation functionality is more towards a user / employee specifc feature and its not common for everyone in the organization. Each employee goes on vacation at different times and the decision for delegation needs to be controlled at user level rather than workflow configuration side. We don’t have a functionality to configure auto delegation as you mentioned.

      Alternatively, If your intention is to get this workflow manually approved by somebody else in the organization after getting stalled for few days, then you can configure escalations for workflow.

      Regards,

      Vijai