Solution available from releases SAP S/4HANA Cloud 1905 and SAP S/4HANA 1909.

In Italy, government issues CUP and CIG codes to identify contracts or assignments with public investments. These codes help the government to track the financial data.

• CUP (Codice Unico di Progetto) – Unique Project Code
• CIG (Codice Identificativo Gara) –  Tender Identification Code

Since 2015 new MGO code is required when public investment project is big and strategic:

• MGO (Monitoraggio Grandi Opere) – Big Project Monitoring
  • It needs to be submitted with credit transfer together with CUP
  • It is an extension of the CUP/CIG functionality

There are only several valid options how CUP, CIG and MGO codes can be combined and processed:

Functionality

The guides below should help you understand the changes that were made to simplify operational processes with CUP, CIG and MGO codes in SAP/S4HANA Cloud.

I will demonstrate to you how to put codes directly on Accounting Document via:

• Create Incoming Invoice/Create Outgoing Invoice
• Manage Journal Entries

Payment Medium Formats in which CUP, CIG, and MGO information is used:

• • IT_CGI_XML_CT
  • IT_CBI_RIB_002

OPTION 1:

Create Invoice (Incoming/Outgoing)

After selecting any Company Code set to Italy, the system displays additional fields CUP, CIG, and MGO. The user must enter the right combination of CUP, CIG, and MGO regarding public investment invoices conditions.

Output is transferred to Payment Medium Format

Note: MGO is not used for outgoing invoices

Fiori App Create Incoming Invoice:

Fiori App Create Outgoing Invoice:

Validation Check

In case that wrong combination or value of CUP, CIG and MGO is entered, a notification message will be displayed on posting document

Types of message:

• Incorrect value of CUP, CIG codes, and MGO ID for supplier SUPL (CUP/CIG/MGO)
• Not allowed combination of CUP, CIG codes and MGO ID (CUP/CIG/MGO)

OPTION 2:

Manage Journal Entries

Journal Entry View shows a new field in case there is an Entry referred to Italy. The user must enter the right combination of CUP, CIG, and MGO regarding public investment invoices conditions.

Information is used in the payment formats IT_CGI_XML_CT for AP and IT_CBI_RIB_002 for AR process.

Data Migration and Interface

To make sure that already existing documents will have the same parameters CUP, CIG, and MGO as the newly created, there are several ways of data migration:

1. Silent Data Migration (for data already in the system)

Run automatically after upgrading release higher than SAP S/4HANA Cloud 1905 or SAP S/4HANA 1909

2. Open Item Migration (to migrate data into S/4HANA cloud)

Semi-manual migration via migration templates

3. Function module for BAPI (to interface external systems)

Run automatically after calling function

1. Silent Data Migration

All documents that already include CUP, CIG or MGO codes defined as Document Header Texts will be migrated into new fields CUP, CIG, and MGO based on the automatic migration process to version SAP S/4HANA Cloud 1905 (or newer) or SAP S/4HANA 1909 (or newer).

The result of this migration displays the CUP, CIG and MGO information in the Manage Journal Entries app (in dedicated fields).

2. Open Items Migration

Data Migration is available via Fiori app Manage Your Solution – Migrate your Data with user-specific role e.g. SAP_BR_BPC_EXPERT.

Roles for migration on SAP S4/HANA Cloud:

SAP BR_AP_ACCOUNTANT

SAP BR_AR_ACCOUNTANT

SAP_BR_GL_ACCOUNTANT

SAP_BR_CONFIG_EXPERT_DATA_MIG

Steps to migrate your data:

1. Download XML template file for migration object

Migration objects:

• • • Accounts Payable (Supplier Open Item)
    • Accounts Receivable (Customer Open Item)

2. Fill out lines including CUP, CIG, and MGO columns

3. Upload filled file (max XML size 100MB or zip file 160MB)

After taking these steps, mapping, checking, validation, and posting has to be performed.

Check out the step-by-step migration process on this video guideline.

3. Function module for BAPI – Business Application Programming Interface (S/4HANA On-Premise)

Technical setting for automatic API migration processes

1. Call function module BAPI_ACC_DOCUMENT_POST
2. Use importing parameter DOCUMENTHEADER of type BAPIACHE09

Structure BAPIACHE09 includes new globalization fields. These three are relevant for Italy:

GLO_REF1_HD = CUP

GLO_REF2_HD = CIG

GLO_REF3_HD = MGO

Find more information about Migration Cockpit and Italian Payment Formats at the links below:

Collective SAP Note and FAQ for SAP S/4HANA Migration Cockpit (SAP S4/HANA Cloud)

SAP S/4HANA Migration Cockpit: XML template size limits

SAP Help Portal – Payment Formats and Bank Statements (IT)

Adding CUP and CIG into IT_CGI_XML_CT Payment Format

SAP S/4HANA Data Migration Content Development Newsletter 1902

Do you have any further comments regarding this topic? Do not hesitate to share them in the comment section below. You are also welcome to ask any questions about SAP S4/HANA Finance in the Community Q&A section.