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Author's profile photo Gaurav Misri

BP as a Vendor and Customer Configuration

               Business Partner Configuration

 

Last time, I had posted a blog on How to create a BP and today i would be explaining as to how to configure a BP with example.

URL for how to create a BP – /https://blogs.sap.com/2019/08/06/how-to-create-a-bp-business-partner/

 

Scenario: Configuration to achieve same Number for BP, CUSTOMER and VENDOR.

Define Account groups for Customer:

Financial Accounting > Accounts Receivable and Accounts Payable > Customer Accounts Master Data > Preparations for Creating Customer Master Data.

Go to New entries

 

Enter a new Customer group and mention the Account group name.

Save the Configuration.

Define Account groups for Vendor:

Financial Accounting > Accounts Receivable and Accounts Payable > Vendor Accounts > Master Data > Preparations for Creating Vendor Master Data

 

New entries

 

Enter a new vendor group and mention the account group name.

Save the configuration.

Create Number Range for Customer and Vendor-

Financial Accounting > Accounts Receivable and Accounts Payable > Customer Accounts > Master Data > Create Number Range for Customer Accounts.

 

Click on Change Intervals

Click on Insert Line [ F6] and define number range then check External.

Save the number range.

 

Assign Number Range to Customer Account Group.

 

Save the Configuration.

Similarly create Number Range for Vendor Account and Assign the same to Vendor Account group.

Save the Configuration.

Number Ranges and Grouping for Business Partner

Define Number Ranges.

Click on Change Intervals

Click on Insert Line and define number ranges [It should be Internal]

Save the BP Number Ranges.

Define Grouping and Assign Number Ranges

Click on New Entries and define a grouping then assign the BB number range.

Save the configuration.

 

Define Number Assignment for direction BP to Customer

SPRO > Cross-Application Components > Master data Synchronization > Customer/Vendor Integration > Business Partner Settings > Setting for Vendor Integration > Field Assignment for Customer Integration > Assign Keys.

 

Click on New Entries then maintain Grouping, account group and check the Same Number.

[Same Number checkbox determines that when we create a customer master record/ vendor master record as part of Customer/Vendor Integration we use the same number as the business partner number]

Save the configuration.

 

Similarly define number assignment for direction BP to Vendor.

SPRO > Cross-Application Components > Master data Synchronization > Customer/Vendor Integration > Business Partner Settings > Setting for Vendor Integration > Field Assignment for Vendor Integration > Assign Keys.

Save the configuration.

 

Business Partner [as an Example]

SAP Business Partner Screening for SAP S/4 HANA is used to centrally manage the master data for business partners, customers, and vendors. With the current development, it is the single point of entry to create, edit and display master data for business partners, customers, and vendors.

Create Business Partner

T-Code: BP

Click on Organization

 

Select BP role as Business Partner [Gen.] and Choose the new Grouping which we created.

Fill all the mandatory fields. Save the document.

 

Now, Select the BP role as FLCU00 FI Customer [New] and click on company code.

 

Enter the Company code number and Reconciliation account number.

Save the document.

 

Next, Select BP role as FLVN01[New] and Click on Purchasing.

 

Enter the Purch. Organization and Order currency then click on save.

 

Here, we achieved the same number for BP, Vendor and Customer for our configuration.

 

Let me know for any issues, doubts or concerns and i would be happy to help you.

#HappyReading

 

PS – What am I missing here? Let me know in the comments and I’ll add it in!

 

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      8 Comments
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      Author's profile photo Shaik Shaik
      Shaik Shaik

      I believe Fiori is the user interface, it is great if you detail the same on Fiori as well.

      Author's profile photo Srinath Velagala
      Srinath Velagala

      Hi Gaurav,

      Very insightful and detailed document.

      Is the BP configurable on SAP S/4HANA Cloud? If yes, it would be nice if we have the same topic explained with SAP Cloud as the system.

      Thanks.

       

      Author's profile photo Gaurav Misri
      Gaurav Misri
      Blog Post Author

      Hi Srinath.. Thanks for your comment.

      As and when i get time, will surely post a blog on BP with SAP Cloud as a system.

      Author's profile photo Prashun Shetty
      Prashun Shetty

      Nice Documentation.

      Author's profile photo Bikash Singh
      Bikash Singh

      Detailed explanation and presentation.

      Author's profile photo Vishal Alure
      Vishal Alure

      Very good document.

      Thanks for sharing.

      Author's profile photo Bhargav D
      Bhargav D

      Hi Gaurav,

      Thanks for your detailed explanation about the scenario.

      Is any configuration is there to link customer as vendor where the business partners created in different business partner groups  (Business partner numbers are different for customer and vendor).

      Regards,

       

      Author's profile photo Michael Casillan
      Michael Casillan

      Hi Gaurav,

       

      Thanks for your detailed explanation.

       

      Question:  is it ok to link existing vendor and customer with different BP codes?  What will be the implication if we link this?

      Regards,