Source: SAP
This has been presented at SAP TechEd (s)
Please register for Introduction to SAP Data Volume Management webcast - a key next step to after this session.
Source: SAP
The legal disclaimer applies; things in the future are subject to change.
Source: SAP
Always some room for improvement
Old and open documents – cannot archive
Source: SAP
In your role, you may have seen these tools
Above shows a selection of tools/services
BSR – what S/4HANA can do for your company
500+ participants in S/4HANA adoption starter program; piloted with DSAG
20K companies have used transformation navigation
Readiness check to analyze software prereqs and custom code adaptions, migration requirements
Pathfinder may have been used
Tools and services that contain parts of business process improvements
Creates awareness for your project
Source: SAP
Different processes in system could run better; optimize existing SAP investment
An SAP service offering; initial analysis
Activates Solution Manager tools with key figure content
Goal is to achieve tangible improvement results that could be business or IT driven
Source: SAP
Applicable to both business / IT
Apply in every lifecycle phase
From left – plan and build phase – “support foundation for digital transition” – improve transaction quality – fast close
Support clean up of old and obsolete data – prepare for data archiving
Reduce complexity – inactive document types, org units
Need excellent master data quality; maintained correctly
During go-live, can provide hyper care; after care
Optimize value drives such as day sales outstanding, fast close
Increase process automation
End users may not know how to use system correctly (new employees) or may not want to use systems as they do not trust the results; may create work around to download to Excel
A reverse business process improvement; start with information from your running system
Screen shots:
Prepare the move from SAP ERP to SAP S/4HANA and close open documents to
- keep the migration data footprint small and hence speed-up migration,
- avoid unnecessary memory consumption and related hardware costs,
- avoid inaccurate transactional data undermining the anticipated SAP S/4HANA benefits in all kinds of planning functions. (source: SAP)
Source: SAP
Using Solution Manager
Dependency diagram, KPI tree, used to "differentiate cause and effect to improve the right thing"
Visualize most important key figures
Show cause and effect
“out of the box key figures”
Source: SAP
Start key figure – # schedule lines still open – planned GI date is one day in past
-Not delivered on time to your customers
-92K old and obsolete in your system – cannot be archived, might impact processes
-Investigate significant backlogs; clean up potential towards S/4HANA transition
Exceptions may be an influencing factor; incomplete sales orders with missing field
Source: SAP
Benchmarking; org units such as sales org
Business Process Analytics – identify root cause
Filter, sort characteristics, number of documents, items, monetary value
Graph at the bottom – immediate visualization of filtered selection – 2 sales org are the problem
Source: SAP
Switch analysis type
Planned goods issue date, split data into relevant data, and old obsolete data to be cleaned up
Age in system
Source: SAP
Can select additional drill down dimensions; select sales org
Source: SAP
Colored in blue, all of backlog from sales org 0001 is older than 2013; clean up open documents
Close old obsolete documents, prepare for archiving
Sales org 1000 – current issue
Source: SAP
Detail – enables forward navigation to business system
Source: SAP
Another option is tabular dashboard – a distribution of backlog across regions
Dashboard provides "continuous tracking/break-down across org units" (source: SAP)
Source: SAP
Overview – most of sales overdue items are from APJ
Drill down to business process analytics
Source: SAP
How improved? A progress management board – “what shall be improved and what is the process”
Source: SAP
Left – measurement of key figure – the baseline from beginning of year, then a delta to baseline, improved by 42%, compare to last month value
Source: SAP
Business process improvement – can help before migration, reduce memory footprint, improve data quality
Help during go live
Run phase – hyper care
#1 – example – how and why consider transactional data quality by closing old transactional documents – lead more accurate results
-MRP – outdated requirements, outdated purchase orders
-Look at input of MRP runs – does it include old and obsolete orders?
-Clean these cases
-Reduce data volume that has to be migrated
-Efficiently use S/4HANA such as MRP cockpit
-
#2 – improve master data quality
-Key figure categories – usage, changes and exceptions
-Master data with low usage or not used at all
-Key figures help identify
-Vendors can be archived or deleted – not take to the new system – speed up migration process, improve usability of S/4HANA value helps, less testing effort, processes less prone to error
-Key figures can identify master data with high usage – template, used as it should be
-E.g. Payment terms that differ from vendor master
-
#3 Hypercare
Successful go-live
Full value of SAP solution not realized after go live
-Insufficient master data quality
-Configuration not match reality
-Users not trained sufficiently
-Reasons for unused process automation
Source: SAP
Browse online KPI catalog to get an overview of what can be applied in your company
1K problem oriented key figures
Get an idea of what SAP offers
Link to catalog https://go.support.sap.com/kpicatalog (S-user required, I think)
Source: SAP
- Based on initial analysis, decide focus areas to optimize
- Business process improvement applied – key figures activated for analytics in Solution Manager – ready for analysis – use root cause to analyze key figures, identify systematic issues
- Track progress with board
- Bundle in workstreams
Dashboards – implement from the beginning
Source: SAP
The key 3 takeaways
More:
"Prepare the move from SAP ERP (ECC) to S/4HANA and close open documents to:
- keep the migration data footprint small and hence speed-up of migration
- avoid unnecessary memory consumption and related hardware costs
- avoid inaccurate transaction data undermining anticipated S/4HANA benefits in planning functions"
Link to the replay is here
Has anyone used this? Experiences?
Please register for Introduction to SAP Data Volume Management webcast - a key next step to after this session.
- SAP Managed Tags:
