Control Sales Order Output Messages in S/4HANA CE

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Context

In SAP best practice “Integration of Sales with External Buyers” (scope item: 2EL), the outbound EDI message of sales order confirmation will be sent out when sales order is saved.

However, sometimes customer wants to trigger outbound EDI messages in certain circumstances, for example, customer wants to avoid sending out outbound EDI message for order confirmation if the sales order is incomplete on both sales order header and item. The order confirmation message shall only be processed if whole document is complete.

In S/4HANA CE, it is possible to configure output control to control whether EDI message can be processed or not. There is SAP predefined output control settings for sales order EDI messages. If customer wants to set special rule to control whether sales order EDI message can be triggered, and SAP content cannot fulfill customer’s requirement, key user should configure output control in S/4HANA cloud. This document describes steps to configure output control for sales order outbound EDI message order confirmation.

Configure Output Control

Prerequisite

Log onto Fiori Launchpad (FLP) of S/4HANA cloud with user who has business role of “SAP_BR_ADMINISTRATOR”.

Steps to Configure Output Parameter Determination

In the Fiori Launchpad (FLP), go to group “Output Control” and open the tile “Output Parameter Determination”.

In the application of “Output Parameter Determination”, select “Sales Document” to show output control rules and select “Output Relevance” for determination step.

Then you will see SAP predefined output control rules for sales document in the table content. By clicking button “Table Settings”, it is possible to see following fields are provided to control whether output can be triggered.

These output relevance fields are mapped to technical fields of sales document. The relationship shows below:

Output Control Condition

Technical Field Name

Description

OVERALLPURCHASECONFSTATUS

VBAK-COSTA

Confirmation status

HDRGENERALINCOMPLETIONSTATUS

VBAK-UVALL

Completion status in sales document header

TOTALCREDITCHECKSTATUS

VBAK-CMGST

Overall credit status

DELIVERYBLOCKREASON

VBAK-LIFSK

Delivery block reason code

HEADERBILLINGBLOCKREASON

VBAK-FAKSK

Billing block reason code

If SAP pre-delivered output control settings for output relevance is not sufficient to business usage, key user can add new field into output relevance decision table in “Table Settings”. Here are steps to add new column in the table content of output control:

Click button “Edit” in the output parameter determination.

Click button “Table Settings” in the table contents.

In the “Table Settings”, press button “Insert Column->From Context Data Objects” to add new column in decision table.

For example, you want to add incompletion status of sales order item into consideration to control whether EDI should be triggered, you can add field “Item Date” (highlighted below) to decision table.

Then click button “OK” and back to the table settings view. New field is added in the output control for output relevance decision table.

Press button “OK” to define rule with new added field to control output relevance.

In the table content, provide value on new field “Item Date”. Then changes in business rule.

Now system will consider completion status on both sales order header and item to control whether trigger outbound EDI message for output type “ORDER_CONFIRMATION”.