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Author's profile photo Jinjing Xie

How to Share Sales Plans with Team


Prior to S/4HANA Cloud 1902, users can view only sales plans created by themselves. Since cloud release 1902, the Sales Plan Visibility Management feature has been available to allow users to share their sales plans with team members. As a result, the team members can also access the shared plans. This feature is based on Responsibility Management.

Involved apps

Manage Teams and Responsibilities, Manage Sales Plans, Manage Your Solution (for customizing)


· You can access the Manage Teams and Responsibilities app using role “SAP_BR_BUSINESS_PROCESS_SPEC” and Manage Sales Plan app using role “SAP_BR_SALES_MANAGER”

· You can customize functions to be assigned to team members via the Manage Your Solution app. You can access Manage Your Solution app using role “SAP_BR_BPC_EXPERT”.

How to use the new feature?

Step 1: Create Sales Team

1. Open the Manage Teams and Responsibilities app as a business process specialist (Role: SAP_BR_BUSINESS_PROCESS_SPEC). Choose Create.

1. Choose SEALES for Type. Configure other mandatory fields.

1. Add desired team members. Assign functions to each team member.


The Functions field specifies user access levels as to the sales plan. SAP offers two standard functions here:

  1. Sales Plan Viewer (SPVIEWER): Team members can view the sales plan.

  2. Sales Plan Editor (SPEDITOR): Team members can view and edit the sales plan.

Choose Ready to Use for Status. Choose Save.

Step 2 Share Your Sales Plan

After team settings are completed, business users can share existing sales plans to teams.

1. Open the Manage Sales Plans app. Create or edit your sales plan.

2. In the Basic Data area of the General Information tab, click on in the Shared with Team field.

In the dialog box displayed, teams of which you are already a member are shown by default.

3. Choose a team to share your plan with.

In this example, team ZDEMO is chosen.

4. Choose Save. In this example, Clover’s Plan (a plan created by Clover) is shared to team ZDEMO and team members can access the sales plan based on the pre-assigned functions. For instance, John SalesManager is a member of the ZDEMO team and has been assigned with function Sales Plan Editor (SPEDITOR). When he opens the Manage Sales Plan app, Clover’s plan would appear in his plan list.

John can open it to view plan details or change the plan.

How to do customizing?

Two standard functions (SPVIEWER and SPEDITOR) are available for sales plan visibility management. You can also create your own functions by completing the following steps.

Step1 Create Customer Function

1. Open the Manage Your Solution app as a BPC expert.

2. Choose Configure Your Solution.

3. Choose Application Platform and Infrastructure for Application Area. Choose Responsibility Management for Sub Application Area.

4. In the filter results on the left, open the Functions item. In the Configuration Steps area, choose Configure in the 1. Define Functions step.

5. Specify the function name (ZCUST_FUNC) and description.

6. Save your changes and return to the Configuration Your Solution – Functions window.

Step2 Map Function to Function profile

1. In the 2. Define Function Profiles step, choose Configure.

2 Choose Sales for Function Profile.

3. Double-click Function Profiles to Function Map in the left pane. Insert the newly created function ZCUST_FUNC.

4. Save your changes and return to the Configuration Your Solution – Functions window.

Step3 Map Function Classification

1. In the filter results on the left, open the Teams item. In the 2. Classify Functions for Standard Team Category step, choose Configure.

2. Create a new entry for ZCUST_FUNC, choose Sales for Category, and assign function classification to this function.


Two function classifications are available in the system:

· SALESPLANBASIC: classifies a function which enables users to view sales plans (same as Sales Plan Viewer).

· SALESPLANADV: classifies a function which enables users to view and edit sales plans (same as Sales Plan Editor).

3 Save your changes.

After the ZCUST_FUNC function is successfully created, it is available in the Manage Teams and Responsibilities app. You can use this function for Sales Plan Visibility Management.

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      Author's profile photo Anandh Kannusamy
      Anandh Kannusamy

      Dear Clover

      Thanks for the details on Sales Plan.

      How this Sales Plan functionality is different from C/4HANA Sales Plan Functionality? Are there data transfer between C/4HANA and S/4HANA for Sales Plan?

      Please provide more details on Sales Plan in C/4HANA and S/4HANA. What are SAP Recommendations on Sales Plan , If a Customer is Using both C/4HANA and S/4HANA Cloud.

      Please elaborate.

      Thanks & Regards,

      Author's profile photo Jinjing Xie
      Jinjing Xie
      Blog Post Author

      Hi Anandh,

      Since I am not an expert for C/4HANA, I am not quite sure the difference between the two solutions. and there is no direct relationship between the sales plan in S/4HANA and C/4HANA, the main purpose of the sales plan in S/4HANA is used to help sales manager/Internal Sales Rep to set the sales target, and also could compare plan and actual in S/4HAN.

      Since there is no data transfer between them, If you want to analysis or use the plan data in S/4HANA, it is better to use the Sales Plan in S/4HANA

      But in S/4HANA, the plan data can be download with Excel format, so maybe user can adjust the excel files and used in C/4HANA environment.

      Thanks a lot



      Author's profile photo Gerard Magorrian
      Gerard Magorrian

      Thank you for adding this useful info to the S/4HC Community.

      Please continue to share valuable content with our members and help to build a stronger Community.

      If you feel that this content should be provided with the standard documentation, please use the [Feedback] and [Comments] features within the related portal.

      Author's profile photo li linzong
      li linzong

      Hello, after I have created a team and assigned responsibilities as you said, I want to share them with the team in the sales plan, but there is no team I have created to share. Do you know what is wrong?

      Author's profile photo Jinjing Xie
      Jinjing Xie
      Blog Post Author

      Hi linzong,

      If you cannot search team in sales plan edit page, maybe two thing need to checked, first please make sure the team type is "Sales". Then your user must also be a team member and assigned with Sales Plan related team function. Then your sales plan should be able to share with this team.




      Author's profile photo li linzong
      li linzong

      Hello, I have confirmed that the team type I created is "sales" and there is "sales plan editor function" to assign sales plans to my team members, as shown in the figure, but the team I created is still not found in the sales plan.

      Author's profile photo Jinjing Xie
      Jinjing Xie
      Blog Post Author

      Hi Linzong,

      Accordingly to your team setting, the correct behavior is the user "haitao zhu" can assign his/her sales plan into team "销售计划测试", but in this team, since no one else as a team member has related sales plan function(职能),  so no one else can see the plan.

      I guess you want the user "linzong li" can see the shared plan, then please also add this user as a team member(团队成员) and assign function(职能) SPEDITOR or SPVIEWR to this user accordingly.

      Team owner is responsible for managing the team, but only the users who are assigned with specific function can works in Sales Plan Management.

      If your system doesn't behave like I described, please raise incident to SAP, SAP will help you to do further analysis.




      Author's profile photo li linzong
      li linzong

      We can see the team. Thank you very much for your answer.