Product Information
Available Notifications for Purchase Requisition Approval while using Flexible Workflow
Different type of notifications are available while using Purchase Requisition Approval via Flexible Workflow as mentioned below.
Fiori Notifications
- Fiori Notification for Approvers when work item gets generated for Approval of Purchase Requisition
- No configuration is required regarding the same
- Rejection Fiori Notification for requestor of Purchase Requisition when work item gets rejected by Approver of Purchase Requisition
- No configuration is required regarding the same
Please note that no Fiori Notification gets generated for requestor of Purchase Requisition when work item gets approved by Approver of Purchase Requisition
Email Notifications
- Email Notification for Approvers when work item gets generated for Approval of Purchase Requisition
- Copy pre-delivered e-mail template SWF_CRT_NOTIFY_RECIPIENTS into the custom name space. For further details for configuring Email Notification for Approvers related to app
- Manage Workflows for Purchase Requisitions – New, refer to help document https://help.sap.com/viewer/0e602d466b99490187fcbb30d1dc897c/1908.500/en-US/bacc21e14d6c4b0fbf53dca3218abdd5.html
- Manage Workflows for Purchase Requisitions – Obsolete as of 1911, refer to help document https://help.sap.com/viewer/0e602d466b99490187fcbb30d1dc897c/1908.500/en-US/7690c6723ca84611b35458b4b8cbcfde.html
- Copy pre-delivered e-mail template SWF_CRT_NOTIFY_RECIPIENTS into the custom name space. For further details for configuring Email Notification for Approvers related to app
- Email Notification for requestor of Purchase Requisition when work item gets approved or rejected by Approver of Purchase Requisition(available from 1908CE)
- Copy pre-delivered e-mail template SWF_WORKFLOW_COMPLETE_NOTIFY into the custom name space.
- The custom template must follow the following pattern:
Custom Template format for receiving Email Notification when work item gets approved : YY1_(Scenario_Id)_COMPLETE_POSITIVE
Custom Template format for receiving Email Notification when work item gets rejected : YY1_(Scenario_Id)_COMPLETE_NEGATIVE
Scenario IDs for app Manage Workflows for Purchase Requisitions – New- Workflow for Release of Purchase Requisition for header level: 02000458
- Workflow for Release of Purchase Requisition for item level: 02000471
- Workflow for Release of Central Purchase Requisition for header level: 02000434
- Workflow for Release of Central Purchase Requisition for item level: 02000438
Scenario IDs for app Manage Workflows for Purchase Requisitions – Obsolete as of 1911
Workflow for Release of Purchase Requisition for header level: 00800157
Workflow for Release of Purchase Requisition for item level: 00800173
Note : Please refer to below help link to get an overview for Flexible Workflow for the Approval of Documents in Sourcing and Procurement
Hello Expert,
There is someway of view the total value of the PR position in the notification?
Thanks in advanced!
BR,
Hernán
Dear Yamuna,
Is it possible to maintain the Sender E-mail Address for these E-mail Notifications.
Because currently the sender E-mail Address refers to the fall back email address maintained in 'Manage your solution'.
Best Regards,
Anup
No Anup currently it is not possible for any workflow based notification.
Hi Yamuna,
is all of this also valid for S/4 on premise? Or only for Cloud?
Thanks!
Ben
Hello Ben,
All of them are valid from 1909 OP.
Regards,
Yamuna
Hello,
I am not getting the notifications when a PR/PO gets rejected. Do you guys know where Do I maintain this? I would like to have a notification to the requestor where he/her could see that the Pr has been rejected. I am in a 1909 onpremise s4 system
Thank you very much
Hi - Did you ever get a response to this?
Hello Simon,
The rejection notification is currently implemented only for Purchase requisition as of now.
That means, notification to the requester appears where he/her could see that the PR has been rejected.
There is nothing specific to be done here.
Please raise a ticket if its not working for you.
Regards,
Yamuna
Hi - Yes but which pre-delivered template should be copied? And what is the format?
Hi Yamuna ,
I have activated standard flexible workflow for PR header level approval : WS02000458. I need notification sent to requester/Creator whenever PR is Rejected. I created template YY1_02000458_COMPLETE_NEGATIVE. But email notification to the requester is not generated when PR header level is Rejected in FIORI . How to generate Rejected notification for Flexible workflow : WS02000458 , TASK TS02000702 ( Overall Release of purchase requisition) ?
Does Push notification configurations is something i'm missing ?
Please note I also created YY1_02000458_CRT_19 which is working as expected.
Thanks,
Subha
Hey Subha - did you ever resolve this ? I can get it to work for the PO but not the requisition...
Hi,
All the links in Yamuna Mathew's message are invalid.
Kindly, could you please update them.
Thanks
Nouman