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Author's profile photo Chris Scott

Transforming SAP document output & correspondence

When SAP Business Suite or S/4HANA generates document output this is typically seen by people outside the organization as well as within. You can transform many types of document output using Floe, such as:

  • Logistics/operational document output
  • FI correspondence
  • FI Payment run
  • HCM correspondence

1) Logistics/operational document output.

There are many types of transactional document that can trigger an output within SAP Business Suite / S/4HANA. This includes sales outputs (order confirmations, delivery notes, invoices), purchasing outputs, quality management outputs and maintenance order outputs. The output tools inside SAP have traditionally been designed for creating printed output, and now typically create a PDF attachment.

In many cases the PDF attachment can be completely replaced by engaging email content.

2) FI correspondence.

FI correspondence is communication to customers or suppliers which includes financial information. This includes customer statements, remittance advice, financial invoice and many more.

Use Floe to create powerful emails to send this output, or replace the attachment completely by including all the information inside the body of the email.

3) FI Payment run.

When supplier payments are performed en masse the payment outputs depend on payment methods, and there are a number of specific print programs for payment processing output.

Some of these outputs are sent by EDI but where they are sent by email, Floe can help enable powerful email content to replace clunky attachments.

4) HCM correspondence.

When employees move positions or get a promotion, or when many other changes are made to their employment, then they need to be officially informed.

Aquiller provides the tool for HR managers or line managers to create and issue employee letters. Many of these letters can be automatically triggered from SAP.  Others can be triggered manually inside the Aquiller app.  Rather than print such letters it is often more desirable to send to the employees by email.

SEE ALSO: Transforming SAP process notifications

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