Skip to Content
Product Information

Employee as a Business Partner and Synchronization with HCM Data

Hello All,

 

In this blog will see how to create Employee as a Business Partner which involves HCM Module as well, let me quickly explain why it’s required to create employment as a BP.

 

As with 1511 onwards, BP is mandatory and also Employee with User ID assignment is mandatory for a few of the Fiori Apps like Work Flow & Supplier Evaluation, so that’s the reason Employee has to be created as BP and Syncronized with HR Data

 

Now, let us start the process.

      1. Go to PA30

2. Select Actions Infotype and click create

3. Enter the Parameters as shown Below

4. Click save it will name next screen

5. Maintain Employee details

6. Click on save will take to next screen

7. Enter sub-area

8. Save

9. Maintain Address

10. Select main back (0)

11. Save

12. In the highlighted area select info type “communication” and sty “00001”

13. Click on Create

14. Enter the USER ID and save

 

NOW Employee is created with Personnel Number 

 

15. BP Creation Go to BP T.Code

16. Select BP Category as Person and BP Grouping as “BPEE”

17. Enter all the Parameters as per the requirement as shown Below

18. Once all details are filled click on check to validate details.

19. Go to Identification Tab

20. In ID Type enter HCM001 and previously created personal number in PA30 and click save

21. Now select FLNV00 role and click company code

22. Enter CC and Reconciliation account and scroll down

23. Enter the personal number and save

24. Now select FLVN01 Roll and select Pur.Org

25. Enter Pur.org and Order Currency and save

26. Now Select FS0000 roll and open company code and check its extended or not and save

27. Select BUP001 Role and check all address details are populating or not and save

28. With this BP is created

 

 

Now Synchronization with EMP and BP

 

      1. Open SA38 Transaction
      2. Enter Program Name /SHCM/RH_SYNC_BUPA_EMPL_SINGLE
      3. And execute
    • 4. Give the personal number which is created in PA30 and run the program
    • 5. Now will check log in SLG1 Transaction
    • 6. Main below data in object and subobject fields

Object          SHCM_EE_INTEGRATION

Subobject    BUPA_SYNC

  • 7. Once object & Sub-Object are maintained as shown Above execute the log.
  • 8. Now EMP ID and BP have Synced.
  • 9. Open SU01 Transaction

Its Synced with BP as shown

 

Now Fiori Apps Like Manage Work Flow or Manage Purchasing Categories your Employee ID with USER ID details will be shown or else we can’t perform those activities as Fiori is the only option to perform those activities these steps are mandatory

 

Thank you. please provide your feedback and Share with Others as well 🙂

12 Comments
You must be Logged on to comment or reply to a post.
  • Hi Ruthvik Chowdary,

    Is it the only way to use those Fiori Apps(Supplier Evaluation, My Inbox,…) with HCM Integrated with Employee has to be created as BP and Syncronized with HR Data?

    is there any way to link a BP to a SU01 User to form Business User for Fiori apps without HCM Personel?

    Thanks!

     

  • Hi Ruthvik,

    Thanks for sharing this useful information. I have one question re step 20 in your link that system gives error message ‘You may not enter any numbers in the dialog for ID type HCM001’. Is there something else needed to perform your step 20.

    Thank

    Atif

      • Hi Ruthvik,

        Thanks for your reply.

        Following your steps when I tried to sync I got error that ‘Business Partner XXXX already created’

        I am actually trying to sync employee and BP as you have done in your example, referring to success message in step 7. But, system is trying to create a BP from employee.

        Please let me know if I am missing something.

        Thanks

        Atif

    • Hi,

       

      Pls find solution incase its not resolved.

       

      There is configuration in SPRO for BP.

      Do below setting.

      SPRO -> Cross-Application Components -> SAP Business Partner -> Business Partner -> Basic Settings -> Identification Numbers -> Define Identification Categories.

      Find the identification type which you want to assign to the BP.

      “display only” flag should not be marked.

       

       

      Regards
      Samir

  •  

    Gents,

    please, can you guide me how to solve an issue with synch which results in the following statement?

    i.e. BP exists, HR employee number exist and connected but SAP user is not connected to BP…

    The issue message (SLG1) says user ID is already assigned to BP, but in other client of the same SAP system… how this can be possible?

     

    Thank you very much for any of your feedback.

    Best regards, Pavel

    /
  • Hi Dear

    Thanks for your blog, I have created Personal Number and that assign to the User id, But the thing is that I am unable to assign the user id in the workflow.

     

    Kindly write a blog for Service Procurement and confirm, is there any difference between ECC and S4 HANA.

     

    Thanks & Regards

    Jay

    • You need to create BP and do Synchronize as well then only you can assign used id in workflow 

      please read the properly full blog and then do it  

      There is no difference in the business process of Service