Journal entry, posting, transaction… no matter which term is used, we all know that this is the essence of bookkeeping and what eventually is added up to be the bottom line in the reports. It must be right, and although mistakes can be fixed they leave a trace. Acknowledging the high importance of accurate bookkeeping, every company specifies various characteristics for the different accounts based on their purpose, business needs, sensitivity, etc.
If in your business transactions are posted both automatically – e.g. as a result of adding invoice and manually, SAP Business One enables you to set clear separation between the accounts used for transactions created automatically and the accounts to be used for manual transactions:
When selected, creating manual journal entries as well as adding transactions based on recurring posting sand posting templates for the given account will be blocked.
This way, you can assure that manual journal entries are not posted by mistake to the wrong accounts. You can change this setting at any time.
Available in SAP Business One, 9.1 version for SAP HANA PL10 and SAP Business One 9.1 PL10. This tip and all the other tips are available on the Tip of the week community page. You can also visit the Implementation Arena for useful implementation tips.