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Author's profile photo Alecsandra Dimofte

Collaborative Planning (IBP + SAC)

How is the constrained forecast impacting the profit and loss (P&L) projection? How are the supply chain decisions driving the product profitability? Should the company extend the capacity in-house or outsource to a contract manufacturer? How will the new pricing policy shape the projected sales?

Answering these questions is critical for planners to be able to make the best and most profitable decisions for the business. To get the precise answer, and not just general guidance, planners require to understand the 360-degree implications of their choices. But this is almost impossible when the planning process is fragmented by the line of business, based on isolated data and business assumptions. Solving this challenge of disconnected planning outputs, which usually leads to poor execution, can only be achieved with a harmonized & collaborative enterprise planning process framework.

IBP + SAC better together

SAP’s approach for Collaborative Enterprice Planning consists of two of its best in class solutions: SAP Integrated Business Planning (IBP) and SAP Analytics Cloud (SAC). Together they allow enterprises to run an end to end planning process across finance, commercial and supply chain.

I am writing this post to share with you my learnings over the last couple of months on how these two solutions complement each other.

Let`s use an example. Imagine that you are working for the BestRun company, a bicycle manufacturer. You are currently engaged to formulate a long term plan which supports the vision of the company to become the worldwide number one manufacturer of electric bikes by 2025.

Xs + Os insights

To define the strategic initiatives to support the company vision, you are combining experience data with operational data:

  • Experience data or X-data will provide insights into the market evolution and trends; customers’ product experience and their perception of your brand.
  • Operational data or O-data will help you define how you can respond to X-data. You may need inputs from research and development, demand generation, manufacturing footprint, workforce management etc

Combining this data in SAC will help the business decision process by providing the key ingredients that will lead to actionable insights: analytics, business intelligence and prediction.

Coming back to the BestRun’s long term planning process, before anticipating the future challenges, you look at the current issues. You observe that the second product group by the size of the revenue contribution is behind the targeted growth for the current year. The reason? Customers are not satisfied with the range of models; they don`t find this segment diverse enough in terms of size, motor and price.

Figure 1 X&O data combined in a SAC story

Using X-data, you can get further insights into the perceived importance and preference of each feature within the product as well as the price elasticity. You can now plan the development of new models so that every customer will find a perfect fit for his / her preferences. You will have special models for APJ market, models that will drive the projected growth target in the next five years.

Let’s assume that as an outcome of models’ diversification and other market initiatives to expand in APJ, the market demand revenue view looks great for the upcoming years! But what about the manufacturing view, is the current network able to scale up?

With IBP, you can quickly incorporate changes in the revenue plan, translate value to volume, and evaluate the impact across the entire supply chain, including production, distribution, and procurement.Unfortunately, the result of the supply analysis indicates a high risk of revenue loss due to capped capacity in APJ. Even if the capacity is incremented by increasing the working days per week from 5 to 7, by 2022, the available capacity will be with 40% less than the the required one.

Bringing the results of the supply chain planning into SAC will enable the collaboration with financial planning and analysis.

  • If weekend shifts are required to solve the capacity issue in the short term, what will be the impact on the income statement?
  • If extra shifts are limited and hence not sustainable in the long term, perhaps a new line investment decision has to be made. How will the investment impact the company’s cashflow and balance sheet?

You can simulate all these in SAC. Checking the results, you can observe that liabilities increased, but the debt to equity ratio looks good. You can take these results and present them in the next executive S&OP meeting.

With this example, I covered a 3 step long-term planning process:

  • A long-term value plan was first created in SAC based on X&O data insights and projection. The plan was sent to IBP.
  • IBP translated the value plan to volume to create a detailed operating plan for the next 3 yrs. The constrained revenue was sent back to SAC.
  • SAC used the input from IBP as a starting point for THE financial planning (e.g. detailed annual Budget – cost assumptions, investments in capacity, etc.)

Hope you will find this example helpful.

If you are interested in the integration between IBP and SAC, please refer to the following two posts:

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      12 Comments
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      Author's profile photo Gautam Sapre
      Gautam Sapre

      can you show the config for this ?

      Author's profile photo Alecsandra Dimofte
      Alecsandra Dimofte
      Blog Post Author

      Done, you may check this blog post: https://blogs.sap.com/2019/11/01/collaborative-planning-ibp-sac-technical-focus/

      Author's profile photo Pierre-Edouard Hamon
      Pierre-Edouard Hamon

      Thank you for this blog.

      Yes i am very interested on how the Integration works!

      Regards.

      Author's profile photo John Leggio
      John Leggio

      See https://help.sap.com/viewer/da797ae2bf6246d58abd417f24915d55/latest/en-US/52fd6a3956784915a7c7b0df7aa0a694.html

      Author's profile photo Hariprasad Challagondal
      Hariprasad Challagondal

      Can you cover the technical steps, we are planning to integrate IBP to SAC.

      Author's profile photo John Leggio
      John Leggio

      See https://blogs.sap.com/2019/11/01/collaborative-planning-ibp-sac-technical-focus/

      Author's profile photo Daniel Weiskircher
      Daniel Weiskircher

      Hi Alecsandra,

       

      Thanks for this great post.

      Can you please provide guidance on how to push plan data back to IBP?

       

      Thanks,

      Daniel

      Author's profile photo Alecsandra Dimofte
      Alecsandra Dimofte
      Blog Post Author

      Hi Daniel,

      This was enabled in 1908 and the technical steps are covered in the help documentation. It is similar to the integration from IBP to SAC, which I have just covered it in a new blog.

      https://help.sap.com/viewer/da797ae2bf6246d58abd417f24915d55/1908/en-US/52fd6a3956784915a7c7b0df7aa0a694.html

      Best,

      Alecsandra

      Author's profile photo Omar Amjad
      Omar Amjad

      Hi Alecsandra,

      Does this also work for data movement from SAC to IBP? I guess this configuration is to post data from IBP to SAC using OData service.

      Regards,

      Omar

      Author's profile photo Alecsandra Dimofte
      Alecsandra Dimofte
      Blog Post Author

      Hi Omar,

      The same /IBP/EXTRACT_ODATA_SRV service is used for extracting data from IBP and for importing data into IBP.

      You create the export query from SAC, Model - Data Management - Export

      best

      Alecsandra

      Author's profile photo Omar Amjad
      Omar Amjad

      Thanks! this is clear now.

      Regards,

      Omar

      Author's profile photo sushant pradhan
      sushant pradhan

      Hi Alecsandra,

      Thanks for this informative blog. This is wonderful.

      I belong to FP&A team and in the process of collaborating the demand quantities from IBP. The above blog points to the dimensionality present in the IBP data. I am completely aligned if we are interfacing the two systems in the above manner.

      However as part of FP&A, when we interface these demand quantities for Revenue planning, the model requires the mandate of having Company Code and Profit Center dimensions for Financial Reporting.

      Can you please shed some light on mapping the IBP data with Company Code and Profit Center in financial planning ?

      Regards
      Sushant Pradhan