Skip to Content
Technical Articles

How SAP Shops Can Mitigate Risks Of Accounts Payable Compliance

Taxation differs in different countries in the world. Each area or state has its own series of compliances that need to be followed when it comes to accounts payable (AP), and it’s straightforward for a financial management tool (or its operators) to make a mistake in how they deal with compliance. While most SAP users understand the need for tax compliance in the accounts receivable (AR) process, far fewer are aware of the complications that arise in the AP process as well. The verification of compliant invoices from suppliers can help a company to avoid ending up on the wrong side of the law, and this consideration is solely from the perspective of AR. There are many protections that SAP Shops can apply to help with achieving compliance in both AP and AR departments.

Dealing With Indirect Taxes

Tax compliance in many states has moved into a system that creates its own checks and balances. Currently, the seller is responsible for coming up with a figure for the tax, but the buyer is responsible for verifying this tax value. Because of the susceptibility of supply chains to excessive downtime, invoices that contain correctly generated tax information are crucial to ensure that the system keeps moving and that delays are kept to a minimum. Paying too little in taxes can draw the attention of the authorities which can then lead to an audit. Spending too much on compliance fees affects the bottom line of the company. SAP shops can set their systems up to be more aware of the taxes that need to be paid so that the company doesn’t get caught in the vice of an audit, or end up losing money through overpayment of taxes.

Reporting Value Added Tax (VAT)

VAT records have been moving into the online sphere for about a decade now, with more and more jurisdictions seeing the benefits of having an interconnected system. Electronic forms and internet-based VAT filing has empowered local VAT authorities to be vigilant in finding and prosecuting fraud within the VAT system. The easy availability of electronic records makes it a simple process to validate the enforcement agency’s cases. To this end, companies cannot afford to rely on suppliers to give them proper information regarding VAT. Their own VAT reporting system needs to ensure compliance.

Errors from Suppliers and AP Software Usage

There isn’t a hard, standard rule that can be used for the delivery of invoices and because of the sheer amount of AP software that exists on the market, it’s very likely that no two suppliers would be using the same suite. Miscalculation of taxes and improper invoicing can wreak havoc on a company’s profits or their cash flow situation. Managing AP processes is among the essential things that SAP shops need to address if they intend to retain profitability.

Compliance with Electronic Invoicing (E-Invoicing)

In places of the world like Latin America where e-invoicing is a relatively new phenomenon, there exists a growing amount of complexity in how VAT rates are calculated. Direct governmental intervention happens in some cases before an invoice is verified and sent on to the buyer. While the seller is responsible for the invoice, the buyer usually has the most risk riding on it. In most cases, if a company can substantiate the cost of the VAT transaction, then they can generally recoup it, but this hinges on the ability of the company to validate the transaction.

Compliant Archiving

In the past, archiving was necessary to prove that reported transactions actually happened. By developing a digital system with api development services for archiving past transactions a company manages to avoid the trap of audits as well as conform to regulations. As more and more countries start adopting e-invoicing compliance, the need for an electronic archiving solution is critical. E-assessment methods of taxes see the governmental body sending reports to the business to advise them how much tax they need to pay and if these decisions are to be questioned then the electronic archiving system needs to be able to back up the business’ claim.

Evolution of AP and AR Systems

SAP remains one of the most adopted systems by companies around the world for AP and AR solutions. The rate of change of compliance has burgeoned with the impact of interconnectedness and international cooperation. As a result, SAP needs to evolve to meet these changes in compliance and legislation. Both AR and AP systems play a part in business compliance. SAP’s dedication to providing these options to clients as well as ensuring they conform to local laws pushes them to evolve alongside the regulations.


Be the first to leave a comment
You must be Logged on to comment or reply to a post.