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Author's profile photo Stephan Bantlin

Optimize Collaboration with supplier and use new additional texts out of PM Order


For a Maintenance Planner communication with Purchasing Department as well as with Suppliers is essential. For this purpose Purchase requisition got different text which than can be copied to the purchase order and of course passed on to the supplier.
Unfortunately the PM order was not offering to populate these text out of the order. This has changed thanks to the Customer Connect Initiative.

Within the Customer Connect Initiative we enhanced the Plant Maintenance Integration into the Purchase Requisition.
We give you now possibility now to define more information which can be passed to your supplier as well as internal information.
The following texts are supported:

  • Item Note
  • Delivery Note
  • Comments

This is available for external procured operations (Control Key PM02 and PM03) as well as for Components  which are procured (item Category non stock)

This is giving the Planner who is defining the work which has to be conducted the possibility to define more precisely information where the service has to be delivered and additional information as well as internal comments.


This has been realized in  SAP GUI for Order

  • Operation Overview
  • Detail Screen for Operation
  • Component Overview
  • Detail Screen for Component

as well as in Basic Order View

  • Operation
  • Component

The Copy Rules for Note and Delivery are defined and will be shipped. For the text Type “Comment” in standard delivery we will not copy to the purchase requisition but you are able to maintain your own Text type and copy rule in the Implementation Guide.

This leads to an Purchase Requisition in MM which will get populated now with the relevant texts as you can easily identify  in the picture below

The labeling of the push buttons can be changed in customizing:


the Note 2723807 is available for download.
This functionality is available in S/4, EHP8, EHP7.

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      Author's profile photo Nirmal Kokkuvayil Gopalakrishnan
      Nirmal Kokkuvayil Gopalakrishnan

      Thanks Stephan.

      Good feature, this will help maintenance team to give away the step of accessing 'change PR' just for the purpose of adding additional information which are required for purchasing team to proceed further with RFQ and PO. Business may need to fine tune PO print layout logic inorder to fetch these new texts to final PDF print!

      Best regards