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Cloud Printing and Classic List Printing via Proxy Printer in SAP S/4HANA Cloud

Have you ever wondered why in some apps the print dialog box looks different than in others? That is because you are working in one of the “classic” applications that have been visually harmonized by using the Fiori UI shell.

Cloud Printing

Cloud printing in Fiori apps in SAP S/4HANA Cloud systems is enabled via print queues. A print queue is directly associated with SAP Cloud Print Manager that you need to set up in your local network in order to establish a connection to a local printer (you choose the relevant printer while configuring the SAP Cloud Print Manager). Therefore, you need a technical user with which the SAP Cloud Print Manager can log on to the system via the Internet. The technical user is the print user that is created when creating a print queue in “Maintain Print Queue” app. This is usually done by a key user in your company.

In the end, when you are about to print a document, you simply choose the respective print queue, and the SAP Cloud Manager fetches the document from it and sends it to the printer.

Classic List Printing via Proxy Printer

In “classic” applications, printing is enabled via so-called proxy printers, which are “placeholders” for print queues. Proxy printers are automatically created daily in the backend system, so there is no need to create or modify them manually.

When you print in those applications, the document is sent to the proxy printer, which transfers it to a print queue. That is why the name of the proxy printer and the print queue are typically identical.

In the following example, you can see, how to print in a classic app.

  1. After you have pressed the print icon, a Print Screen List dialog box opens (this can be either for a screen list or an ALV list). There, you need to enter a proxy printer as an output device. Press F4 to find a proxy printer. They usually have the same name as print queues.

 

  1. Set the print time to Immediately otherwise the document will never reach the print queue and hence won’t be printed. If you set the print time to SAP spool only for now you will be able to export the document as a PDF file. The procedure is described in Export PDF files out of Classic Applications in SAP S/4HANA Cloud.
  2. Hit the Continue (check) button to print the document. You’ll see a confirmation message at the bottom of the screen that the document you want to print has been submitted to a proxy printer. Your document should have been printed out!
  3. The document appears as a new print item in the corresponding print queue that can be monitored in the “Maintain Print Queues” app (see Output Management app group). Note that it can take up to 2 minutes. Optional: When viewing the file in the print queue, you can download it to your local system by simply clicking on its name. The file is downloaded in the format that has been chosen for the print queue. You will find the document in your local downloads folder.

 

Check out this blog post to find more information about the output management in SAP S/4HANA, or read the official documentation on the SAP Help Portal (don’t forget to choose the right version).

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