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How to show Premium Pay in Time Statement of an Employee

Overview

Premium Pay:

Company agreements, labor laws, or trade union contracts can contain stipulations for additional payments for work on non-regular days, for example, work on Sundays or public holidays, shift work or overtime. Premium pay supplements the concept of time types with respect to how certain employee times are compensated.

Time Statement:

In the Employee Self-Services Overview of the Home work center, employees can display, review, and print a time statement containing details of their recorded times for a selected month, the balances of certain time accounts, and where relevant, daily postings to their working time accounts.

 

Configuration

Pre- requisite Activity: Maintain Premium Pay Type

Steps to Follow:

  • Go to Business Configuration
  • Select Implementation Project view
  • Select Open Activity List
  • Search Maintain Premium Pay Type1. Add a Premium Pay Type: Pre-delivered Premium Pay Types
    Percentage allocation of how much the premium should be multiplied and allocated to employees Regular Time is: Checked – Employee Times filled with Premium Pay will auto credit in Working Time Account.Unchecked – Recorded Time with this Premium Pay is not sent to Working Time Account and only classified as Overtime.

2. Premium Pay Rules is set for:
-For Localized Country select Country Specific Premium Pay
-For Non-Localized Country select Premium Pay – International

Under Conditions : Maintain the Days when it is applied

Ex: Public Holiday, Non-Working day

Follow-up Activity: Time Recording Profile:

Steps to Follow:

 

  • Go to Business Configuration
  • Select Implementation Project view
  • Select Open Activity List
  • Search Time Types

Automatic overtime calculation and premium pay generation:

Set the threshold value which applies for the selected Premium Pay.

Apply the Premium Pay which will be used in this Time Recording Profile:

How to assign Overtime to the employee:

Steps to follow:

  • Go to Time Administration workcenter
  • Select Employees view
  • Search required Employee
  • Select Edit and open Time Profile tabAssign Time Recording Profile to the employee
  • Now enter Employee Times with Premium Pay :

    Select Overtime Time Type and required Premium Pay which will then be allocated to the employee.

    • Overtime Time Type can be taken from the Standard Time Types available in the system. This is to indicate, these are extra working hours of the employee.

    Now if as shown above the Regular type is checked in Premium Pay Type, this automatically update the Working Time Account of Employee and hence we can see this updated in the Time Statement PDF, else it will save only Overtime and show Premium Pay Table as blank:

    Conclusion

These settings can be used for issues where users come across below requirements:

  • There are few cases where you have configured the Premium Pay in the system and updated the Overtime for an employee in the Timesheet, however you cannot find the details of Overtime in Time Statement.
  • There are few cases to understand the pre-required Basic Premium Pay Rules settings in Business Configuration Activity to configure Overtime in the customer system.

Note: Please refer Help Center Documents for Premium Pay Rules, Overtime and Time Statement in Business ByDesign System for more information on configuration guidelines.

 

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