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User Management Best Practices

User access management is important if you want to keep your information secure. Having a good user management system in place will allow you not only to keep your organization safe, but to increase efficiency when it comes to hiring. Keep in mind that in a typical workplace people don’t even take into considerations which permissions are assigned to each user when they’re transferring information.

Managing user accounts is a crucial part of system administration within any type of organization. However, in order to do this, you will first need to learn more about user accounts and why they’re so important when it comes to securing your data. User accounts are basically how an individual is identified to the system. Keep in mind that users can be both customers and employees. To manage your enterprise computer system, you will need to monitor each unique digital identity. With each digital identity come attributes like name, date of birth, email address, social security number, phone number, and more. To maintain an enterprise computer system, you will need to update and delete these attributes whenever a change occurs.

This is more important than ever since accounts can be hacked in a matter of minutes, which can easily lead to data theft. Hackers just need one set of credentials to gain access into an enterprise network. Thankfully, there are some steps that you can take to ensure the safety of your data.

Allow for Third-Party Identity Providers or Use 2-Step Verification

Your users probably won’t have any problems with using a provider on a trusted external service to authenticate their identities. Some of the most commonly used providers include Facebook and Google. Additionally, you can avoid unwanted access and frauds if your users use 2-step verification.

Password Management

Using a password management application is highly recommended for keeping your users safe. These applications are great because they allow end users to reset passwords on their own. This means that you don’t have to worry about constantly addressing password reset requests. On top of that, password management applications make it easier for you to manage passwords and synchronize them with other systems.

Use a Single Sign-On

A single sign-on (SSO) represents a form of authentication that enables users to use a single set of credentials for each system when they want to access different computer applications or platforms within a certain organization. By allowing them to use a single set of credentials, a SSO simplifies the whole process of authentication. This is also incredibly helpful when it comes to monitoring accounts and logging user activity. Nevertheless, before you start using a single sign-on, it’s important to check whether user data is securely stored and organized.


Provisioning refers to monitoring user and customer access rights. It also ensures enterprise resource security. The process of provisioning provides identity manageability features to clients, employees, and other stakeholders. It allows them to access resources either through the cloud on when present on premises and guarantees that users are able to use applications and network resources. Some of the features provisioning products offer include digital identity creation, termination, change, and validation.

Create Role-Based Groups within Your Network

Even in organizations where people aren’t tech-savvy at all, the people in charge of administration and user management know not to provide their users with access to everything. In case there are a lot of people within the organization, you will have a hard time figuring out which level of access to give to each user. Not only is this a huge waste of time, but it also increases the chance of error.

Because of this, it’s recommended that you create role-based groups within the network. When you create a new role, you should determine what privileges users with it will have. This way you won’t have to worry about assigning privileges in the future.

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