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Author's profile photo Andreas Seifried

Archiving and deletion of change requests in SAP Master Data Governance

While the archiving and deletion of change requests is available in SAP Master Data Governance already for a while, I’d like to provide you with an overview on these features, because there were some questions from the community about this recently.


The general recommendation is to archive change requests. Archiving removes the change requests from the database and moves them to an external storage. This will reduce the size of the database and improve performance. Important to archiving is that only change requests in a final state can be archived, namely in the statuses Final Check Approved or Final Check Rejected. You can still access archived change request from the application Display Change Requests.

Please use the documentation of archiving object MDG Change Requests (USMD_CR) for further information. You can access this from transaction SARA.


If you want to remove change requests completely, you can also delete change requests. This is often the case to clean up things in test or development systems. To ensure audibility, deletion is only allowed in system clients that are not marked as productive. You delete change requests with transaction MDG_DELETE_CREQUEST.

The info button also provides you with more information on the usage.

Availability and further information

Please see SAP Note 2574330 – Archiving and deletion of change requests for information on availability.

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      Author's profile photo Hasan Hüseyin Akhuy
      Hasan Hüseyin Akhuy

      Hello Andreas,

      thanks for the nice blog.

      I have one question, how is it when we search for an archived object - when we have activated archiving for Change Request relevant tables and also activate archiving for the change documents? Do we will find any results ? Is this scenario allowed ?

      Expecation is that MDG is looking first for the archived change result and than for the archived/not archived change document.


      Author's profile photo Andreas Seifried
      Andreas Seifried
      Blog Post Author

      Hi Hasan,

      archiving of change request will include archiving of the change documents that are related to the change request. You will find the archived change requests from the Web Dynpro app Display Change Requests. When displaying the actual archived change request, you will not have direct access to the change documents of the change request, but need to use the archive information system (e.g. via SARA).

      Kind regards

      Author's profile photo Anuj Shah
      Anuj Shah

      Hi Andreas,

      Thanks for the above information.

      But, I have another question on similar lines. Below is the quesiton I have posted and its regarding the CR attachments.




      Author's profile photo Andreas Seifried
      Andreas Seifried
      Blog Post Author

      see my answer there.