How to find the approver of a business trip?

[Monika_]

You are interested in who approved a trip or has been the last one who changed a travel expense report?

The answer is stored in TE-Cluster (Transaction PRTE). Besides several general trip information there are two tables keeping the information you are interested in: PTRV_VERSION and AEND. Both tables include the field “Changed by” storing the user who has been the last one processing the trip as well as the field “Request” - you need to seek for the entry when status is filled with “4”. Approving an expense reports changes the entry to “4” – Trip approve.

 

How to find the TE-cluster data?

Transaction PRTE:

Enter “Personnel Number” and “Trip Number” and review the results stored in table PTRV_VERSION and table  AEND:

 

AEND “Trip Changes”

When approving an expense report the parameter in field “Request” changes to status “4” – “Trip Approved”. That’s the entry with the information you are seeking for. The field “Changed By” keeps the name of the user who has been the last one who processed the trip and thus the one who approved the trip.



PTRV_VERSION “History Table”