Configuring Business Partner (Vendor) in S/4 Hana for New Implementations

Dear Friends,

We Implemented S/4 Hana 1610 recently in a Green Field Project. I didn’t found anywhere complete configuration of BP-Vendor. At many places we found BP for conversion and BP-Customer, but not BP-Vendor for fresh implementation. Even SAP Notes, Forums and Building Blocks didn’t talk about BP-Vendor for Fresh Implementation. I decided to make a document which can be useful for all. I try to cover all solutions which I face in implementation.

I try to cover related Business Partner all aspects including mass upload. Its very comprehensive.

I am Sai Krishna Kosuri. I have 26 yrs of experience and 13 yrs in SAP. I worked in SAP MM, SRM, DMS and Project Management areas.

We need to define number ranges at two places. One for BP Role and another for Vendor Account Group. Keep same no. range for same type of role in both cases. Keep no. range as Internal or External for BP Role, but for Vendor Account Group make as external no. range.

 

Following are the sequence of Steps:

1. Define BP Role

 

Check if not exist, create. Normally even though 000000 is a standard not exist.

These are like our ECC General data, Company code data and Purchasing data

*Note: Change the Title description as per your need. We changed text for easy understanding

2. Define Number Ranges for BP Group

 

Here we assign number ranges for each BP Group (like Local / Foreign Vendor). Same we did in ECC.

Note: Define number ranges as per your business requirement. I have taken only Four. As per business need we can keep internal or external without any clash

3. Define Groupings and Assign Number Ranges

                                 

 

Likewise, as per business requirement make no. ranges and assign as shown if you more requirement.

Note:i).  Internal Std. Grouping can be done for ONE role only. Whatever role you select here as Internal Std. Grouping, that role will be selected automatically at the time of BP Creation (in Master data creation- transaction) if you didn’t select any role.

Note :ii) As Standard SAP, at least ONE internal std. grouping to be defined. SAP note: 2344905– BP cannot be created from Customer due to error R11124

This means that Standard group will be default if we didn’t select any value.

4.  Configure field attributes per client

 

Double-click Configure Field Attributes for Each Client.

On the Change View “Field Grouping Client-Wide”: Overview screen, create the following settings:

Create the following settings:

Configure Field Attributes per BP Role: BP Role : BUPA
Double click BUPA à Double click Central Data

• Set Organization: Name 1 to Req.entry
• Set Person: Last Name to Req.entry

5. Configure field attributes per BP Role

 

Double-click Configure Field Attributes for Each Role Category:  FLVN00 and FLVN01

On the Change View “Field Group BP Role”: Overview screen, choose data correct data set

We made following fields as mandatory.

FLVN00 >>Vendor: General Company Code >> make mandatory fields : Reconciliation acct, Sort key and check Double Invoice

FLVN01 >> Vendor: Purchasing>> make mandatory fields : Vendor: Purchase Order Currency, Vendor: Terms of Payment

Likewise, you can do as per your requirement in other roles and data sets

Each field is assigned with field group no. Even though some data set description not showing it has field groups assigned to it.

 

6. Bringing non visible fields in BP Role screen and making mandatory

Sometimes we didn’t find fields in BUCG screen. Like Schema Vendor Group (Schema Group Supplier- LFM1-KALSK) is not visible in screen. It is hidden / missing in FLVN01 BP role. Follow below steps to bring that field on screen

BUCG initial screen

Above missing Field group description and Data set description missing can be done based on Note: 2332494 – Field Groups and Data sets Description missing for the fields developed for customer and vendor functionality

Step A:  Define Field group description in BUS2. Click on New entries

Step B: In BUS2

Please make sure ‘Not a req. field’-flag is not set. After that the customizing in SPRO can be made for the required field

Select 3352 field group >> Field Group -> Fields

Step C: Define data set description in BUS23

Step D : In BUCG make that field mandatory

 

7. If field group is assigned two fields and want to make one field mandatory

2032 field group is common for GR-Based Invoice Verification (LFM1-WEBRE) and Free Goods (LFM1-NRGEW)

If requirement is GR Based Invoice verification is to be made mandatory, but Free goods is not mandatory.

Step A: in BUS2 do setting as shown

Step  B: BUCG do mandatory as shown

 

8. Maintain form of address

 

 

9. Define Identification types

 

On the Change View “Identification Types”: Details screen, create the following settings, if not exists. Normally all will exist.

10. ERP Customer / Vendor Account group settings

 

Here we will map BP with our ERP vendor

 

Here we will make all vendor no. ranges as external. Take the same number range which we defined at BP Group no. ranges BUCF

This is the same what we are doing in ECC

 

11. Define Account groups with screen layout (Vendors)

 

 

12. Assign No. range to Vendor account groups

 

 

13. Activation Switch for Functions

 

 

 

14. Activate Function Modules

 

 

15. Activate PPO Requests for Platform Objects in the Dialog

 

 

 

16. Activate Creation of Postprocessing Orders

 

On the Change View “Activate Creation of Postprocessing Orders”:Overview screen, create the following settings:

 

17. Activate Synchronization Options

 

18. Define No. assignment for Direction BP to Vendor

 

 

Here we assign BP Group and Vendor account group.

 

19. Set BP Role Category for Direction BP to Vendor

 

20. Define Tax Categories

 

 

In the note 775919, you can find all the standard tax categories. You could also define the customized ones. This is addressed in note 201073.

 

Below are the tax number categories that SAP delivers:

AE0    UAE: VAT Registration Number

BG0   Bulgaria: Vat Registration Number
BG1   Bulgaria: Unified ID Code
BG2   Bulgaria: Personal ID

DE0   Germany: VAT Registration Number
DE1   Germany: Income Tax Number
DE2   Germany: VAT Number

21. Tax Number Categories of Business Partner

 

Go to >>SM30 :V_TFKTAXNUMTYPE

 

The function module for those tax number types ends with ‘0’ (eg. DE0, AT0) is VAT_REGISTRATION_NUMBER_CHECK.
For the others, assign the function module BUPA_TAX_NUMBER_CHECK.

 

22. Tax Categories system messages

T.Code: SM31 : Table/View ‘T100s’

 

23. Define Tax Category message control

With this we can control entering same tax number twice in system for ay vendor

T.Code: OBA5

 

24. Postal code mandatory can be done in OY07 transaction
25. Partner Roles, Assigning Vendor Account Group, Partner Schemas, Assign Partner Schemas to Vendor Account Groups is same as we do in ECC

 

26. Following standard like: Maintain Industry Systems and Industries,Assign Industries, Maintain Legal Forms, Define Departments, Define Functions, Define Contact Person Functions, Define Authority, Define VIP Entries, Maintain Authorization Groups,and their Assignment is common or Business requirement so not discussed

 

27. For Mass upload of BP, new transaction Migration cockpit like LTMC. SAP has delivered some standard objects. All templates available on transaction download fill and upload then proceed. You need to map the fields.

 

If we want to add new fields go to transaction LTMOM

If you face any issue, use CALL FUNCTION ‘RFC_CVI_EI_INBOUND_MAIN’and make program of your own.

 

You also can use XK99 standard Vendor Mass Maintenance

 

We can use Rapid Data Migration tool also

28. Note that there is no reports on BP in SAP GUI. In Fiori we get more reports.I hope covered all the topics which requires for Business Partner (Vendor) Customization, Mass uploads. I try to mention comparing with ECC, so that it can be understood easily. I mentioned along with screen shots also which will be much helpful. I try to cover many points which I didn’t find in blogs. I mentioned relevant SAP notes where ever required. 

    Hope you will more insight to Business Partner and will be much helpful.

    Hope will come with more blog in future.

    Thanx for reading for the blog.

    Sai Krishna Kosuri