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In a fresh S/4HANA install, there is a possibility that all the currencies that are included with the package may not be installed initially. In order to add a new currency to the existing set, we are going to have to use an addition to the HANA environment called Finance 1809. Here’s a step-by-step process how we intend to get this done.

Beginning Preparation for New Currency Introduction

The first thing we’re going to do is to define the settings for the new currency types. We can access this from SPRO -> Financial Accounting -> Financial Accounting Global Settings -> Tools -> Manage Currencies -> Preparatory Phase -> Define Settings for Currency Types. We’ll only be using this currency type definition if we’re going to use a brand new currency type, not a predefined one. In the case we’re adding a new currency, we’ll enter a name, and fill in the Short Description and Description fields to suit us. Since we want to access this currency globally, we’re going to set the Settings Def. Level to Global. We can then tie the newly defined currency type to an existing international currency like EUR or GBP. We’re going to find the Global Currency Conversion Settings and make a new field there, filling out the requisite data in the table. In the Company Code Settings folder (located under the Ledger folder) we can add the currency type we just created under the FreeDef Crcy heading. After completing this, we can save our changes.

Managing Currencies through a Project

The first thing we’re going to do in this phase is to head to SPRO -> Financial Accounting -> Financial Accounting Global Settings -> Tools -> Manage Currencies -> Preparatory Phase -> Create Project for Managing Currencies. We’re going to hit the New Entries button which will bring up the list of projects for managing currencies. Under the Project Name field, we’re going to set the name of our new project and create a meaningful description under the Description field. On the left pane there should be a folder located under the current folder for assigning the ledger and company code, used on any casino online. We’re going to open that heading by double-clicking it and fill out the requisite data like company code, target ledger, the ledger type etc. Once we’ve finished filling this out, we’ll hit the save button.

Rounding Differences in Accounts

For us to set this particular feature up we’ll be heading to SPRO -> Financial Accounting -> Financial Accounting Global Settings -> Tools > Manage Currencies -> Preparatory Phase -> Determine Accounts for Rounding Differences. The table that pops up allows us to create new mappings for rounding differences when moving from one currency to another. The G/L account that is required can be tasked with handling balances instead of entries from the journal. This G/L account needs to be of Type N (meaning Non-operating Expense/Income).

Number of Jobs

Here we’ll head to SPRO -> Financial Accounting -> Financial Accounting Global Settings -> Tools -> Manage Currencies -> Preparatory Phase -> Define Number of Jobs. The following window allows us to update the value for the number of jobs the system can support.

Customizing Transport through the Follow-On System

We’ll find this at SPRO -> Financial Accounting -> Financial Accounting Global Settings -> Tools -> Manage Currencies -> Preparatory Phase -> Prepare Follow-On System and Transport Configuration. We can edit the downtime window for the current currency system, allowing for things like closing the fiscal year etc.

Completing the Preparation Phase

This is located at SPRO -> Financial Accounting -> Financial Accounting Global Settings -> Tools -> Manage Currencies -> Preparatory Phase -> Complete Preparations. This finalizes our preparation and offers us a confirmation window. We’ll click accept to move on.

Execution Phase: Managing our Currencies

We’ll find the cockpit for managing the currencies at SPRO -> Financial Accounting -> Financial Accounting Global Settings -> Tools -> Manage Currencies -> Preparatory Phase -> Cockpit: Manage Currencies. We’ll enter the project ID that we’re working with and click the Show Cockpit button. The next window will show a number of operations that will be performed on the currency. We’ll click Execute and confirm with a Yes, then wait for the processing to complete. At the end of the processing, each operation on the screen should show up as green. We can pore over the tables to verify that the conversions happened correctly so we can resolve any errors before the currency comes into use.

Completing the Project

We’ll wrap up by heading to SPRO -> Financial Accounting -> Financial Accounting Global Settings -> Tools -> Manage Currencies -> Preparatory Phase -> Complete Project. On hitting the Complete button, the pop up window will offer us a choice to confirm the project completion. We will Confirm this pop up and finalize the project. A confirmation should show up after we finish the project.

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