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Author's profile photo Atul Salgare

SAP Standard Fiori Apps : PR Approval Process

This Blog Mainly focusing on following:

  1. Config Part for PR Approval Process.
  2. Workflow activation.
  3. Agent Assignment.
  4. Activation of Event type Linkages.


1.Config Part for PR Approval Process.

This Part Usually done by Functional team.Most of the issues will occur with this part only,so be careful while doing the config part.

Mainly the issues occur such as release code,release strategies,agent assignment for particular release code.

Here we go for Configuration Step by Step:

  • Goto: SPRO -> SAP Reference IMG -> Material Management -> Purchasing -> Purchase Requisition->Define Document Types.

Here we can check our release process,is it Overall release or not. if it is overall release then             the flag should set as ‘X’ (select checkbox).

  • Goto: SPRO -> SAP Reference IMG -> Material Management -> Purchasing -> Purchase Requisition->Release Procedure -> Procedure with Classification-> Set up Procedure with Classification.

Release Groups:

Check whether Ovrelpreq is checked or unchecked( it depends).

Release Codes:

In Workflow Column Assign as 1 for all release codes as we have.

Release Indicator :

Release Strategies:



Here Assign plant for approval user and in Object type select as Position & in agent column assign User-id.


Finally Assign Workflow Task id :

Goto: SPRO -> SAP Reference IMG -> Material Management -> Purchasing -> Purchase          Requisition->Approve Requisition App -> Specify Workflow Task IDs for Requisitions App (Workflow Define).

Click on New Entries:

Add PR task id: TS20000159   & SAVE it.



2.Workflow Activation.

There are two ways to activate Workflow

  • T-Code: PFTC.
  • T-Code: SWDD.


Enter workflow WS20000077.

Click on Basic Data

Click on Start Events tab & Activate Triggering Event.


3.Agent Assignment:


Click on Agent Assignment task .

Create Agent Assignment  Select Role for every step.


then Maintain Roles & assigned to users

Goto :

SPRO -> SAP Reference IMG -> Material Management -> Purchasing -> Authorization Management->Maintain roles and assign to users.

Click on edit.

Click on workflow  tab

Workflow task

Add task


4.Activation of Event type Linakges:

Goto: Tcode-  SWETYPV .

Double click on Workflow id:


After Creating PR start the Workflow then check the status in Tcode: SWI1.

Then check Tcode SBWP for Inbox here u will see the pending approval.

Once it is visible in SAP Inbox then open Fiori Application with the respective user-id who is going to approve.


Lets connect in case of issues & if i left with some points please do comment.

Thanks & Regards,

Atul Salgare


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      Author's profile photo Rajesh Rajgor
      Rajesh Rajgor

      Hi Atul,

      This blog is really nice and helpful,  and I did as per the blog mentioned and it worked successfully . Thanks for sharing this blog.. I got some errors as mentioned in the config part, but I fixed it later on...


      Thanks & Regards,

      Rajesh Rajgor.


      Author's profile photo Atul Salgare
      Atul Salgare
      Blog Post Author

      Thanks Rajesh



      Atul Salgare

      Author's profile photo Kjetil Kilhavn
      Kjetil Kilhavn

      This blog has so little Fiori relevance that the title must be considered click-bait.

      Author's profile photo Lena Stodal
      Lena Stodal

      Hi Kjetil,

      While this is your personal opinion, other members might think differently and find the content of this blog post helpful, which is why I would like to make you aware and point out our Rules of Engagement:"

      Many thanks.

      Author's profile photo Asif Qureshi
      Asif Qureshi

      Hi Atul,

      This blog is really nice and helpful, can you please provide me full detailed document from creating PR release strategy and using SAP standard workflow.


      Thanks & Regards,


      Author's profile photo Saurabh Rode
      Saurabh Rode

      Hi Atul,

      Thank you for above informative blog.

      In my case,

      I have checked T-code SBWP for Inbox I am able to see PR pending for approval.

      But in when I log to the Fiori with user who is going to approve requestion inbox not showing any PR.

      Please help to understand the issue.


      Thank you in advance.