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Hello community,

This is our U.S. Tax Reporter Year End 2018 blog. If you have questions about 2018 Year-End reporting, you can post it here. This blog will be updated with tips, best practices and, SAP Notes related to this subject.

SAP notes:

Related to PY-US-TR:

2683055 – U.S. Tax Reporter Year End 2018 Announcement

2687379 – TR: Q3/2018 Functional changes for U.S. Tax Reporter

2680733 – Year End 2018 Phase I for U.S. Tax Reporter

Related to PY-XX-PF:

2643877 – Runtime error OBJECTS_OBJREF_NOT_ASSIGNED in payroll program

Additional information:

ASUG Webcast

The Year-end content is now available on sap.com Globalization Finder page at the SAP ERP US Tax Reporter Solution document solution.

To access HCM US site, please go to https://www.sap.com/products/enterprise-management-erp/core-hr-module/americas.html# and select United States, then select Find all US-related documentation, then choose SAP ERP U.S. Tax Reporter Solution document.
Maintenance Planner:

https://apps.support.sap.com/sap(bD1lbiZjPTAwMQ==)/support/mp/index.html

https://help.sap.com/doc/9c9945692df94231b8dc323afe48a58e/latest/en-US/loio6a17e10646f647bc8ace581ebc039b05.pdf

To be able to access the Year-end 2018 in the Globalization finder page you need to be logged on (similar to SAP Service Marketplace) because it is a gated area and would need authorization.

Thank you,

Kind regards,

Graziela Dondoni

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65 Comments

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  1. Jennifer Stnons

     

    I’ve taken a look at the Tax reported solution document as you linked and the last update was done in January 2018.  Any idea when it will be updated for YE 2018 details?

    (0) 
    1. Graziela Dondoni
      Post author

       

      Hi Jennifer,

      The SAP note for the Year End will be released soon. The status of the note with the details for the YE is for checking, so I believe tommorow this should be available. Once this is released I will post here.

      Regards,
      Graziela

      (0) 
  2. Leila Williams

    Hi Graziela,

    Does SAP have a way to mask the SSN on the Form W-2 currently or will a method to handle this be released for this year end?  Due to Oregon Senate Bill 769, we have mask the SSN on our W-2 Forms.  We would like to do this for all employees in all states, but at a minimum for Oregon due to this new bill.  Thank you!

     

    (0) 
  3. Chandramouly Veeramony

    Hello Team,  quick question – in BSI TUBs level 144, Tax type 084 (LOCAL SERVICES TAX) is being rescinded for UPPER ST CLAIR TWP S D SCHOOL DISTRICT (SAP TA PC4N) with effect from 1/1/2018.  However it appears SAP synch program is deleting the tax authority – tax type mapping (T5UTD) for this authority, instead of delimiting them.  Is this intentional?  BSI bulletin doesnt have much info except that the tax is being “zero-rated”.   Any clarification will be helpful.

    (0) 
  4. Linda Mundy

    Hello Everyone,

    This is the first year that I am implementing the Online W2 ESS Election feature. My experience has been with clients not utilizing the election feature and creating the IT3228 via a program.   With this situation, we had control more control of when to update the UTREL for the new election year.  This update would occur after the prior year’s W2 production run was completed mid January.

    Now with the implementation of the ESS Online W2 election feature, I have questions on maintenance of the UTREL feature going forward as it relates to January New Hires.

    1. For example, if the election period in UTREL for 2018 is 01/01/2018 to 12/31/2018, do we change the UTREL for 2019 on 1/1/2019 or wait until the 2018 W2’s are run in production?
    2. If so, what happens to the January 2019 New Hires prior to the 2018 W2 run?
    3. Can the HR Administrator still update the IT3228 for 2018 from 1/1/2019 until the 2018 W2’s are run?

    I find that the SAP guides are not that specific.

    Thank you,

    Linda Mundy

     

    (0) 
    1. Graziela Dondoni
      Post author

      Hello Linda,

      If the election period in feature UTREL is closed, nobody can make any change in IT3228. However, in feature UTREL there is a customizing, called CORRECTION, with this option the system will allow you to do modifications in IT3228, however, if you already have run the Tax Reporter in Productive Run you can have corrupt data.

      For the New Hires, after you closed the Period election for 2018 you can open the period for 2019.

      You can find detailed information about UTREL in PE03, the documentation option.

      Regards,

      Graziela

      (0) 
  5. Katherine James

    TUBS 146 contains the withholding tax changes for Colorado moving away from all exemptions being a single value to using an allowance table. Currently when creating IT0210, the system does not allow you to enter an exemption amount since previously the exemption was a single amount for everyone. Any updated on when SAP will release a note to correct this, or documentation on how to correct it manually?

    Thanks in advance,

    Katherine James

     

     

     

    (0) 
    1. Graziela Dondoni
      Post author

      Hi Katherine,

      Table T5UTZ controls this information, usually this table is updated by the Sync Tool.

      As this information doesn´t exist in BSI side, the tool doesn´t change it, in this case you can update field W-4 indicator accordingly.

      Refer to the KBA:

      1563727 – IT0210 W4 Indicator

      Regards,
      Graziela

      (0) 
  6. Thomas M

    Hi Graziela,

    We had a few employees with zero earnings whose 2017 W2s printed with blank boxes. Is there a note to fix this? These employees however had adjustments but none of it is a reportable earning but yet W2s printed with empty boxes except for EE S.S, EFID, control number, ER address and EE address. I appreciate your input in this.

    Thank you.

    Thomas

    (0) 
      1. Thomas M

        Hi Graziela,

        Thank  you for your reply. We actually do not have any PR employees. All of our employees are in mainland and affected employees were only in 1 state. Anything else that might be wrong?

        Regards,

        Thet

        (0) 
        1. Graziela Dondoni
          Post author

          Hi Thet,

          I will need to check this behavior in your system. Could you please open an incident so I can check it? Just put on the incident that I asked to you to open it, so I can take over.

          Thank you,
          Graziela

          (0) 
          1. Thomas M

            Hi Graziela,

            I have submitted an OSS message and the ID is 002075129400005652002018. 

            I put the title as “Tax reporter is issuing W-2 forms that have zero earnings and taxes”

             

            Thanks,

            Thet Thomas

             

            (0) 
  7. Gina Gillespie

     

    In the first announcement it indicates that the year end content is not available and to access the year-end 2018 in the Globalization finder you must be logged in.  I am logged in and when I open the US Tax Report document it is for year end 2017 last updated 1/31/2018 not for year end 2018.  Is there some place else I need to look?

    (0) 
    1. Graziela Dondoni
      Post author

      Hello Alicia,

      Yes, just got this information:

      *ASUG Webcast*:
      HCM U.S. Tax Reporter – Year End 2018
      (1 hour duration)

      This webcast will contain an overview of the SAP functionality delivered for US Tax Reporter Year End 2018.

      Date: October 25th, 2018

      Start Time:
      09:30 AM (PT)
      10:30 AM (MT)
      11:30 AM (CT)
      12:30 PM (ET)

      Registration link: https://www.asug.com/events/hr-hcm-us-payroll-and-tax-reporting-year-end-update-2018

      Regards,
      Graziela

      (2) 
    1. Graziela Dondoni
      Post author

      Hello Enid,

      I´m checking this with the Product Manager. Once I get an update I will let you know. As per note this is in approval phase by the authority:

      The PR W-2 form has been designed as per the published forms by State of Puerto Rico. Currently the form is going through the approval process. Once approved we will update this note with the approval letter.

      Regards,
      Graziela

      (0) 
    2. Graziela Dondoni
      Post author

       

      Helo Enid,

      Just received an update. We still going through the approvel process, don´t have a date for this be published, but an update about this will be given in the ASUG webcast.

      Regards,
      Graziela

      (1) 
      1. Katherine James

        Virginia,

         

        **Please disregard. I received an email this afternoon with the playback.

        I received the slide from the ASUG webcast yesterday, however, do you know if we have the ability to listen to a recording of the call?

        Thanks,

        Katherine

        (0) 
  8. Akhilesh Shukla
    Hi Graziela, 

    Please help us with this question : How/where can we get a US PAYROLL YEAR END 2018 Activity training???

    1. Mode of training (online or classroom).
    2. Cost of training.
    3. Duration of training.

    Regards

    Akhilesh Shukla

    (0) 
  9. Lena Sumrell

     

    Hi Graziela,

     

    For tub 148, it mentions a new tax type for NY but refers to Tax type 19. Is there actually a new tax type? The terminology in the tub says adds a new tax type to support the New York ER comp Expense Tax but doesn’t say what the new tax type is. We already have tax type 19 set up so it is not clear to me what the change actually is!

     

    Regards,

    Lena

    (0) 
  10. Katherine James

    Has anyone had an issue with loading the KY SUTA ICESA magnetic media file for Q3? The file is being rejected by the state due to record T position 150. The system seems to be rounding the rate and the state wants to exact number. SAP Note 2687379 has been loaded, and a ticket has been opened with SAP, however, was wondering if anyone else was having the same issue.

    Thanks,

    Katherine

    (0) 
    1. Ejaz Khalid

       

      Yes we had the same issue with KY File, even after application of  the Note 2687379  , it was rounding up causing issues with the file. The impact was at position 145 on record T , we inputted the value directly on “Or Directly” field instead of  “Take from Field” . This worked for us to file in a timely manner.

      Since you have already opened a ticket with SAP , please do let me know if a solution comes out of it

      Thanks

      Ejaz Khalid

      (0) 
  11. madhu tameree

    Hello Graziela,

     

    For 2018 filing I have an issue with the online filing for Maryland the site gives the attached error while I run in test mode.

    I did some research with the resultant file from SAP like addition and deletion (Which is not advised but just to make sure) and I get further errors.  Is there any note regarding this? or can you please give me any pointers how to tackle this.

     

    Thanks

    Madhu

     

    (0) 
    1. Graziela Dondoni
      Post author

      Hello Madhu,

      The lastest change for the MD form has been delivered in SAP note:
      2545333 – Year End 2017 Phase II for U.S. Tax Reporter

      Could you please verify if you have these changes?
      Thanks,
      Graziela

      (0) 
  12. Connie Donely

     

    Looking at note 2683055, it indicates:

    For additional information, you can also refer to the Year End 2018 Newsletter Letter document as well as the ASUG HCM US Webcast 2018 Slide Deck attached to this SAP Note if and when available.

    However, nothing is attached to the note. I have the Webcast 2018 Slide Deck, but hoping to find the year end newsletter to share with our users. Did I miss it?

     

    Thank you,

    Connie

    (0) 
    1. Graziela Dondoni
      Post author

      Hello Connie,

      I talked to the person resposible for note 2683055, this will be update as for 2018 there isn´t a Newsletter Letter, all the information in on the text of the announcement note 2683055.

      Regards,
      Graziela

      (0) 
  13. Chandramouly Veeramony

    Hello Team,

    the November synchronization SP (HRSP60 for EHP8, HR renewal 2.0) hasnt yet been released (it was scheduled to be released today per the HRSP calendar – 11/8/2018).  Any thoughts/ideas on when this will be released?

    Thanks

    (0) 
  14. Gayathri Nannapaneni

    Hi Graziela,

    When looking into the note: 2680733 for PR W2/W2C-2018 layout changes, I could see the note is missing the magnetic tape information for the new fields of box 16B for position and length.

    I also don’t see the zip file attachments for HR_F_W2_PR_LP_18 and HR_F_W2C_PR_LP18 to use thru SFP. it just mandates a BADI implementation.

    we generally get form attachments and magnetic tape information for Puertorico layout changes. This time note is missing the information. is there something changed?

    we are on 608 with SP59.

    Thanks

    Gayathri

    (0) 
    1. Graziela Dondoni
      Post author

      Hi Gayathri,

      As the note 2680733 is just delivered by Support Package, there isn´t any attachment to this note, all the changes are included by the Support Package. The Phase I note is always delivered this way, the application is just by SP.

      REgarding the Magnetic Media information, I will talk to developer and get back to you.

      Regards,
      Graziela

      (0) 
    2. Graziela Dondoni
      Post author

      Hi Gayathri,

      The changes for the Magnetic Media for PR will be delivered in the Phase II note that will be delivered around the Thanksgiving. I will publish the note in the blog once this is released to customers.

      Regards,
      Graziela

      (0) 
    1. Graziela Dondoni
      Post author

      Hello Enid,

      The note has been updated yesterday:

      The PR W-2 form has been designed as per the published forms by State of Puerto Rico. Forms and Publication Division of Puerto Rico’s Department of Treasury has approved SAP designed PR forms W-2 and W-2c. The Approval letter is attached to this SAP Note.

       

      Regards,
      Graziela

      (0) 
  15. Chandramouly Veeramony

    Hello Team,  has anyone implemented the new RGRTE payroll function delivered via note 2637755? this is to comply with California State FLSA calculation ruling by the California Supreme court.  After implementing this note, the payroll calc is dumping (when run via the splitter program).  We have to practically double the number of splitter jobs to have the calc job complete w/o issues.

    (0) 
  16. Jennifer Stnons

     

    Just came across this note 1980053 which states that to apply HRSPC6 fur EHp7 we needed to be at Stack 14.  This is first time seeing this information and we had not been planning on applying a new Stack.  We are currently at 13.   Is anyone else having a similar issue?

    (0) 

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