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Author's profile photo Sergey Pryanishnikov

Credit management (Documented Credit Decision) (S/4 1709)

The credit check concept for sales orders in FSCM-Credit Management implies that the credit controller does not review each sales order. When a situation occurs that the sales orders exceed the credit limit, a Documented Credit Decision object is automatically created. Documented Credit Decision undergoes the approval procedure. If approved, the associated sales order is automatically released.

Picture 1 schematically shows the process of create and approve Documented Credit Decision.

Picture 1. Create and approve Documented Credit Decision

Action 1 «Automatic creation of a Documented Credit Decision».

Configuration in the system in which SD is running:

Initiating the creation of a Documented Credit Decision occurs if a sales order has been blocked (VBAK-CMGST = ‘B’) because of a failed credit check. The method call CL_UKM_CLIENT_DCD=>MAINTAIN_DCD initiating the creation of a Documented Credit Decision are carried out in BADI_SD_CM=>FSCM_COMMITMENT_UPDATE_ORDER (in the case of using the implementation UKM_SD_FSCM_INTEGR1 “Connection of SD Documents to SAP Credit Management”). In the method CL_UKM_CLIENT_DCD=>MAINTAIN_DCD prepares data SD module and send it to the module FSCM-Credit management with service DocumentedCreditDecisionERPBusinessTransactionDocumentNotification_Out (exist BADI UKMRSE_3_DCD_MNTNO «BAdI: Sending a Documented Credit Decision» which extends this interface).

  • In BADI UKM_R3_ACTIVATE in the DCD_ACTIVE method set the value of the parameter E_DCD_ACTIVE = ‘X’.

 

Configuration in the system in which SAP Credit Management is running

SAP Credit Management uses the Case Management component as the technical basis for processing the documented credit decision. The Documented Credit Decision data is stored in the UKM_DCD_ATTR table.

Necessary setting:

  • Select the Case Type to be used to automatically create a Documented Credit Decision.

Financial Supply Chain Management → Credit management → Credit Risk Monitoring →                    Documented Credit Decision → Define Case Type for Documented Credit Decision

  • General setting of Case Type.

Financial Supply Chain Management → Credit management → Credit Risk Monitoring →                    Documented Credit Decision → Settings in the Case Management Component.

The menu item contains links to the settings of the main parameters of Case Type (such as:              range of numbers, attributes, statuses, etc).

 

The algorithm of automatic filling the attributes of the Documented Credit Decision:

Picture 2. An example of a Documented Credit Decision

  • Case Id. Internal number of Documented Credit Decision
  • Card type (constant: DCD).
  • It is not filled in automatically.
  • It is not filled in automatically.
  • Filled with the value “Open/New”.
  • Planned Close Date. The planned processing date for Documented Credit Decision. By default, this is filled with the creation date.
  • Business Partner. The attribute is copied from the sales order.
  • Credit Segment. The credit segment is defined based on the Credit control Area attribute of the sales order (VBAK-KKBER).

  • Sales Document. The attribute is copied from the sales order.
  • Document Status. The attribute is copied from the sales order.
  • Case Type. The name of the Case Type, which is defined to automatically create a Documented Credit Decision
  • External reference. The attribute is copied from the sales order. It is not filled in automatically.
  • Escalation Reason. It is not filled in automatically.
  • Credit Analyst. To automatically fill in the Credit Analyst attribute, you must add a relationship «Managed in Credit Management By» between the business partner of the buyer and the business partner of the credit analyst. Herewith credit analysts need to be created as Business Partners (BPs) as a Person with the Employee role. In the Employee role, you will find a section to maintain the SAP user ID. More details exist at the note 2656921 – “FSCM: How to maintain Credit Analyst?”.
  • Person Responsible.
  • The system allows for different segments and risk classes to specify the number of approvers (up to four) for the Documented Credit Decision depending on the amount of the Sales Order / Delivery.Financial Supply Chain Management → Credit management → Credit Risk Monitoring → Documented Credit Decision → Define Approval Process

  • Risk Class. Copied from the business partner master record (the “Risk Class” attribute of the UKM000 “SAP Credit Management” role).
  • Open Credit Amount. Open amount of the document in the segment currency.
  • Checked Credit Value. The logic of filling the field «Checked Credit Value» is described in the note 2473178 – SAP Credit Management: Checked Credit Value in DCD is not the total value of the sales order:
  • The currency segment.
  • Bookmark «Notes». A message that was generated when a credit check on a Sales order or Delivery failed.
  • Bookmark «Linked Objects». Link to the document that initiated the creation of the Documented Credit Decision (Sales order or Delivery) and on the PDF Snapshot.
  • If SD and FSCM-Credit Management are run on different systems, then in the system in which FSCM-Credit Management is started, you need to configure business objects.Create and assign PDF Form to of Case Type is carried out in the setting:Financial Supply Chain Management → Credit management → Credit Risk Monitoring → Documented Credit Decision → Assign Logical System to the Element Types for Business Objects

    Financial Supply Chain Management → Credit management → Credit Risk Monitoring → Documented Credit Decision → Define Derivation of Element Types

    PDF Snapshot.
    A snapshot is a form containing the data on which a negative credit decision was based.

    Create and assign PDF Form to of Case Type is carried out in the setting:
    Financial Supply Chain Management → Credit management → Credit Risk Monitoring → Documented Credit Decision → PDF Form for Snapshot


    Also with help BADI UKM_DCD_SNAPSHOT_DATA possible change or enhance the contents for the snapshot of a documented credit decision. It is called before the system creates the snapshot.

     

  • Bookmark «Log». History of attribute changes.
  • There are the following BADIs with which you can change the algorithm for generating DCD:
  • UKM_SE_SPOT_DCD «Acceptance of a Documented Credit Decision». With this BAdI you can change the contents of a documented credit decision. It is called in the inbound processing of the following enterprise service: DocumentedCreditDecisionERPBusinessTransactionDocumentNotification_In
  • UKM_DCD_MAINTAIN « Attributes of the Documented Credit Decision». You can use this BAdI to adapt the attributes of the documented credit decision to meet your requirements. It is called when you create or change a documented credit decision.

Action 2 « Processing of Documented Credit Decision by Credit Analyst».

After the Documented Credit Decision is created, the credit controller must process it.

The transition to the Documented Credit Decision is described by link: https://help.sap.com/erp2005_ehp_08/helpdata/en/13/d704dbcab04881ba70794d5b52ef93/content.htm?loaded_from_frameset=true

 

In the process of processing a Documented Credit Decision, the credit analyst performs the following actions:

  • Check availability and approve Credit Limit Request. The transition is carried out by the button Credit Limit Request.
  • Check, Release, or Reject Sales Document.

    A credit analyst must perform one of the following actions:
    * The function allows you to re-check the credit limit for a sales document.Example of use function from help.sap.com:

*  If this is allowed by the reconciliation scheme, the credit analyst can release the sales order.               In this case, the sales order will be released, and the Documented Credit Decision will set                   the status specified in the setting:

  •    Financial Supply Chain Management → Credit management → Credit Risk Monitoring →         Documented Credit Decision → Define Status for Automatic Closing

*  In case of rejection of the sales order, the credit analyst must fill out the ‘Reason for                             Rejection’. In this case, the sales order will be remains blocked, and the Documented                         Credit Decision will set the status specified in the setting:

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      11 Comments
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      Author's profile photo Paranthaman V
      Paranthaman V

      Thank you very much for the very excellent document.

       

      Author's profile photo Normandes Nezio
      Normandes Nezio

      Thank of the document. It's great.

      I am having trouble deriving credit account, as it was done in FD32 tcode.

      I need to read a BP father's credit limit, as in solvency. I can not.

      Do you have visibility on the subject?

      Author's profile photo Sergey Pryanishnikov
      Sergey Pryanishnikov
      Blog Post Author

      Hi Normandes!
      "BP father’s credit limit" - you mean parent company? If yes, are you use relationship "Higher Level Credit Account of"?

      Author's profile photo hameed uddin mohammed
      hameed uddin mohammed

      Hi Sergey,

      In the UKM_DCD Screen, after the the case is released from the credit block, it till still shows up in the DCD as new/open. Basically, the user is expecting the status to be automatically updated as closed after the sales order is released from the credit block.

      But, when we try to release it again, it says "Document was already unblocked in the SD system; change no longer possible"

      Document status says is Blocked

      Status of Document with Credit Block is 1

      Document Status Text - Blocked

      please advice, how we can get rid of this item from the DCD screen. The order is already released from the credit block.

      Appreciate any feedback

      thanks, regards, hameed

      Author's profile photo RAHUL SURI
      RAHUL SURI

      The credit analyst assignment to the BP under relationship with Employee role does not assign DCD automatically to credit analyst and also I am unable to edit the processor to assign credit analyst in DCD.

      Please advise what is missing

      Author's profile photo Frederikus Pamuji
      Frederikus Pamuji

      Hi Sergey Pryanishnikov,

      Very nice information. Thank you very much.

      But i have a problem, my blocked sales order not send to Document Credit Decision using SCASE tcode.

      Have you got problem same with me before? Please advice.

      Thank you.

      Regards,

      Frederikus

      Author's profile photo Karthika Sathaiah
      Karthika Sathaiah

      Hi Sergey,

      Can a DCD be initiated for a Delivery?

      OVA8 settings in Credit management:

      Order level (Credit Group = 01)

      System Reaction = C (warning message with limit exceeded value) ; Set Block = "blank"

      Delivery level (Credit Group = 02)

      System Reaction = A (warning only); Set Block = "X"

      So, can a DCD be created in such a scenario?

      Thanking you in anticipation.

      Author's profile photo Julija Skapova
      Julija Skapova

      Credit Analyst ist assigned as a relationship to the business partner and appears in DCD automatically. How is the Person Responsible determined?

      Author's profile photo Abhishek Shrivastava
      Abhishek Shrivastava

      DocumentedCreditDecisionERPBusinessTransactionDocumentNotification_Out  and DocumentedCreditDecisionERPBusinessTransactionDocumentNotification_IN-   Are these services need to be activated even when FSCM & SD components are on same system?

      Author's profile photo Jigang Zhang 张吉刚
      Jigang Zhang 张吉刚

      Thanks for sharing this!

      Btw VBAK-CMGST = ‘B’ should be VBUK-CMGST = 'B'

      Author's profile photo Prasanna Venkatesa Narasimhan
      Prasanna Venkatesa Narasimhan

      Thanks for this wonderful blog.  We have below situation and need help.

      Credit Release is completed for a Sales Order and VBAK-CMGST = D (Document released by Credit representative). Order Status is also Credit Released and Invoice completed.

      However in UKM_CASE Transaction when we select the Credit Segment and Document Status = 1, we are still seeing this order appearing in the List.

      I Checked Table UKM_DCD_ATTR and find Document Status is Showing as 1 for this Order.

      We also tried to Select the Order in UKM_CASE and then in Change Field Content, we choose the Status to Void.

      Even after doing the above, the order is still being listed in UKM_CASE.  We are in S/4 HANA 1809 FPS02.

      Kindly suggest if there are any solution to fix this issue.

       

      Thanks and Regards,

      Prasanna