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Customers using customer contracts might use services on a fixed-price base. In revenue recognition, those are realized over time. But the accrual methods provided there are not easy to understand. Therefore, I’d like to provide an explanatory example.

This applies on these sales document item types which are available in the customer contract:

  • TSFA – Service – fixed price
  • TSFP – Service – fixed price without actuals

Example

Customer contract

A customer contract has three items of type “fixed-price without actuals”, to cover all available over-time accrual methods. The contract runs over three months, each month is invoiced at 90€.

Item Description and accrual method assigned Start / end Quantity
[Periods]
Price Value
10 Straight Line – Even Periods 22.01.2018 – 21.04.2018 3 90,00€ 270,00€
20 Straight Line – Prorate Partial Periods 22.01.2018 – 21.04.2018 3 90,00€ 270,00€
30 Straight Line – Exact Days 22.01.2018 – 21.04.2018 3 90,00€ 270,00€

Revenue recognition

In work center “Cost and Revenue”, view “Sales Documents”, you will find these specific accrual methods for this contract:

  • 303 – Straight Line – Even Periods
  • 304 – Straight Line – Prorate Partial Periods
  • 302 – Prorate Partial Periods

Those have been assigned as shown above to the contract items. In the next paragraphs, let’s discuss what these accrual methods should calculate.

Straight Line – Even Periods

To understand what the system will recognize each period, you have to be aware how the system determines the number of affected periods. The contract runs over three months, but touches four (January, February, Mars, April) periods.

Therefore: 270€ divided by four months is a revenue of 67,50€ each month.

Straight Line – Prorate Partial Periods

This accrual method is a balance between day-level accuracy and “even periods”. It will realize revenue at day level for the periods that aren’t will all days within the contract’s duration (in this example: January and April), and will realize revenue evenly for periods that are with all their days in.

But, there is a pitfall: One might expect that it determines three full periods (=three full months of contract duration), divides by this quantity and uses one period to realize January and April proportionate. This isn’t the case.

Calculation of days that are in contract’s validity for each period:

Total 90
Period Contract touches these dates: Days in period
January 22.01.2018 31.01.2018 10
February 01.02.2018 28.02.2018 28
March 01.03.2018 31.03.2018 31
April 01.04.2018 21.04.2018 21

Calculation of revenue for January and April:

Period Days Revenue for partial periods Revenue for full periods Total Revenue

Total

 

93€
therefore remaining: 270 – 93 = 177€

177,00€

 

270,00€

 

January 10 270€ / 90 days * 10 days in period = 30€ 30,00€
February 177€ / 2 months = 88,50€ 88,50€
March 177€ / 2 months = 88,50€ 88,50€
April 21 270€ / 90 days * 10 days in period = 63€ 63,00€

Straight Line – Exact Days

This accrual methods calculates the number of days and weights them evenly to distribute revenue. Therefore, periods have different revenue amounts.

Total 90 270€
Period Contract touches these dates: Days in period Revenue
January 22.01.2018 31.01.2018 10 270€/90 days * 10 days = 30€
February 01.02.2018 28.02.2018 28 270€/90 days * 28 days = 84€
March 01.03.2018 31.03.2018 31 270€/90 days * 31 days = 93€
April 01.04.2018 21.04.2018 21 270€/90 days * 21 days = 63€

Screenshots

OK, having discussed these things in theory, let’s proof this with some screenshots. Click on the screenshots to enlarge them.

Accrual methods and pre-calculated revenue:

Even periods
Prorate partial periods
Exact days

Result of a revenue recognition run (items are not yet invoiced):

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