SAP Business ByDesign – SAP’s Cloud ERP for the midmarket – has been providing built-in mobility and collaboration capabilities since its very early days. Examples for this are the built-in groupware integration, apps for mobile project management or self-service and approval apps which can be used either on the smartphone, tablets or on desktop devices.
Since the general availability of the new Fiori HTML5 user interface (which can be also used on tablets) and the enhanced embedded analytics on SAP HANA we have put our focus in 1811 on bringing our smartphone apps on iOS (>=9.3) and Android (>=5.0) to the next level.
Here is a demo which gives you a good overview on the apps and here you can find the link to the documentation:
Our strategy for the future is as follows:
- Self-service smartphone apps like Manager Approvals, Time recording, Project to Go are available for iOS and Android and will be maintained in addition to the new apps.
- The existing ByDesign smartphone app which includes e.g. accounts, activities, expenses, reports etc. will be replaced by a new app.
- Additionally apps like Project Cockpit for tablets are available and will be maintained in the future.
Here you get a couple of screenshots for the apps:
1. Mobile approvals for managers
- Answer approval requests by smartphone (only selected approvals), desktop or tablet (all approvals). Here are the ones which are available on the smartphone as of now:
- Leave Requests
- Time Recordings
- Shopping Carts
- Purchase Order Items
- Purchase Orders
- Purchasing Contracts
- Goods & Services Receipts
- Supplier Invoices
- Sales Quotes
- Sales Orders
- Send back approvals
2. Mobile analytics with KPIs, reports and Customer 360 view (new in 1811)
- Define reports views and key performance indicators (KPIs) on e.g. customer and team key figures on the desktop
- Consume KPIs on the smartphone launchpad and with a separate KPI app
- Consume any report view on the smartphone by marking them as bookmark in the desktop
- Customer 360 view for most important facts, key figures and reports of an account
3. Customer 360, contact and activity management (new in 1811)
- See most important address information and trigger actions like calls and mails
- Get an overview on open business documents like opportunities, quotes and also the volume of sales orders
- See and interact with all contacts
4. Service order and confirmation for service engineers (new in 1811)
- Receive and confirm service orders either on the smartphone or on tablets
- See order, contact and item details
- Easy route planning using e.g. Google maps
5. Employee self services for shopping cart and expense reporting (new in 1811)
- Personalize access to expense reports on the smartphone launchpad
- Create and track expense reports
- Approvals can be done by the manager either on the smartphone or on the desktop.
- Browse product catalog, create and track shopping carts
- Approvals can be done by the manager either on the smartphone or on the desktop. Manager approvals and Time recording are separate smartphone apps.
6. Personalization and configuration of apps and KPIs for consumption on smartphones (new in 1811)
Managers and employees are able to personalize which apps and KPIs appear on the smartphone launchpad. To do this users have to:
- Activate personalization mode
- Add or remove a tile by clicking on the plus or x icon
- Add or remove an app by tapping on the pin icon
- Similarly mashups and KPIs can be added
- Save and stop the personalization mode
- Apps like Accounts, Field Service etc. only appear if the desktop work centers have also been assigned to the user
To configure the KPIs in the separate KPI app users have to do the following:
- Open the KPI app which can display more KPIs which are not directly embedded into the launchpad
- Click the gear icon to select which KPIs are relevant
- Check the KPIs needed and confirm with save.
In addition users can configure any report view and selection combination to be shown on the smartphone. To do so users need to do the following steps:
- Open the report on the desktop
- Show bookmark page
- Click on the plus icon and enter name and description which will appear on the mobile
- Select “On Mobile” and confirm with Save
- Afterwards the bookmark will be displayed in the reports app on the smartphone.
Finally the ByDesign system administrator can decide to activate fingerprint as authorization method in the default or any other security policy.
- Administrators can activate in the common task for ”Security Policy” app passwords
- Users can enter a local password which enables to use fingerprint for future logins
7. Simulate the mobile app on the desktop
You can also simulate using the mobile app on your desktop. You just need to add the suffix “/mobileClient.html” as extension to your ByD system URL and switch to developer tools in Chrome or Firefox:
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