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Workflow Based Approval of Payment Proposal

From EHP 7 onwards SAP offers a workflow based solution for release of payment proposal. This means that the payment proposal gets routed to a concerned approver before the payment run can be made. Unless the approval has been made, the payment run cannot be carried out.

Basically this involves implementation of the following SAP notes:

  • 2418713 – F110 F111: Workflow-based release of payment proposal
  • 2441804 – F110 F111: Workflow-based release of payment proposal (installation for SAP Note 2441805)
  • 2441805 – F110 F111: Workflow-based release of payment proposal

The overall implementation is governed in by SAP note 2441770 – FI payment program: Workflow based release of payment proposal.

Below configuration is needed to have this working:

IMG path

Financial Accounting-Accounts Receivable and Accounts Payable-Business Transactions-Outgoing Payments-Automatic Outgoing Payments-Payment Proposal Processing-Configuration:

The company code and the payment method for which a workflow based release has to be activated is defined here:

The agent for approval can be defined at combination company code and currency level.

The agent determination can happen based on Vendor, Accounting Clerk, Payment Method, Amount etc.

In the below example we have based it on Vendor Number which means approval for vendors falling in a certain range would be directed to a particular agent based on the set up made:

The system checks the conditions for agent determination in the order specified. Once a condition for the payments of a business partner is fulfilled, the system transfers this to the work package of the selected agent for the workflow.

Case Study

Open Items posted on a vendor

Carrying out a proposal run based on the above list:

Agent determination in the payment proposal:

Attempting to carry out the payment run before the acceptance/rejection run:

 

Inbox of the approver:

Approver can block or reject some items:

Blocking items in payment proposal:

Payment proposal after editing:

Confirming the payment proposal

Payment proposal after being edited by the approver:

Once confirmed, the person initiating the transaction does not have the option to change the proposal:

Payment Run:

Payment document posted:

 

Thus we see that workflow based approval of payment proposal restricts unauthorized changes to the payment proposal during processing and restricts payment run before the workflow is completed.

3 Comments
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  • Dear Harsha,

    You have shared very good information. We have similar requirement. I have configured and activated workflow at company code level and executed F110 with payment proposal. In this step system gave below message.

    Link to the event is deactivated

    Message no. WZ165

    Diagnosis

    The linkage between the triggering event and the task has not been activated.

    Procedure

    When the triggering event is activated, the linkage is entered in the table automatically.

    Goto the definition of the corresponding task and activate the event linkage from there.

    Now we are migrating to S/4 HANA 1809 version.

    Can you please tell me is there missing any step? I will be waiting your reply.

    Thanks & Regards

    Amar

     

     

  • Dear Harsha,

    According to note 2712448 the existing workflow in ECC for the approval of the payment proposal will not work for S/4HANA with the FIORI-apps F0770 / F0771.

    In my humble opinion SAP should make a workflow to make it possible in the 1809 release, to work with a functional similar workflow.

    Kind regards,  Gerard Jonker